Corporate Services Committee

Minutes

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Electronic Meeting
Present:
  • Councillor Marks
  • Councillor Hurst
  • Councillor Giberson
  • Councillor Neal
  • Councillor Nicholson
  • Mayor Carter
Also Present
  • Councillor Chapman
  • Councillor Gray
  • Councillor Marimpietri
  • Councillor McConkey
  • F. Bianchet, Council-Committee Coordinator
  • R. Rossetti, Council-Committee Coordinator
  • J. Lane, Council-Committee Coordinator
  • T. Adams, Commissioner, Corporate Services Department
  • P. Ralph, Chief Administrative Officer
  • M. Medeiros, City Clerk
  • L. Davis, Deputy City Clerk
  • S. Yoon, City Solicitor
  • A. Foran, Elections Officer
  • K. Man, Manager, Policy and Research
  • S. Harris, Policy and Research Analyst
  • B. Jeffs, Director, Municipal Law Enforcement and Licensing Services
  • F. Newman, CEO, Oshawa Public Libraries

Public Meeting

 

Additional Agenda Items

 
  • Moved byCouncillor Hurst

    That Correspondence CORP-22-10 from Joy Wawrzyniak submitting comments concerning Report CORP-22-07 regarding the proposed renaming of the Northview Branch of the Oshawa Public Library to honour John Aker be added to the Corporate Services Committee agenda for the meeting of February 7, 2022 and referred to the respective report.

    Motion Carried

Declarations of Pecuniary Interest

 

None

Presentations

 

None

Delegations

 

None

Correspondence Requiring Action

 

None

Referrals from Council and Committees

 

None

Reports from Advisory Committees

 

None

Reports Requiring Action

 

CORP-22-09 - Noise Exemption Request and Notice Process (All Wards)

This item has attachments. 
1.REPORT_CORP-22-09.pdf
  • Moved byMayor Carter

    That the Corporate Services Committee recommend to City Council:

    That Report CORP-22-09 dated February 2, 2022 concerning the noise exemption request and notice process be received for information.

    Affirmative (3)Mayor Carter, Councillor Hurst, and Councillor Marks
    Negative (3)Councillor Giberson, Councillor Neal, and Councillor Nicholson
    Motion Lost (3 to 3)
  • Moved byCouncillor Nicholson

    That the Corporate Services Committee recommend to City Council:

    1. That Council approve a by-law to amend Noise By-law 112-82, as amended, and General Fees and Charges By-law 13-2003, as amended as outlined in Option “A” of Section 5.2 of Report CORP-22-09 “Noise Exemption Request and Notice Process”, dated February 2, 2022, and in a form and content acceptable to Legal Services and the Commissioner of Corporate Services; and,
    2. That the requirements of Notice By-law 147-2007 regarding notice to the public for amendments to the General Fees and Charges By-law 13-2003, as amended, be waived.
    Motion
  • Amendment:
    Moved byCouncillor Giberson

    That the recommendation concerning Report CORP-22-09 be amended to add Part 3 as follows: 'That the Ward Councillors and the Mayor be informed that an exemption request has been submitted to the City, and that this provision be subject to a three year review to seek Council approval to either continue with or cease this practice.'

    Motion

    A request was made to divide the amendment into two parts and to vote on each part separately.


  • The vote to adopt the amendment that the Ward Councillors and the Mayor be informed that an exemption request has been submitted to the City.

    Affirmative (6)Mayor Carter, Councillor Giberson, Councillor Hurst, Councillor Marks, Councillor Neal, and Councillor Nicholson
    Motion Carried (6 to 0)

  • The vote to adopt the amendment that the provision be subject to a three year review to seek Council approval to either continue with or cease this practice.

    Affirmative (4)Mayor Carter, Councillor Giberson, Councillor Hurst, and Councillor Marks
    Negative (2)Councillor Neal, and Councillor Nicholson
    Motion Carried (4 to 2)
  • Moved byCouncillor Nicholson

    That Report CORP-22-09 be referred back to staff for the inclusion of a hybrid recommendation that refers the application to Committee and Council if concerns are raised by elected representatives in the Ward.

    Affirmative (3)Councillor Marks, Councillor Neal, and Councillor Nicholson
    Negative (3)Mayor Carter, Councillor Giberson, and Councillor Hurst
    Motion Lost (3 to 3)
  • Moved byCouncillor Nicholson

    That the recommendation concerning Report CORP-22-09 be withdrawn. 

    Affirmative (2)Councillor Neal, and Councillor Nicholson
    Negative (4)Mayor Carter, Councillor Giberson, Councillor Hurst, and Councillor Marks
    Motion Lost (2 to 4)

  • The vote to adopt the recommendation concerning Report CORP-22-09 as amended.

    Affirmative (4)Mayor Carter, Councillor Giberson, Councillor Hurst, and Councillor Marks
    Negative (2)Councillor Neal, and Councillor Nicholson
    Motion Carried (4 to 2)

Public Consent Agenda

 

  • That all items listed under the heading of Public Consent Agenda for the February 7, 2022 Corporate Services Committee meeting be adopted as recommended except Report CORP-22-07.

    Motion

Correspondence

 

None

Staff Reports/Motions

 

CORP-22-08 - 2022 Municipal Election Joint Compliance Audit Committee (All Wards)

This item has attachments. 
1.REPORT_CORP-22-08.pdf

  • That the Corporate Services Committee recommend to City Council:

    1. That the draft Terms of Reference for the 2022 Municipal Election Joint Compliance Audit Committee as set out in Attachment 1 of Report CORP-22-08 dated February 2, 2022 be endorsed; and,
    2. That the City Clerk be authorized to bring forward a by-law for Council approval that would provide for the remuneration and appointment of a roster of individuals to the 2022 Municipal Election Joint Compliance Audit Committee in accordance with the Terms of Reference; and,
    3. That, at such time as the above by-law is enacted by Council, that the 2022 Municipal Election Compliance Audit Committee be deemed to be established in accordance with the Municipal Elections Act.
    Motion

Public Discussion Agenda

 

Matters Excluded from Consent Agenda

 

CORP-22-07 - Proposed Renaming of the Northview Branch of the Oshawa Public Library to honour John Aker (Ward 2)

 
  • Moved byCouncillor Nicholson

    That the Corporate Services Committee recommend to City Council:

    Whereas on June 21, 2021, City Council provided the following referral “that staff investigate the feasibility of adding the name of ‘John Aker’ to the North Oshawa Public Library thus making the name the ‘John Aker North Oshawa Public Library’”; and,

    Whereas the City of Oshawa’s Chief Administrative Officer contacted the Aker family to determine if they supported the renaming of the Northview Branch of the Oshawa Public Libraries in honour of Mr. Aker; and,

    Whereas the Aker family confirmed their support of renaming the Northview Branch to recognize former Oshawa City and Regional Councillor John Aker’s over 30 years of service to the City of Oshawa and The Regional Municipality of Durham; and,

    Whereas the Oshawa Public Library Board passed the following motion at its January 20, 2022 meeting: “That the Oshawa Public Library Board appreciates the opportunity to provide feedback regarding the proposed name change of the Northview Library and hereby authorizes the CEO to report back to the City’s Chief Administrative Officer regarding this matter. The Board recommends that consideration be given to engaging with the public in the form of a Library member survey conducted by Library staff with respect to the potential name change. The Board further recommends that going forward, and if possible, the Board be consulted in advance of any City Council recommendation that will affect the library for internal planning purposes.”; and,

    Whereas City staff do not feel it is necessary to conduct a Library member survey given former Councillor Aker’s significant contributions to Oshawa and Durham Region as well as his strong support for the establishment of the Northview Library Branch and the significant support he has received from residents during his many years of public service; and,

    Whereas the Oshawa Public Libraries CEO has estimated that the cost to change the name of the Library Branch would range from $14,800 to $21,800 for such items as signage, promotional materials, updating catalogue records, and staff time to update policies and procedures;

    Therefore be it resolved:

    1. That pursuant to CORP-22-07 dated February 7, 2022 that the Northview Branch of the Oshawa Public Libraries be renamed to the John Aker Northview Branch of the Oshawa Public Libraries; and,
    2. That funding up to $22,000 be provided to the Oshawa Public Libraries for the purpose of changing the name of the Library Branch and that it be funded from the Corporate Expenditures Public Relations Account; and,
    3. That the Oshawa Public Library Board be thanked for their input; and,
    4. That the John Aker family be advised of Council’s decision; and,
    5. That City staff work with Library staff to communicate the name change to the public.
    Affirmative (6)Councillor Nicholson, Mayor Carter, Councillor Giberson, Councillor Neal, Councillor Hurst, and Councillor Marks
    Motion Carried (6 to 0)

Items Introduced by Members

 

None

Closed Consent Agenda

 

Closed Discussion Agenda

 

Adjournment

 
  • Moved byCouncillor Hurst

    That the meeting adjourn at 10:23 a.m.

    Motion Carried
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