Corporate and Finance Services Committee Meeting Agenda

-
Council Chamber

Members of the Committee:

Councillor Giberson, Chair

Councillor Marks, Vice-Chair

Councillor Marimpietri

Councillor McConkey

Councillor Neal

Mayor Carter, Ex Officio

 

The personal information contained in your correspondence to Oshawa City Council or its committees is collected under the Municipal Act, 2001.  Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter.  This information will become part of the public record.

If you have accessibility needs and require alternate formats or other accommodations please contact Legislative Services by telephone 905-436-3311 or by e-mail at [email protected] or in person.

 

For inquiries about this agenda please contact Legislative Services at 905-436-3311 or by email at [email protected].

Public Meeting

 

Additional Agenda Items

 

(As may be presented at the meeting)

Declarations of Pecuniary Interest

 

(As may be presented by Committee Members)

Presentations

 

Deloitte LLP - Report CF-23-44 - 2022 Audited Consolidated Financial Statements

 

Steve Stewart, Deloitte LLP to provide a presentation concerning Report CF-23-44 regarding the 2022 Audited Consolidated Financial Statements.

Delegations

 

Kathryn Bremner - Ramp Access in the City of Oshawa to Improve Accessibility

 

Kathryn Bremner requesting to address the Corporate and Finance Services Committee concerning ramp access in the City of Oshawa, particularly in the downtown area, in order to improve accessibility for those with mobility challenges. 

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

Public Consent Agenda

 

Correspondence with recommendations

 

CF-23-52 - Gobin & Leyenson LLP Submitting Comments concerning Report CF-23-34 (All Wards)

This item has attachments. 
1.CORR_CF-23-52.pdf
  • Recommendation

    That Correspondence CF-23-52 from Marty Gobin, Barrister & Solicitor, Gobin & Leyenson LLP submitting comments concerning Report CF-23-34 regarding a review and proposed replacement of the Election Sign By-law be referred to the respective report.

Staff Reports/Motions with recommendations

 

CF-23-34 - Review and Proposed Replacement of the Election Sign By-law (All Wards)

This item has attachments. 
1.REPORT_CF-23-34.pdf

[At the April 17, 2023 Corporate and Finance Services Committee meeting, this report was deferred to the June 5, 2023 meeting.]

  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    1. That in accordance with Report CF-23-34 dated April 12, 2023 concerning a review and proposed replacement of the By-law 42-2014, Council pass a new Election Sign By-law as set out in Attachment 2 to this report and in a form and content acceptable to the City Solicitor and the City Clerk; and,
    2. That By-law 42-2014, as amended, be repealed.

CF-23-44 - 2022 Audited Consolidated Financial Statements (All Wards)

This item has attachments. 
1.REPORT_CF-23-44.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    1. That the Financial Statements for the year ended December 31, 2022 attached to Report CF-23-44 dated May 31, 2023 be approved; and
    2. That notice of the availability of the financial statements through the City’s website or upon request through Service Oshawa be published in the local newspaper(s); and
    3. That the Financial Statements be forwarded to appropriate stakeholders including the Province of Ontario and the City’s banking institution.

CF-23-46 - Single Source - Britannia Avenue West Bridge Detailed Design (Ward 2)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

    Whereas, the design for the road and bridge has been developed to 90% by the developer's consultant (WSP Canada Inc.) per the Subdivision Agreement S-O-2012-01; and,

    Whereas, Britannia Avenue West is an Arterial C road and as such is the City's responsibility to fund and construct; and,

    Whereas, this bridge structure is required in order to facilitate the development west of Oshawa Creek, west of Windfields Farms; and,

    Whereas, this structure is also for the extension of Britannia Avenue West to Thornton Road N as outlined in the recently completed Class Environmental Assessment; and,

    Whereas, this phase of the project is for environmental assessment obligations, site investigations, field review, and detailed design completion to tender ready for the bridge structure only; and,

    Whereas, Council approved funding for the design of the Britannia Ave W Bridge in the 2019 and 2023 Capital Budget, project 73-0492 in the total amount of $369,000 including non-rebateable H.S.T.; and,

    Whereas, it is administratively practical, creates standardization and design continuity, and is cost effective to single source the completion of the Britannia Ave W bridge design, environmental assessment, and site investigations to WSP Canada Inc. the engineer of record for the 90% design completed; and,

    Whereas, the City will enter into negotiations with WSP Canada Inc. to execute a Contract for the completion of the detailed design and environmental obligation investigations to not exceed the budget amount of $369,000 including the non-rebateable H.S.T.;

    Therefore, be it resolved that pursuant to CF-23-46, Council authorize the Manager, Procurement to negotiate a single source contract with WSP Canada Inc. not to exceed the approved budget amount of $369,000 including non-rebateable H.S.T. for Britannia Avenue West Bridge Detailed Design.

CF-23-48 - Ritson Road North and Columbus Road East Roundabout Design (Ward 1)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, Council approved Project #21-73-0486 Ritson/Columbus Roundabout Design in the amount of $250,000 including non-rebateable H.S.T.; and,

    Whereas, Procurement issued a Request for Proposal (R.F.P.) C2023-034 Ritson Road North & Columbus Road East (Roundabout) Design; and,

    Whereas, four (4) bids were received and opened by Procurement on May 2, 2023; and

    Whereas, all bids are substantially over-budget;

    Therefore, be it resolved that the project be rebudgeted in the 2024 budget with a revised budget amount.

CF-23-49 - Publication of Ontario Land Tribunal Decisions (All Wards)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas on May 1, 2023 Council directed staff to report on including Ontario Land Tribunal (O.L.T.) decisions on matters that have been before the City’s Committee of Adjustment and Oshawa Council in the Information Package as well as circulating to members of Council and staff; and,

    Whereas the current practice when a notification of a Tribunal decision is received is to circulate the correspondence to members of Council and relevant staff in Planning Services and/or Legal Services; and,

    Whereas the correspondence is provided in a PDF format that does not meet the City’s requirements with respect to accessibility for publication on the website; and,

    Whereas each item of correspondence would require significant remediation work by Legislative Services staff to prepare the document to meet the City’s accessibility standards for posting to the website; and,

    Whereas the O.L.T. makes case status and decision information publically available on its website at https://olt.gov.on.ca/decisions/, allowing users to search for cases before the Tribunal by property location, municipality, applicable legislation, case number or reference number; and,

    Whereas a link can be provided on the City’s page for the Committee of Adjustment to the O.L.T. Case Status and Decisions Page to ensure the most current information is available to the public;

    Therefore be it resolved that based on Report CF-23-49 dated May 31, 2023, Ontario Land Tribunal decisions on matters that have been before the City’s Committee of Adjustment and Oshawa Council be circulated to members of Council and relevant staff in Planning Services and that the link to the online case status and decision information of the O.L.T. be provided on the Committee of Adjustment webpage.

CF-23-50 - Corporate and Finance Services Committee Outstanding Items List Status Report - Second Quarter 2023 (All Wards)

This item has attachments. 
1.REPORT_CF-23-50.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That Report CF-23-50, dated May 31, 2023 being the Corporate and Finance Services Committee’s Outstanding Items List Status Report for the second quarter of 2023 be received for information.

Public Discussion Agenda

 

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
No Item Selected