Oshawa City Council - Special Meeting

Minutes

Thursday, January 19, 2023 at 9:30 A.m. - 10:30 A.m.

Council Chamber

Present:

• Mayor Carter
• Councillor Chapman
• Councillor Giberson
• Councillor Gray
• Councillor Kerr
• Councillor Lee
• Councillor Marimpietri
• Councillor Marks
• Councillor Neal
• Councillor Nicholson

Absent:

• Councillor McConkey

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Purpose

Mayor Carter advised that the purpose of this meeting is to continue the 2023 Budget Deliberations.

Additional Agenda Items

• Moved by Councillor Marimpietri
  Seconded by Councillor Marks

  The 2023 City Budget Engagement Part 2 Report be added to the tab ‘Supplemental Information’ in the Operating Budget Binder and received for information, that additional correspondence from residents concerning the financial support for the Canadian Automotive Museum be added to Correspondence CNCL-23-14 and that Item CNCL-23-20 concerning the Greater Oshawa Chamber of Commerce Student Orientation Event be added to Section Items Referred to the Budget for the Council meeting agenda of January 19, 2023.

  Motion Carried

Declarations of Pecuniary Interest

Councillor Chapman - Declarations of Pecuniary Interest

Councillor Chapman made a declaration of interest concerning Item CNCL-23-14 (Various Residents Submitting Comments in Support of Finance Assistance for the Canadian Automotive Museum) as he is a Member of the Ontario Regiment Tank Museum and Honorary Colonel of the Ontario Regiment and did not take part in voting or discussion on that item.

Councillor Chapman - Declarations of Pecuniary Interest

Councillor Chapman made a declaration of interest  concerning Item CNCL-23-16 (Canadian Automotive Museum) as he is a Member of the Ontario Regiment Tank Museum and Honorary Colonel of the Ontario Regiment and did not take part in voting or discussion on that item.

Councillor Neal - Declarations of Pecuniary Interest

Councillor Neal made a declaration of interest concerning the External Agency tab regarding the funding request for the OSCC55+ as he sits on the Board of Directors and did not take part in voting or discussion on that item.

Councillor Kerr - Declaration of Pecuniary Interest

Councillor Kerr made a declaration of interest concerning Corporate Expenditures (Item 116 - Grants) as he is a member of the Oshawa Sports Hall of Fame Board of Governors and Mayor's appointee but not an elected representative of the Council and did not take part in voting or discussion on that item.

Delegations

• Moved by Councillor Chapman
  Seconded by Councillor Giberson

  That the delegation of Peter Dyson, President, Oshawa Professional Firefighters Association, IAFF Local 465 be heard. 

  Motion Carried

  Peter Dyson, President, Oshawa Professional Firefighters Association, IAFF Local 465, addressed City Council concerning the Oshawa Fire Services Operating Budget.

  
  
• Moved by Councillor Giberson
  Seconded by Councillor Neal

  That the delegation's time be extended by an additional two minutes.

  Motion Carried

  Peter Dyson continued to address City Council concerning the Oshawa Fire Services Operating Budget.

  Members of Council questioned Peter Dyson.

  
  

Correspondence

CNCL-23-14 - Various Residents Submitting Comments in Support of Financial Assistance for the Canadian Automotive Museum (Ward 4)

• Councillor Chapman declared a conflict on this item. ((Councillor Chapman made a declaration of interest concerning Item CNCL-23-14 as he is a member of the Ontario Regiment Tank Museum and Hononary Colonel of the Ontario Regiment))

• Moved by Councillor Marimpietri
  Seconded by Councillor Marks

  That CNCL-23-14 from various residents submitting comments in support of financial assistance for the Canadian Automotive Museum be referred to CNCL-23-16.

  Motion Carried

Capital Budget

• Moved by Councillor Chapman
  Seconded by Councillor Giberson

  That Council move into Committee of the Whole.

  Motion Carried

Projects Deferred January 13, 2023

Project 74-0089 - Neighbourhood Traffic Management Projects

• The vote to approve Project 74-0090 - Neighbourhood Traffic Management Projects.

  Motion Carried

Project 75-0145 - Ritson Rd N Sidewalk Infill

• The vote to approve Project 75-0145 - Ritson Road North Sidewalk Infill

  Motion Carried

CNCL-23-15 - 2023 Deferred Capital Projects (All Wards)

The motion to defer the selected 2023 Capital Projects to 2024 was now before Council.

A request was made to vote on each Project separately.

Project 50-0020 - ATMP Trail Link 14 - Windfields Part II Plan

• The vote to defer Project 50-0020 - ATMP Trail Link 14 - Windfields Part II Plan to 2024.

  Affirmative (6)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marks, and Councillor Neal
  Negative (4)	Councillor Giberson, Councillor Marimpietri, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (6 to 4)

Project 50-0046 - Parks Development Site Investigations

• The vote to defer Project 50-0046 - Parks Development Site Investigations to 2024.

  Affirmative (3)	Councillor Chapman, Councillor Giberson, and Councillor Marks
  Negative (7)	Mayor Carter, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (3 to 7)

Project 51-0020 - Raglan Park Redevelopment

• The vote to defer Project 51-0020 - Raglan Park Redevelopment to 2024.

  Affirmative (6)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor Lee
  Negative (4)	Councillor Gray, Councillor Marks, Councillor Neal, and Councillor Nicholson
  Absent (1)	Councillor McConkey

  Motion Carried (6 to 4)

Project 51-0097 - Crimson Court Park Redevelopment

• The vote to defer Project 51-0097 - Crimson Court Redevelopment to 2024.

  Affirmative (7)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Marimpietri, Councillor Marks, and Councillor Lee
  Negative (3)	Councillor Kerr, Councillor Neal, and Councillor Nicholson
  Absent (1)	Councillor McConkey

  Motion Carried (7 to 3)

Project 51-0119 - Conant Park Redevelopment

• The vote to defer Project 51-0019 - Conant Park Redevelopment to 2024.

  Affirmative (3)	Councillor Chapman, Councillor Kerr, and Councillor Marimpietri
  Negative (7)	Mayor Carter, Councillor Giberson, Councillor Gray, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (3 to 7)

Project 51-0120 - Parks Redevelopment Fund

• The vote to defer Project 51-0120 - Parks Redevelopment Fund to 2024.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)

Project 51-0121 - Sunnyside Park Redevelopment

• The vote to defer Project 51-0121 - Sunnyside Park Redevelopment to 2024.

  Affirmative (5)	Mayor Carter, Councillor Chapman, Councillor Marimpietri, Councillor Marks, and Councillor Lee
  Negative (5)	Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Neal, and Councillor Nicholson
  Absent (1)	Councillor McConkey

  Motion Lost (5 to 5)

Project 51-0130 - Pumphouse Marsh Viewing Deck

• The vote to defer Project 51-0130 - Pumphouse Marsh Viewing Deck to 2024.

  Affirmative (2)	Councillor Chapman, and Councillor Marks
  Negative (8)	Mayor Carter, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (2 to 8)

Project 51-0132 - Lakeview Park Pathway Replacement

• The vote to defer Project 51-0132 - Lakeview Park Pathway Replacement to 2024.

  Affirmative (1)	Councillor Chapman
  Negative (9)	Mayor Carter, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (1 to 9)

Project - 51-0134 - Easton Park Redevelopment

• The vote to defer Project 51-0134 - Easton Park Redevelopment to 2024.

  Affirmative (2)	Councillor Giberson, and Councillor Kerr
  Negative (8)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (2 to 8)

Project 51-0135 Kinsmen Stadium Redevelopment

• The vote to defer Project 51-0135 - Kinsmen Stadium Redevelopment to 2024.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)

Project 51-0136 Baker Park - Splash Pad

• The vote to defer Project 51-0136 - Baker Park - Splash Pad to 2024.

  Negative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (0 to 10)

Project 51-0138 Greenbriar Park Redevelopment

• The vote to defer Project 51-0138 - Greenbriar Park Redevelopment to 2024.

  Affirmative (2)	Councillor Giberson, and Councillor Kerr
  Negative (8)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (2 to 8)

Project 51-0142 Elena Park Redevelopment

• The vote to defer Project 51-0142 - Elena Park Redevelopment to 2024.

  Affirmative (1)	Councillor Giberson
  Negative (9)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (1 to 9)

Project 53-0004 - Stone Street Park Shore Protection

• The vote to defer Project 53-0004 - Stone Street Shore Protection.

  Negative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (0 to 10)

Table 3 - Deferred Other Capital Projects (CNCL-23-15)

• The vote to defer all items listed in Table 3 of Report CNCL-23-15 to 2024.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)
• Moved by Councillor Marks

  That the meeting recess.

  Motion Carried

  The meeting recessed at 11:16 a.m. and reconvened at 11:36 a.m. with all members of Council in attendance except Councillor McConkey.

  
  
• Moved by Councillor Nicholson

  That the projects not deferred from 2023 to 2024 be included n the 2023 Capital Budget and that staff prepare costs estimates for both design and construction and report on a financing Strategy to fund these projects to the appropriate Standing Committee.

  Motion Carried
• Moved by Councillor Nicholson

  That two additional project managers for Parks be added to the operational budget effective April 1, 2023.

  Motion Carried

Operating Budget

• Moved by Councillor Giberson
  Seconded by Councillor Marks

  That the 2023 Operating Budget be approved as presented, except for the following  Programs:

  Community and Operations Services

  232 - Municipal Parking

  246 - Waste Collection and Environmental Programs

  309 - Facilities Maintenance - Parks

  Safety and Facilities Services 

  086 - Corporate Security

  393 - Fire Services - Fire Fighting

  Corporate Revenue

  807 - Penalties and Interest on Tax

  808 - Interest on Investments

  809 - Other Revenue

  Corporate Expenditures

  100 - Corporate Expenditures

  102 - Consulting and Audit Fees

  104 - City Memberships

  105 - Financial Charges

  107 - Taxes Written Off

  108 - Contingency

  109 - Allowances

  110 - Contributions to Reserves

  111 - Corporate Benefits

  113 - Workers Compensation

  114 - Insurance

  116 - Grants

  External Agencies

  Oshawa Senior Citizens Centre

  Items for Council Review

  PA-23-24 - Community Satisfaction survey

  PA-23-29 - Mobile Platform Stage

  PA-23-43 - Customer Satisfaction Strategy

  PA-23-19 - Wide Area Mower - Class 44

  PA-23-20 - Dedicated Downtown Security

  PA-23-21 - Construction Inspection Vehicle - Class 08

  PA-23-05 - Side Loader Garbage Packer - Class 19

  PA-23-06 - Garbage Packers (2) - Class 19

  PA-23-10 - Van - Class 07

  PA-23-13 - Fire Training vehicle with Retrofitting

  PA-23-22 - Zero Turn Mowers (2) - Class 85

  PA-23-26 - Vehicle - Electric

  PA-23-27 - Vehicle - Electric

  PA-23-35 - 3/4 Ton Pick-up - Class 05 plus 25 Radar Boards

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)

2023 Operating Budget

Community and Operations Services - Program 232 - Municipal Parking

• The motion to approve Program 232 Municipal Parking was now before Council.

  Moved by Councillor Giberson

  That the Operating Revenue line be increased by $200,000 for a total of $1,916,500.

  Motion
• Amendment:
  Moved by Councillor Neal

  That the motion be amended such that the Operating revenue line  be increased by $100,000 for a total of $1,816,500.

  Affirmative (5)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marimpietri, and Councillor Neal
  Negative (5)	Councillor Giberson, Councillor Kerr, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (5 to 5)
• The vote to approve the amendment to increase the Operating Revenue line by $200,000.

  Affirmative (7)	Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Negative (3)	Mayor Carter, Councillor Chapman, and Councillor Gray
  Absent (1)	Councillor McConkey

  Motion Carried (7 to 3)
• The vote to approve Program 232 - Municipal Parking, as amended.

  Motion Carried

Community and Operations Services - Program 246 - Waste Collection and Environmental Programs

The motion to approve Program 246 - Waste Collections nd Environmental programs was now before Council.

• Moved by Councillor Neal

  That the garbage collection be picked up weekly through the months of June, July and August.

  Motion

  The Mayor ruled the amendment Out of Order.

  
  
• The vote to approve Program 246 - Waste Collection and Environmental Programs.

  Motion Carried

Community & Operations Services - Program 309 - Facilities Maintenance - Parks

The motion to approve Program 309 - Facilities Maintenance - Parks was now before Council.

• Moved by Councillor Giberson

  That Program 309 be increased by $42,200 to maintain 2023 funding for Friends of the Second Marsh and the provision for in-kind office space be continued in 2023, pending ongoing discussion around service levels.

  Motion

  Ruled out of order by the Mayor as Council has an existing decision on funding for the Friends of the Second Marsh.

  
  

• Councillor Giberson challenged the Chair.

  The vote to uphold the Chair's ruling.

  Affirmative (5)	Mayor Carter, Councillor Chapman, Councillor Marimpietri, Councillor Marks, and Councillor Nicholson
  Negative (5)	Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Neal, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (5 to 5)

• The motion to amend Program 309 to provide funding and in-kind office space for the Friends of Second Marsh was now before Council.

  Moved by Councillor Nicholson

  That the amendment be further amended to add the word 'interim' before the words '2023 funding'.

  Affirmative (9)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Negative (1)	Mayor Carter
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• Amendment:
  Moved by Councillor Chapman

  That the amendment be further amended to replace the words 'ongoing discussion around service levels' with the words 'execution of a Service Agreement'.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)
• The vote to approve Program 309 - Facilities - Maintenance - Parks, as amended.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)
• Moved by Councillor Marimpietri

  That the meeting recess.

  Motion Carried

  The meeting recessed at 1:18 p.m. and reconvened at 2:27 p.m. with all Members of Council in attendance, except Councillor McConkey.

  
  

Safety and Facilities Services - Program 086 - Corporate Security

• The vote to approve Program 086 - Corporate Security.

  Affirmative (8)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, and Councillor Lee
  Negative (2)	Councillor Gray, and Councillor Nicholson
  Absent (1)	Councillor McConkey

  Motion Carried (8 to 2)

Safety and Facilities - Program 393 - Fire Services - Fire Fighting

The motion to approve Program 393 - Fire Services - Fire fighting was now before Council.

• Moved by Councillor Lee

  That Program 393 be amended to include an additional 15 fire fighters to properly staff the new vehicle.

  Motion
• Amendment:
  Moved by Councillor Kerr

  That the motion be amended to add:

  'And, that a special 2023 tax levy only be added to the deemed 2023 levy to cover the cost of the 15 additional fire fighters to staff the new Rapid Response Vehicle'.

  Affirmative (2)	Councillor Kerr, and Councillor Marimpietri
  Negative (8)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (2 to 8)
• Amendment:
  Moved by Councillor Chapman

  That the amendment be further amended to remove the words 'to properly staff the new vehicle'.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)
• The vote to adopt the amendment to add 15 fire fighters, as amended.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Gray
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• The vote to approve Program 393 - Fire Services - Fire Fighting, as amended.

  Motion Carried

Corporate Revenue - Program 807 - Penalties and Interest on Tax

• The vote to approve Program 807 - Penalties and Interest on Tax.

  Motion Carried

Corporate Revenue - Program 808 - Interest on Investments

• The vote to approve Program 808 - Interest on Investments.

  Motion Carried

Corporate Revenue - Program 809 - Other Revenue

• The vote to approve Program 809 - Other Revenue.

  Motion Carried

Corporate Expenditures - Program 100 - Corporate Expenditures

• The vote to approve Program 100 - Corporate Expenditures.

  Motion Carried

Corporate Expenditures - Program 102 - Consulting and Audit Fees

• The vote to approve Program 102 - Consulting and Audit Fees.

  Motion Carried

Corporate Expenditures - Program 104 - City Memberships

• The vote to approve Program 104 - City Memberships.

  Motion Carried

Corporate Expenditures - Program 105 - Financial Charges

• The vote to approve Program 105 - Financial Charges.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)

Corporate Expenditures - Program 107 - Taxes Written Off

The motion to approve Program 107 - Taxes Written Off was now before Council.

• Moved by Councillor Nicholson

  That the Contributions to Reserves line be increased by $200,000 for a total of $600,000.

  Motion Carried
• The vote to approve Program 107 - Taxes Written Off, as amended.

  Motion Carried

Corporate Expenditures - Program 108 - Contingency

• The vote to approve Program - 108 - Contingency.

  Motion Carried

Corporate Expenditures - Program 109 - Allowances

• The vote to approve Program - 109 -  Allowances.

  Motion Carried

Corporate Expenditures - Program 110 - Contributions to Reserves

The motion to approve Program 110 - Contributions to Reserves was now before Council.

• Moved by Councillor Giberson

  That Program 110 - Contribution to Reserves be deferred until after CNCL-23-04 - Requests for Staff Positions.

  Motion Carried

Corporate Expenditures - Program 111 - Corporate Benefits

• The vote to approve Program - 111 - Corporate Benefits.

  Motion Carried

Corporate Expenditures - Program 113 - Workers Compensation

• The vote to approve Program 113 - Workers Compensation.

  Motion Carried

Corporate Expenditures - Program 114 - Insurance

• The vote to approve Program - 114 - Insurance.

  Motion Carried

Corporate Expenditures - Program 116 - Grants

• Councillor Kerr declared a conflict on this item. (Councillor Kerr declared a conflict on this item. (Councillor Kerr made a declaration of interest concerning Program 116 - Grants as he is an unpaid volunteer and private citizen organizer for the Troubadour Concert Series and is a Board of Governors member of the Oshawa Sports Hall of Fame and did not take part in voting or discussion on that item).)

• The vote to approve Program - 116 - Grants.

  Motion Carried

  Mayor Carter temporarily left the meeting, Councillor Chapman assumed the Chair.

   

  
  

External Agencies - Oshawa Senior Citizens Centre

• Councillor Neal declared a conflict on this item. ((Councillor Neal made a declaration of interest concerning External Agencies Tab - Oshawa Senior Citizens Centre as he sits on the Board of Directors and did not take part in voting or discussion on that item).)

• The vote to approve the external agency budget for the OSCC55+.

  Affirmative (8)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Conflict (1)	Councillor Neal
  Absent (2)	Mayor Carter, and Councillor McConkey

  Motion Carried (8 to 0)

Items for Council Review - PA-23-234 - Community Satisfaction Survey

• Moved by Councillor Giberson

  That Item PA-23-24 - Community Satisfaction Survey be received for information.

  Motion Carried

Items for Council Review - PA-23-29 - Mobile Platform Stage

• That Item PA-23-29 being the Mobile Platform Stage be deferred to the 2024 Budget.

  Negative (9)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (2)	Mayor Carter, and Councillor McConkey

  Motion Lost (0 to 9)
• Moved by Councillor Marimpietri

  The  Item PA-23-29 - Mobile Platform Stage be approved added to the budget.

  Motion Carried

Items for Council Review - PA-23-43 - Customer Service Strategy

• Moved by Councillor Nicholson

  That Item PA-23-43 - Customer Service Strategy be received for information.

  Affirmative (1)	Councillor Nicholson
  Negative (8)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, and Councillor Lee
  Absent (2)	Mayor Carter, and Councillor McConkey

  Motion Lost (1 to 8)
• Moved by Councillor Marimpietri

  That Item PA-23-43 - Customer Service Strategy be approved and added to the budget.

  Motion Carried

Items for Council Review - PA-23-19 - Wide Area Mower - Class 44

• Moved by Councillor Nicholson

  That Item PA-23-21 – Construction Inspection Vehicle – Class 08 be approved and added to the budget.

  Motion Carried

Items for Council Review - PA-23-20 - Dedicated Downtown Security Patrols

Mayor Carter reentered the meeting at 4:24 p.m.

• Moved by Councillor Nicholson

  That Item PA-23-20 - Dedicated Downtown Security Patrols be received for information.

  Affirmative (1)	Councillor Nicholson
  Negative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (1 to 9)
• Moved by Councillor Marks

  That Item PA-23-20 - Dedicated Downtown Security Patrols be approved and added to the budget.

  Affirmative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Carried (10 to 0)

Items for Council Review - PA-23-21 - Construction Inspection Vehicle - Class 08

• That Item PA-23-21 - Construction Inspection Vehicle - Class 08 be approved and added to the budget.

  Motion Carried
• Moved by Councillor Nicholson

  That the remaining Items for Council Review be referred to Report CNCL-23-04 as they relate to the requests for staff positions.

  Motion Carried
• Moved by Councillor Marks

  That the meeting recess.

  Motion Carried

  The meeting recessed at 4:48 p.m. and reconvened at 5:30 p.m. with all members of Council  in attendance except Councillors Gray and McConkey.

  Mayor Carter resumed the Chair.

  
  

Operating Budget Binder Tab - Items for Council Review

Councillor Gray reentered the meeting at 5:41 p.m.

CNCL-23-04 - 2023 Requests for Staff Positions (All Wards)

• Moved by Councillor Chapman

  Whereas CNCL-23-04 dated January 4, 2023, being a memorandum from the Chief Administrative Officer provided Council with a full list of staff positions including 27 full time, 9 temporary full time and 2 student positions for consideration in the 2023 Budget; and,

  Whereas the positions are required to be able to effectively address matters such as workload capacity, health and safety priorities, provincial legislation, federal regulations, maintenance of service levels, Council priorities and the City’s 100th Anniversary Celebrations;

  Therefore be it resolved that Council approve all positions as set out in Section 3.0 of Item CNCL-23-04.

  Motion
• Amendment:
  Moved by Councillor Giberson

  That the motion concerning Report CNCL-23-04 be amended to add:

  That the 2023 staff positions requested be amended to start February 17, 2023 at an amount of $2,226,634, while allowing for senior management to continue to use discretion on balancing actual start dates throughout 2023 with some consideration to existing calendar hiring plans; and,

  That a draw of $600,000 be made from the Tax Rate Stabilization Reserve and a draw of $200,000 be made from the Remuneration Reserve against the staff increased costs and that any unused funds from the staffing cost allocation be returned to the same reserves at Finance staff's discretion.

  Motion

  A request was made to divide the motion and vote on each part separately.

  
  
• The vote on Part 1 of the amendment concerning a start date of February 17, 2023 for the 2023 staff positions at an amount of $2,226,634.

  Affirmative (5)	Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Neal, and Councillor Lee
  Negative (5)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marks, and Councillor Nicholson
  Absent (1)	Councillor McConkey

  Motion Lost (5 to 5)
• The vote on Part 2 of the amendment to draw $600,000 from the Tax Rate Stabilization Reserve and draw $200,000 from the Remuneration Reserve.

  Affirmative (4)	Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor Lee
  Negative (6)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marks, Councillor Neal, and Councillor Nicholson
  Absent (1)	Councillor McConkey

  Motion Lost (4 to 6)
• Moved by Councillor Marks

  That the motion be amended to include one additional staff to Operations Services, designated to monitor hill recreation as part of park patrols staff and this be funded from the appropriate source.

  Motion
• Amendment:
  Moved by Councillor Nicholson

  That the motion be amended to add the words 'with a July 1, 2023 start date' after the word 'source'.

  Motion Carried
• Amendment:
  Moved by Councillor Chapman

  That the motion be further amended to remove the words "to monitor hill recreation"

  Motion Carried
• The vote to adopt the amendment concerning the inclusion of one additional staff to Operations Services, as amended.

  Motion Carried
• Moved by Councillor Giberson

  That the Cultural Development Coordinator (Temporary Full time) and the Events Coordinator (Temporary Full time) be made permanent at an increased cost of $8,700 each.

  Motion
• Amendment:
  Moved by Councillor Chapman

  That the motion be amended to add 'that the funding be drawn from the 100th Anniversary Fund'.

  Motion Carried
• The vote on the amendment concerning Culture Development Coordinator (Temporary Full time) and the Events Coordinator (Temporary Full time) being made permanent, as amended.

  Motion Carried
• Moved by Councillor Nicholson

  That the two project managers listed in CNCL-23-04 be hired effective April 1, 2023 at an additional cost of $80,000.

  Affirmative (4)	Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor Nicholson
  Negative (6)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marks, Councillor Neal, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (4 to 6)
• The vote to approve Report CNCL-23-04 concerning 2023 Requests for Staff Positions, as amended.

  Affirmative (8)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (2)	Councillor Gray, and Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Carried (8 to 2)

Project 110 - Contributions to Reserves

The motion to approve Program 110 - Contributions to Reserves was now before Council.

• Moved by Councillor Giberson

  That the transfer into reserves be reduced by $2.5 million.

  Motion
• Amendment:
  Moved by Councillor Kerr

  That Program 110 be deferred to the end of the meeting.

  Motion Carried

  Mayor Carter temporarily left the meeting, Councillor Chapman assumed the Chair.

   

  
  

CNCL-23-05 - Deferral of Funding of a Heritage Conservation District Study for the Community of Columbus to the 2024 Operating Budget (Ward 1)

• Moved by Councillor Marimpietri

  That based on CNCL-23-05, funding for a Heritage Conservation District Study for the Community of Columbus be deferred until the completion of the Columbus Part II Planning Process, inclusive of any of the related appeals.

  Affirmative (8)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (2)	Mayor Carter, and Councillor McConkey

  Motion Carried (8 to 1)

CNCL-23-09 - Use of Campus Ice Centre Rinks by City of Oshawa (Ward 2)

• Moved by Councillor Marimpietri

  That the request for financial support from Ontario Tech University for capital project repairs at the Campus Ice Centre as outlined in Item CNCL-23-09 be deferred until after the new agreement is executed with funding deferred to the 2024 Budget.

  Affirmative (8)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (2)	Mayor Carter, and Councillor McConkey

  Motion Carried (8 to 1)

Items Referred to the Budget

Mayor Carter reentered the meeting and resumed the Chair.

CNCL-22-23 - Darlin Boncheck Submitting Correspondence concerning Oshawa Fire Services (All Wards)

• Moved by Councillor Nicholson

  That correspondence Item CNCL-22-23 submitted by Darlin Boncheck concerning Oshawa Fire Service be received for information.

  Motion Carried

CNCL-23-16 - Canadian Automotive Museum (Formerly Part 5 of FIN-22-41) (Ward 4)

• Councillor Chapman declared a conflict on this item. ((Councillor Chapman made a declaration of interest concerning Item CNCL-23-16 as he is member of the Ontario Regiment Tank Museum and Honorary Colonel of the Ontario Regiment).)

• Moved by Councillor Nicholson

  That the City contribute an annual capital contribution of $0.25 per capital to the Canadian Automotive Museum beginning in 2023.

  Motion
• Amendment:
  Moved by Councillor Giberson

  That the motion be amended to add the following:

  That the amount of $15,000 be provided as a 2023 grant to be used towards business strategic development at Canadian Automotive Museum, and that the use of the grant in accordance with this motion be executed to the satisfaction of the Commissioner, Corporate and Finance Services.

  Affirmative (7)	Mayor Carter, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, and Councillor Lee
  Negative (2)	Councillor Gray, and Councillor Nicholson
  Conflict (1)	Councillor Chapman
  Absent (1)	Councillor McConkey

  Motion Carried (7 to 2)
• Moved by Councillor Giberson

  That the amendment be further amended to add the words 'and that the grant be recoverable in the event that the organization sells the property or relocates out of Oshawa within a 5 year time horizon with the refundable amount dropping in 25% increments per year' after the words 'beginning in 2023'.

  Affirmative (6)	Mayor Carter, Councillor Giberson, Councillor Kerr, Councillor Marks, Councillor Neal, and Councillor Lee
  Negative (3)	Councillor Gray, Councillor Marimpietri, and Councillor Nicholson
  Conflict (1)	Councillor Chapman
  Absent (1)	Councillor McConkey

  Motion Carried (6 to 3)
• Amendment:
  Moved by Councillor Kerr

  That the amendment be further amended to remove the words 'with refundable amount dropping in 25% increments per year'.

  Motion Carried

• A request was made to vote on each part separately.

  The vote on Part 1 of the amendment concerning the annual capital contribution of $.025 per capita, as amended.

  Affirmative (6)	Mayor Carter, Councillor Giberson, Councillor Kerr, Councillor Marks, Councillor Neal, and Councillor Lee
  Negative (3)	Councillor Gray, Councillor Marimpietri, and Councillor Nicholson
  Conflict (1)	Councillor Chapman
  Absent (1)	Councillor McConkey

  Motion Carried (6 to 3)
• The vote on Part 2 concerning the $15,000 used towards business strategic development.

  Affirmative (9)	Mayor Carter, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Conflict (1)	Councillor Chapman
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 0)

CNCL-23-17 - Oshawa Tourism Financial Sponsorship and Waiving of Fees Request (All Wards)

• Moved by Councillor Giberson

  That based on Correspondence CF-22-69 from the Oshawa Tourism and Greater Oshawa Chamber of Commerce requesting financial sponsorship and waiving of fees to facilitate an Oshawa-based music festival, Council approve $60,000 of financial sponsorship and waiving of fees.

  Motion Carried

CNCL-23-18 -  Flexible Bollards (Formerly Notice of Motion from December 12, 2022) (All Wards)

• Moved by Councillor Chapman

  That in accordance with Item CNCL-23-18 concerning in-road flexible bollards, a 2023 budget amount of $50,000 be allocated to implement the process allowing both Ward Councillors to submit a request in writing to install bollards on a local or collector road to the Commissioner of Community and Operations Services for review.

  Motion Carried

CNCL-23-20 - Greater Oshawa Chamber of Commerce Student Orientation Event Debrief (All Wards)

• Moved by Councillor Giberson

  That the request from the Greater Oshawa Chamber of Commerce that an ongoing investment of $25,000 to support the continuation of the Post-Secondary Student Orientation Event be approved.

  Motion Carried

Other Items

• Moved by Councillor Chapman

  That the $1.666 million required to fund capital associated to the new staff hires be funded through an inter-fund note with payments to start in 2025.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Gray
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• Moved by Councillor Nicholson

  That the meeting of January 20, 2023 commence at  1:00 p.m.

  Affirmative (5)	Councillor Gray, Councillor Kerr, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (5)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Marimpietri, and Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Lost (5 to 5)

Program 110 - Contribution to Capital

• A motion to approve Program 110 - Contribution to Reserves was now before Council with the following amendment:

  "That the transfer into reserves be reduced by $2.5 million."

  Motion
• Amendment:
  Moved by Councillor Giberson

  That the amount be amended to $400,000 and that $300,000 be drawn from the Tax Rate Stabilization Reserve and $100,000 be drawn from the Remuneration Reserve.

  Affirmative (4)	Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor Neal
  Negative (6)	Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (4 to 6)
• The vote on the amendment to reduce the transfer into reserves.

  Negative (10)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Absent (1)	Councillor McConkey

  Motion Lost (0 to 10)
• The vote to approve Program 110 - Contributions to Reserves as presented.

  Affirmative (9)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Negative (1)	Mayor Carter
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• Moved by Councillor Nicholson

  That the City add $800,000 to the interfund loan previously approved with repayment starting in 2025.

  Affirmative (9)	Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
  Negative (1)	Mayor Carter
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• Moved by Councillor Chapman

  That Council rise from Committee of the Whole.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• Moved by Councillor Giberson
  Seconded by Councillor Kerr

  That Council ratify the actions taken in Committee of the Whole.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)
• Moved by Councillor Giberson
  Seconded by Councillor Lee

  That the 2023 Capital and Operating Budget be approved, as amended.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)

Confirming By-law

• Moved by Councillor Chapman
  Seconded by Councillor Giberson

  That the Confirming By-law be passed.

  Affirmative (9)	Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
  Negative (1)	Councillor Neal
  Absent (1)	Councillor McConkey

  Motion Carried (9 to 1)

Adjournment

• Moved by Councillor Chapman
  Seconded by Councillor Giberson

  That the meeting adjourn at 8:19 p.m.

  Motion Carried