Whereas, by letter dated May 1, 2024, Medallion Developments (Tanglewood) Limited (“Medallion”) submitted a request to fully “finish” the parkette in Block 168 of Registered Plan of Subdivision 40M-2727 on behalf of the City; and,
Whereas, on June 24, 2024, City Council considered Report ED-24-71 dated May 29, 2024 pertaining to Medallion’s above noted request and passed the following motion:
- That, project 50-0038 (Parkette 6 – Kedron Part II Plan) as outlined in the 2025-2033 Capital Forecast, presented with the Mayor’s 2024 Budget, be approved; and,
- That, pursuant to Report ED-24-71 dated May 29, 2024, the request by Medallion Developments (Tanglewood) Limited (Medallion) to fully develop the parkette in Block 168 of Registered Plan of Subdivision 40M-2727 located north of Conlin Road East, and east of Harmony Road North, be approved; and,
- That, the City’s contribution for the development of the parkette in Block 168 of Registered Plan of Subdivision 40M-2727 not exceed $482,000, inclusive of applicable taxes, in accordance with the City’s typical park program; and,
- That, funding in the amount of $482,000, inclusive of applicable taxes, be approved for the City’s share of the development of the parkette in Block 168 of Registered Plan of Subdivision 40M-2727 with $387,000 provided from the Parks, Recreation and Trail Development Charge Reserve and $95,000 provided from the Growth Related Non Development Charge Reserve; and,
- That ,Medallion Developments (Tanglewood) Limited (Medallion) be paid for the City’s share of the parkette development work in Block 168 of Registered Plan of Subdivision 40M-2727 only after the following conditions have been met:
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- The parkette is completed by June 30, 2025 to the satisfaction of the City;
- The subdivider has submitted a statutory declaration and progress payment certificate certifying that all invoices have been paid and no liens exist and all contractors and subcontractors have verified receipt of final payment;
- The City is satisfied that all warranties on park construction, material and equipment will be honoured;
- Safe vehicular access in the opinion of the City via public streets and safe pedestrian access from the streets are provided to the park prior to the City taking over maintenance responsibility for the park;
- Any other condition deemed advisable by the Commissioner, Safety and Facilities Services Department including but not necessarily limited to those set out in Section 5.2.4 of Report ED-24-71 dated May 29, 2024; and,
- That, an appropriate agreement for the construction and maintenance of the parkette in Block 168 of Registered Plan of Subdivision 40M-2727 be executed by the Commissioner, Economic and Development Services Department on behalf of the City and by Medallion Developments (Tanglewood) Limited (Medallion) which includes all of the City’s requirements for the development and maintenance of the parkette as set out in Report ED-24-71 dated May 29, 2024, in a form and content acceptable to the City Solicitor and the Commissioner, Economic and Development Services Department.”
Whereas, the City committed to reimbursing Medallion up to $482,000, inclusive of applicable taxes, in accordance with the City’s typical park program, for work normally undertaken by the City at a later date; and,
Whereas, by letter dated February 4, 2025, Medallion provided notice that it had received three (3) verified bids after tendering the subject parkette to four (4) contractors meeting the requirements; and,
Whereas, all three (3) bids significantly exceed the City’s allocated budget of $482,000, inclusive of applicable taxes, by an average of 105%; and,
Whereas, due to the high cost of the bids received, Medallion has determined that it is not feasible to proceed with its proposal to complete the subject parkette to a fully-finished state and is instead requesting to formally retract its offer, citing that it is not feasible to cover the significant escalated costs; and,
Whereas, the funds previously committed to reimbursing Medallion for the subject parkette development must now be returned to their original funding sources as approved, and project 2408 Parkette 6 – Kedron Part II Plan cancelled; and,
Whereas, given that the responsibility to fully “finish” the subject parkette once again rests with the City, it is appropriate that project 50-0038 Parkette 6 – Kedron Part II Plan be added back to the capital forecast for future budget consideration based on the City’s park development priorities; and,
Whereas, Medallion will still be required to complete all “basic” park development work as outlined in the subdivision agreement, including, but not limited to, rough grading, fine grading, topsoil, sodding and installation of drainage facilities and perimeter fencing;
Therefore, be it resolved that pursuant to Item ED-25-44 dated April 7, 2025 concerning Medallion’s request to retract its previous proposal to fully develop the parkette in Block 168 of Registered Plan of Subdivision 40M-2727:
- That Medallion Developments (Tanglewood) Limited (“Medallion”) be advised that its proposal to fully “finish” the parkette in Block 168 of Registered Plan of Subdivision 40M-2727 is accepted by the City as being formally retracted due to tendered costs exceeding the approved budget of $482,000, inclusive of applicable taxes, by an average of 105%; and,
- That the funds previously committed to reimbursing Medallion for the subject parkette development be returned to their original funding sources as approved, and project 2408 Parkette 6 – Kedron Part II Plan cancelled; and,
- That the City again assume responsibility to fully “finish” the subject parkette, with project 50-0038 Parkette 6 – Kedron Part II Plan being added back to the capital forecast for future budget consideration.