Corporate and Finance Services Committee

Minutes

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Council Chamber
Present:
  • Councillor Giberson
  • Councillor Marks
  • Councillor Marimpietri
  • Councillor McConkey
  • Councillor Neal
  • Mayor Carter
Also Present
  • Councillor Chapman
  • Councillor Lee
  • Councillor Nicholson
  • F. Bianchet, Council-Committee Coordinator
  • J. Lane, Council-Committee Coordinator
  • R. Rossetti, Council-Committee Coordinator
  • M. Medeiros, Director, Legislative Services/City Clerk
  • L. Davis, Manager, Legislative Services/Deputy City Clerk
  • A. Foran, Elections Officer
  • T. Adams, Chief Administrative Officer
  • S. Sinnott, Commissioner, Corporate and Finance Services
  • S. Yoon, City Solicitor
  • A. Ambra, Director, Engineering Services
  • M. Bretherick, Director, Finance Services
  • J. Martin, Senior Manager, Finance Services and Procurement
  • A. Aasen, Coordinator, Asset Management
  • L. Fuller, Manager, Financial Reporting and Planning
  • D. Cudmore, Corporate Communications Officer
  • T. Barker, Manager, Procurement and Accounts Payable
  • P. Lyon, Director, Municipal Law Enforcement and Licensing Services
  • T. Goodeve, Director, Planning Services
  • J. MacIsaac, Director, Innovation and Transformation

Public Meeting

 

Councillor Giberson called the meeting to order and stated that all members of the Committee were participating from the Chamber except Councillor Neal who was participating remotely.

Additional Agenda Items

 

None

Declarations of Pecuniary Interest

 

None

Presentations

 

Deloitte LLP - Report CF-23-44 - 2022 Audited Consolidated Financial Statements

 

Steve Stewart, Deloitte LLP experienced technical issues during the presentation and was disconnected.

  • Moved byCouncillor Marks

    That the presentation from Steve Stewart, Deloitte LLP be deferred to the end of the meeting.

    Motion Carried

Delegations

 
  • Moved byCouncillor Marks

    That the delegation of Kathyrn Bremner be heard.

    Motion Carried

Kathryn Bremner - Ramp Access in the City of Oshawa to Improve Accessibility

 

Kathryn Bremner addressed the Corporate and Finance Services Committee concerning ramp access in the City of Oshawa, particularly in the downtown area, in order to improve accessibility for those with mobility challenges. 

The Committee questioned Kathryn Bremner.

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

CF-23-51 - Kathryn Bremner Submitting Correspondence concerning ramp access in the City of Oshawa to improve accessibility (All Wards)

This item has attachments. 
1.CORR_CF-23-51_Redacted.pdf
  • Moved byCouncillor McConkey

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas there are Ontario municipalities that permit portable ramps at storefronts with a single step entrance; and,

    Whereas the Canadian Charity StopGap has since 2023, populated the world with over 2,000 ramps to storefronts to help remove barriers to entry;

    Now therefore staff consult with other Ontario municipalities and StopGap to investigate the successful process municipalities have adopted to permit the use of portable ramps that help remove barriers to entry and report back to Committee and Council to find ways to permit improved accessible entry to premises with a step that a portable ramp custom designed to fit step heights between 2" and 9" cold help remove barriers to entry and increase accessibility in the City.

    Affirmative (6)Mayor Carter, Councillor Giberson, Councillor Marimpietri, Councillor Marks, Councillor McConkey, and Councillor Neal
    Motion Carried (6 to 0)

Public Consent Agenda

 
  • Moved byCouncillor Marks

    That all items listed under the heading of Public Consent Agenda for the June 5, 2023 Corporate and Finance Services Committee meeting be adopted as recommended except Reports CF-23-34, CF-23-44, CF-23-48, CF-23-49 and CF-23-50.

    Motion Carried

Correspondence with recommendations

 

CF-23-52 - Gobin & Leyenson LLP Submitting Comments concerning Report CF-23-34 (All Wards)

This item has attachments. 
1.CORR_CF-23-52.pdf

  • That Correspondence CF-23-52 from Marty Gobin, Barrister & Solicitor, Gobin & Leyenson LLP submitting comments concerning Report CF-23-34 regarding a review and proposed replacement of the Election Sign By-law be referred to the respective report.

Staff Reports/Motions with recommendations

 

CF-23-46 - Single Source - Britannia Avenue West Bridge Detailed Design (Ward 2)

 

  • That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

    Whereas, the design for the road and bridge has been developed to 90% by the developer's consultant (WSP Canada Inc.) per the Subdivision Agreement S-O-2012-01; and,

    Whereas, Britannia Avenue West is an Arterial C road and as such is the City's responsibility to fund and construct; and,

    Whereas, this bridge structure is required in order to facilitate the development west of Oshawa Creek, west of Windfields Farms; and,

    Whereas, this structure is also for the extension of Britannia Avenue West to Thornton Road N as outlined in the recently completed Class Environmental Assessment; and,

    Whereas, this phase of the project is for environmental assessment obligations, site investigations, field review, and detailed design completion to tender ready for the bridge structure only; and,

    Whereas, Council approved funding for the design of the Britannia Ave W Bridge in the 2019 and 2023 Capital Budget, project 73-0492 in the total amount of $369,000 including non-rebateable H.S.T.; and,

    Whereas, it is administratively practical, creates standardization and design continuity, and is cost effective to single source the completion of the Britannia Ave W bridge design, environmental assessment, and site investigations to WSP Canada Inc. the engineer of record for the 90% design completed; and,

    Whereas, the City will enter into negotiations with WSP Canada Inc. to execute a Contract for the completion of the detailed design and environmental obligation investigations to not exceed the budget amount of $369,000 including the non-rebateable H.S.T.;

    Therefore, be it resolved that pursuant to CF-23-46, Council authorize the Manager, Procurement to negotiate a single source contract with WSP Canada Inc. not to exceed the approved budget amount of $369,000 including non-rebateable H.S.T. for Britannia Avenue West Bridge Detailed Design.

Public Discussion Agenda

 

Matters Excluded from the Consent Agenda

 

CF-23-34 - Review and Proposed Replacement of the Election Sign By-law (All Wards)

This item has attachments. 
1.REPORT_CF-23-34.pdf
  • Moved byCouncillor Marks

    That the Corporate and Finance Services Committee recommend to City Council:

    1. That in accordance with Report CF-23-34 dated April 12, 2023 concerning a review and proposed replacement of the By-law 42-2014, Council pass a new Election Sign By-law as set out in Attachment 2 to this report and in a form and content acceptable to the City Solicitor and the City Clerk; and,
    2. That By-law 42-2014, as amended, be repealed.
  • Moved byCouncillor Marks

    That Report CF-23-34 concerning a review and proposed replacement of the Election Sign By-law be referred to staff to consult with the public, Durham District School Board, Durham Catholic District School Board, both French counterparts, MPP’s and MP’s offices' for review and that the aforementioned be invited to send written comments to Committee on the proposed by-law replacement.

  • Moved byCouncillor McConkey

    That the motion be amended to insert the words 'Region of Durham, Local Riding Associations' after the words 'the public' and remove the words 'MPP's and MP's offices' after the words 'both French counterparts'

    Motion Carried
  • Moved byCouncillor Marimpietri

    That the motion be amended to replace the word 'Committee' with the word 'Council'.

    Affirmative (2)Mayor Carter, and Councillor Marimpietri
    Negative (4)Councillor Giberson, Councillor Marks, Councillor McConkey, and Councillor Neal
    Motion Lost (2 to 4)
  • Moved byCouncillor Marimpietri

    That the motion be amended to delete the words 'Region of Durham, Local Ridings Associations, Durham District School Board, Durham Catholic District School Board and both French counterparts' before the words 'for review and that the aforementioned be invited to send written comments to Committee on the proposed by-law replacement.

    Affirmative (2)Mayor Carter, and Councillor Marimpietri
    Negative (4)Councillor Giberson, Councillor Marks, Councillor McConkey, and Councillor Neal
    Motion Lost (2 to 4)

  • The vote on the main motion as amended.

    Motion Carried

CF-23-44 - 2022 Audited Consolidated Financial Statements (All Wards)

This item has attachments. 
1.REPORT_CF-23-44.pdf
  • Moved byCouncillor Marks

    That the Corporate and Finance Services Committee reconsider its previous decision to defer the presentation by Deloitte LLP to the end of the meeting in order to be heard at this time. (Requires 2/3 vote of members present)

    Motion Carried

    Steve Stewart, Deloitte LLP provided a presentation concerning Report CF-23-44 regarding the 2022 Audited Consolidated Financial Statements.


  • Moved byMayor Carter

    That the Corporate and Finance Services Committee recommend to City Council:

    1. That the Financial Statements for the year ended December 31, 2022 attached to Report CF-23-44 dated May 31, 2023 be approved; and
    2. That notice of the availability of the financial statements through the City’s website or upon request through Service Oshawa be published in the local newspaper(s); and
    3. That the Financial Statements be forwarded to appropriate stakeholders including the Province of Ontario and the City’s banking institution.
    Motion Carried

CF-23-48 - Ritson Road North and Columbus Road East Roundabout Design (Ward 1)

 
  • Moved byMayor Carter

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, Council approved Project #21-73-0486 Ritson/Columbus Roundabout Design in the amount of $250,000 including non-rebateable H.S.T.; and,

    Whereas, Procurement issued a Request for Proposal (R.F.P.) C2023-034 Ritson Road North & Columbus Road East (Roundabout) Design; and,

    Whereas, four (4) bids were received and opened by Procurement on May 2, 2023; and

    Whereas, all bids are substantially over-budget;

    Therefore, be it resolved that the project be rebudgeted in the 2024 budget with a revised budget amount.

  • Moved byCouncillor McConkey

    That based on Report CF-23-48 concerning the Ritson Road North and Columbus Road East Roundabout Design be referred back to staff to consult with the current lower bidders and to determine funding source and timing.

    Motion Carried

CF-23-49 - Publication of Ontario Land Tribunal Decisions (All Wards)

 
  • Moved byCouncillor Marks

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas on May 1, 2023 Council directed staff to report on including Ontario Land Tribunal (O.L.T.) decisions on matters that have been before the City’s Committee of Adjustment and Oshawa Council in the Information Package as well as circulating to members of Council and staff; and,

    Whereas the current practice when a notification of a Tribunal decision is received is to circulate the correspondence to members of Council and relevant staff in Planning Services and/or Legal Services; and,

    Whereas the correspondence is provided in a PDF format that does not meet the City’s requirements with respect to accessibility for publication on the website; and,

    Whereas each item of correspondence would require significant remediation work by Legislative Services staff to prepare the document to meet the City’s accessibility standards for posting to the website; and,

    Whereas the O.L.T. makes case status and decision information publically available on its website at https://olt.gov.on.ca/decisions/, allowing users to search for cases before the Tribunal by property location, municipality, applicable legislation, case number or reference number; and,

    Whereas a link can be provided on the City’s page for the Committee of Adjustment to the O.L.T. Case Status and Decisions Page to ensure the most current information is available to the public;

    Therefore be it resolved that based on Report CF-23-49 dated May 31, 2023, Ontario Land Tribunal decisions on matters that have been before the City’s Committee of Adjustment and Oshawa Council be circulated to members of Council and relevant staff in Planning Services and that the link to the online case status and decision information of the O.L.T. be provided on the Committee of Adjustment webpage.

    Affirmative (6)Mayor Carter, Councillor Giberson, Councillor Marimpietri, Councillor Marks, Councillor McConkey, and Councillor Neal
    Motion Carried (6 to 0)

CF-23-50 - Corporate and Finance Services Committee Outstanding Items List Status Report - Second Quarter 2023 (All Wards)

This item has attachments. 
1.REPORT_CF-23-50.pdf
  • Moved byCouncillor Marks

    That the Corporate and Finance Services Committee recommend to City Council:

    That Report CF-23-50, dated May 31, 2023 being the Corporate and Finance Services Committee’s Outstanding Items List Status Report for the second quarter of 2023 be received for information.

    Motion Carried

Items Introduced by Council Members

 

  

CF-23-53 - Community Improvement Plan Project-based Grant Funding (All Wards)

 
  • Moved byCouncillor McConkey

    That the Corporate and Finance Services Committee recommend to City Council:

    1. That the total funding available for CIP project-based grant funding be increased for 2024 by 15%; and,
    2. That the category process be reviewed and streamlined to find a way for a distinct category to incentivize and support accessibility improvements.
  • Moved byCouncillor Marks

    That Part 1 of the motion be referred to the 2024 budget for consideration; and,

    That Part 2 of the motion be referred to the Economic and Development Services Committee.

    A request was made to divide the motion in order to vote on each part separately. 


  • The vote to refer Part 1 to the 2024 budget for consideration.

    Motion Carried

  • The vote to refer Part 2 to the Economic and Development Services Committee.

    Motion Carried

CF-23-54 - Attendance Policy for Presentations (All Wards)

 
  • Moved byCouncillor Marimpietri

    That the Corporate and Finance Services Committee recommend to City Council:

    That staff consult with and review neighbouring regional municipalities virtual meeting attendance policy for council professional services, proponents such as developers and major institutions, and report to committee with the staff findings and recommendation to revert back to in person presentations and attendance of the aforenoted parties unless of an emergency.

    Motion Carried

    Councillor Marks assumed the Chair.


CF-23-55 - Federation of Canadian Municipalities (FCM) Resolution concerning Municipal Growth Framework (All Wards)

 
  • Moved byCouncillor Giberson

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas the Federation of Canadian Municipalities (FCM) convened its annual conference from May 25 to 28, 2023, in Toronto, Ontario; and,

    Whereas, in their respective speeches to FCM members, both Carole Saab, FCM CEO, and Scott Pearce, FCM President, called for new fiscal frameworks for municipalities across Canada; and,

    Whereas at the Resolutions Plenary on May 27, FCM members debated and voted overwhelming in favour of a resolution calling for the following:

    '…that Canada needs a modernized fiscal framework for municipalities, that FCM shall lead the development of a Municipal Growth Framework that links municipal financial capacity to factors such as national population growth and economic growth, and that FCM shall call on the federal government to engage with FCM in the development of that framework with a focus on new sources of municipal revenue'; and,

    Whereas municipalities in Canada have been historically limited to taxation of property as the primary source of revenue, to the exclusion of other taxation tools permitted and used in municipalities in other jurisdictions globally, and such other taxation tools have proven to be the basis for more financially resilient, sustainable, and successful cities as compared to those reliant primarily on taxation of property; and,

    Whereas municipalities in Canada are the order of government closest to the everyday lives of Canadians and are continually being asked to do more to serve Canadians without matching increases in stable, reliable, fiscally-appropriate revenue streams, and at present collect only about 10 cents to each tax dollar collected in Canada;

    Therefore be it resolved:

    1. That Oshawa City Council strongly affirm its support for the full resolution passed at the 2023 FCM conference in Toronto, Ontario, joining the nationwide call for the development of a modernized fiscal framework for Canadian municipalities; and,
    2. That this resolution be sent to the Right Honourable Justin Trudeau, Prime Minister of Canada, the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Ontario Minister of Municipal Affairs and Housing, Durham Region Council and the seven lower-tier municipalities in Durham Region, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, and the Institute on Municipal Finance and Governance at the University of Toronto.
    Motion Carried

Items Pulled from the Information Package

 

None

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
  • Moved byCouncillor Giberson

    That the meeting adjourn at 12:01 p.m.

    Motion Carried
No Item Selected