Corporate Services Committee Meeting Agenda

Monday, February 07, 2022 at 9:30 A.m. - 10:30 A.m.

Electronic Meeting

The personal information contained in your correspondence to Oshawa City Council or its committees is collected under the Municipal Act, 2001.  Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter.  This information will become part of the public record.

If you have accessibility needs and require alternate formats or other accommodations please contact City Clerk Services by telephone [phone] or by e-mail at [email protected] or in person.

 

For inquiries about this agenda please contact City Clerk Services at 905-436-3311 or by email at [email protected].

---

Public Meeting

Additional Agenda Items

• Recommendation

  That Correspondence CORP-22-10 from Joy Wawrzyniak submitting comments concerning Report CORP-22-07 regarding the proposed renaming of the Northview Branch of the Oshawa Public Library to honour John Aker be added to the Corporate Services Committee agenda for the meeting of February 7, 2022 and referred to the respective report.

Declarations of Pecuniary Interest

(As may be presented by Committee Members)

Presentations

Delegations

Correspondence Requiring Action

Referrals from Council and Committees

Reports from Advisory Committees

Reports Requiring Action

CORP-22-09 - Noise Exemption Request and Notice Process (All Wards)

• Recommendation

  That the Corporate Services Committee recommend to City Council:

  That Report CORP-22-09 dated February 2, 2022 concerning the noise exemption request and notice process be received for information.

• Recommendation

  That the Corporate Services Committee recommend to City Council:

  1. That Council approve a by-law to amend Noise By-law 112-82, as amended, and General Fees and Charges By-law 13-2003, as amended as outlined in Option “A” of Section 5.2 of Report CORP-22-09 “Noise Exemption Request and Notice Process”, dated February 2, 2022, and in a form and content acceptable to Legal Services and the Commissioner of Corporate Services; and,
  2. That the requirements of Notice By-law 147-2007 regarding notice to the public for amendments to the General Fees and Charges By-law 13-2003, as amended, be waived.
• Recommendation
  Amendment:

  That the recommendation concerning Report CORP-22-09 be amended to add Part 3 as follows: 'That the Ward Councillors and the Mayor be informed that an exemption request has been submitted to the City, and that this provision be subject to a three year review to seek Council approval to either continue with or cease this practice.'

• Recommendation

  The vote to adopt the amendment that the Ward Councillors and the Mayor be informed that an exemption request has been submitted to the City.

• Recommendation

  The vote to adopt the amendment that the provision be subject to a three year review to seek Council approval to either continue with or cease this practice.

• Recommendation

  That Report CORP-22-09 be referred back to staff for the inclusion of a hybrid recommendation that refers the application to Committee and Council if concerns are raised by elected representatives in the Ward.

• Recommendation

  That the recommendation concerning Report CORP-22-09 be withdrawn. 

• Recommendation

  The vote to adopt the recommendation concerning Report CORP-22-09 as amended.

Public Consent Agenda

• Recommendation

  That all items listed under the heading of Public Consent Agenda for the February 7, 2022 Corporate Services Committee meeting be adopted as recommended except Report CORP-22-07.

Correspondence

Staff Reports/Motions

CORP-22-08 - 2022 Municipal Election Joint Compliance Audit Committee (All Wards)

• Recommendation

  That the Corporate Services Committee recommend to City Council:

  1. That the draft Terms of Reference for the 2022 Municipal Election Joint Compliance Audit Committee as set out in Attachment 1 of Report CORP-22-08 dated February 2, 2022 be endorsed; and,
  2. That the City Clerk be authorized to bring forward a by-law for Council approval that would provide for the remuneration and appointment of a roster of individuals to the 2022 Municipal Election Joint Compliance Audit Committee in accordance with the Terms of Reference; and,
  3. That, at such time as the above by-law is enacted by Council, that the 2022 Municipal Election Compliance Audit Committee be deemed to be established in accordance with the Municipal Elections Act.

Public Discussion Agenda

Matters Excluded from Consent Agenda

CORP-22-07 - Proposed Renaming of the Northview Branch of the Oshawa Public Library to honour John Aker (Ward 2)

• Recommendation

  That the Corporate Services Committee recommend to City Council:

  Whereas on June 21, 2021, City Council provided the following referral “that staff investigate the feasibility of adding the name of ‘John Aker’ to the North Oshawa Public Library thus making the name the ‘John Aker North Oshawa Public Library’”; and,

  Whereas the City of Oshawa’s Chief Administrative Officer contacted the Aker family to determine if they supported the renaming of the Northview Branch of the Oshawa Public Libraries in honour of Mr. Aker; and,

  Whereas the Aker family confirmed their support of renaming the Northview Branch to recognize former Oshawa City and Regional Councillor John Aker’s over 30 years of service to the City of Oshawa and The Regional Municipality of Durham; and,

  Whereas the Oshawa Public Library Board passed the following motion at its January 20, 2022 meeting: “That the Oshawa Public Library Board appreciates the opportunity to provide feedback regarding the proposed name change of the Northview Library and hereby authorizes the CEO to report back to the City’s Chief Administrative Officer regarding this matter. The Board recommends that consideration be given to engaging with the public in the form of a Library member survey conducted by Library staff with respect to the potential name change. The Board further recommends that going forward, and if possible, the Board be consulted in advance of any City Council recommendation that will affect the library for internal planning purposes.”; and,

  Whereas City staff do not feel it is necessary to conduct a Library member survey given former Councillor Aker’s significant contributions to Oshawa and Durham Region as well as his strong support for the establishment of the Northview Library Branch and the significant support he has received from residents during his many years of public service; and,

  Whereas the Oshawa Public Libraries CEO has estimated that the cost to change the name of the Library Branch would range from $14,800 to $21,800 for such items as signage, promotional materials, updating catalogue records, and staff time to update policies and procedures;

  Therefore be it resolved:

  1. That pursuant to CORP-22-07 dated February 7, 2022 that the Northview Branch of the Oshawa Public Libraries be renamed to the John Aker Northview Branch of the Oshawa Public Libraries; and,
  2. That funding up to $22,000 be provided to the Oshawa Public Libraries for the purpose of changing the name of the Library Branch and that it be funded from the Corporate Expenditures Public Relations Account; and,
  3. That the Oshawa Public Library Board be thanked for their input; and,
  4. That the John Aker family be advised of Council’s decision; and,
  5. That City staff work with Library staff to communicate the name change to the public.

Items Introduced by Members

Closed Consent Agenda

Closed Correspondence

Closed Staff Reports/Motions

Closed Discussion Agenda

Matters Excluded from Consent Agenda

Items Requiring Action

Adjournment

• Recommendation

  That the meeting adjourn at 10:23 a.m.