Community and Operations Services

Committee Minutes

Monday, March 18, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chamber

Present:

• Councillor Gray
• Councillor Lee
• Councillor Chapman
• Councillor Neal
• Councillor Nicholson

Also Present:

• Councillor Kerr
• Councillor McConkey
• P. Aguilera, Council-Committee Coordinator
• J. Lane, Council-Committee Coordinator
• L. Davis, Manager, Legislative Services/Deputy City Clerk
• J. Naumovski, Director, Recreation Services
• K. Christopher, Council-Committee Coordinator
• K. Alexander, Commissioner, Community and Operations Department
• M. Saulnier, Director, Operations
• S. Gray-McQuat, Manager, Centralized Recreation Services
• M. Sluggett, Manager, Traffic, Streetlighting and Parking
• B. Mullen, Director, Community Support Services

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Public Meeting

Councillor Gray called the meeting to order and stated that all members of the Committee were participating from the Chamber. Also present were Councillors Kerr and McConkey participating from the Chamber.

Land Acknowledgment

The City of Oshawa is situated on lands within the traditional and treaty territory of the Michi Saagiig and Chippewa Anishinaabeg and the signatories of the Williams Treaties, which include the Mississaugas of Scugog Island, Curve Lake, Hiawatha and Alderville First Nations, and the Chippewas of Georgina Island, Rama and Beausoleil First Nations. We are grateful for the Anishinaabeg who have cared for the land and waters within this territory since time immemorial.

We recognize that Oshawa is steeped in rich Indigenous history and is now present day home to many First Nations, Inuit and Métis people. We express gratitude for this diverse group of Indigenous Peoples who continue to care for the land and shape and strengthen our community.

As a municipality, we are committed to understanding the truth of our shared history, acknowledging our role in addressing the negative impacts that colonization continues to have on Indigenous Peoples, developing reciprocal relationships, and taking meaningful action toward reconciliation.

We are all Treaty people.

Additional Agenda Items

None

Declarations of Pecuniary Interest

Councillor Neal - CO-24-14 - Selection of the 2024 Oshawa Community Legend Award Recipient (All Wards)

Councillor Neal made a declaration of interest concerning CO-24-14 regarding the Selection of the 2024 Oshawa Community Legend Award Recipient as he sits on the Board of Directors for the Oshawa Community Centres 55+ (OSCC55+) and did not participate in any discussion or voting on the matter.

Presentations

None

Delegations

• Moved by Councillor Lee

  That the delegation of Jayson DesLauriers be heard.

  Motion Carried

Kinsmen Civic Memorial Stadium

Jayson DesLauriers addressed the Community and Operations Services Committee concerning correspondence Item CO-24-17 regarding an agreement at the Kinsmen Civic Memorial Stadium.

• Moved by Councillor Neal

  That the delegation's time be extended by two minutes.

  Motion Carried

  Jayson DesLaruiers continued to address the Community and Operations Services Committee.

  Members of the Committee questioned Jayson Deslauriers.

  
  

Referrals from Council

None

Reports from Advisory Committees

CO-24-12 - Volt Hockey Recreation Program (Previously OAAC-24-07) (All Wards)

• That the Community and Operations Services Committee recommend to City Council:

  Moved by Councillor Chapman

  That the City investigate starting a recreation program for Volt Hockey, a newly adopted sport for the disability community, played on a city gym or court using specially designed hockey sport chairs, played as a three vs. three game with chairs that are battery operated and controlled with a joystick.
• Moved by Councillor Chapman

  That Report CO-24-12 (Previously OAAC-24-07) concerning the Volt Hockey Recreation Program be referred to staff to investigate.

  Motion Carried

Items Requiring Direction

CO-24-17 - Jayson Deslauriers submitting correspondence to make a delegation regarding an agreement at Kinsmen Civic Memorial Stadium Agreement (Ward 4)

• Moved by Councillor Nicholson

  That the Community and Operations Services Committee recommend to City Council:

  That Correspondence CO-24-17 from Jayson Deslauriers, Baseball Oshawa requesting to renew the previous agreement or create a new agreement between the City of Oshawa and Oshawa Legion Minor Baseball for Kinsmen Civic Memorial Stadium be referred to staff for a report back to Council.

  Motion Carried

Public Consent Agenda

• Moved by Councillor Lee

  That all items listed under the heading of Public Consent Agenda for the March 18, 2024, meeting be adopted as recommended except for Report CO-24-14 and CO-24-15.

  Motion Carried

Correspondence with recommendations

None

Staff Reports/Motions with recommendations

CO-24-13 - Installing Solar Lights on Conlin Road East to Accommodate Safer Bus Stops (Ward 1)

• Whereas at its meeting of January 29, 2024 Council adopted the following recommendation contained in CNCL-24-08 concerning the installation of solar lights on Conlin Road East to accommodate safer bus stops:

  “Whereas the road, traffic and pedestrian conditions on Conlin Road East have been growing increasingly problematic; and,
  Whereas both Oshawa and Region staff are working on the design and funding for the infrastructure needed to complete the urban landscape along Conlin Road East; and,

  Whereas the lack of safe accessible bus stops, lighting, turn lanes, and a four lane road necessary to accommodate the heavy traffic, combined present serious safety issues; and,

  Now therefore staff investigate the feasibility of installing solar lights (similar to the one installed at Winchester Road East and Given Road in Oshawa) in conjunction with Durham Region Transit and the Region of Durham on Conlin Road East to accommodate safer bus stops”; and,

  Whereas off-grid solar powered streetlights are not necessary along Conlin Road East as there is electric power available for streetlighting from the existing Oshawa Power hydro poles along the road between Ritson Road North and Townline Road North; and,

  Whereas installing streetlighting powered by the existing electrical supply is more cost-efficient and reliable than off-grid solar powered streetlights; and,

  Whereas based on staff-review of all seven (7) existing Durham Region Transit bus stop locations on Conlin Road East between Ritson Road North and Townline Road North, all but one of the existing seven (7) Durham Region Transit bus stop locations has existing streetlighting in the vicinity of the bus stop; and,

  Whereas Durham Region Transit has recently relocated the existing westbound bus stop at Conlin Road East and Verne Bowen Street/Riverton Street closer to the intersection to improve safety; and,

  Whereas in order to assist Durham Region Transit, City staff have replaced the existing streetlights at the intersection of Conlin Road East and Verne Bowen Street/Riverton Street to improve safety and visibility at the recently relocated bus stop on the north side
  of Conlin Road East and the existing bus stop on the south side of Conlin Road East; and,

  Whereas the new westbound bus stop at Conlin Road East and Coppermine Street has no existing streetlighting, and staff have recently investigated installing new streetlighting powered from the existing Oshawa Power electrical supply on the south side of Conlin Road East to improve the safety and visibility of this bus stop; and,

  Whereas City staff received approval from Oshawa Power to install additional streetlighting to their pole on the south side of Conlin Road East at Coppermine Street; and,

  Whereas the City’s streetlighting contractor has completed the installation of additional streetlighting on the Oshawa Power hydro pole on the south side of Conlin Road East at Coppermine Street; and

  Whereas City staff can confirm that, based on post-installation analysis, adequate illumination is now being provided to the new bus stop on north side of Conlin Road East at Coppermine Street from the Oshawa Power hydro pole on the south side of Conlin Road East;

  Therefore, be it resolved that item CO-24-13 concerning the installation of solar lights on Conlin Road East to accommodate safer bus stops be received for information.

CO-24-16 - Community and Operations Services Committee Outstanding Items Status Report - First Quarter 2024 (All Wards)

• That Report CO-24-16 dated March 13, 2024 being the Community and Operations Services Committee Outstanding Item Status Report for the first quarter of 2024 be received for information.

Public Discussion Agenda

Matters Excluded from the Consent Agenda

CO-24-14 - Selection of the 2024 Oshawa Community Legend Award Recipient (All Wards)

• Councillor Neal declared a conflict on this item. (Councillor Neal made a declaration of interest concerning CO-24-14 regarding the Selection of the 2024 Oshawa Community Legend Award Recipient as he sits on the Board of Directors for the Oshawa Community Centres 55+ (OSCC55+) and did not participate in any discussion or voting on the matter.)

• Moved by Councillor Lee

  That pursuant to Report CO-24-14 dated March 13, 2024, concerning the selection of the 2024 Oshawa Community Legend Award recipient:

  1. That Applicant 13 be selected as the 2024 Oshawa Community Legend Award; and,
  2. That the 2024 Oshawa Community Legend Award be presented to the selected recipient at a future meeting of Council.
  Motion Carried

CO-24-15 - Use of Speed Cushions on Rural Roads (Ward 1)

• Moved by Councillor Chapman

  That the Community and Operations Services Committee recommend to City Council:

  1. That pursuant to Report CO-24-15, dated March 13, 2024 and in accordance with the Neighbourhood Traffic Management Guide (N.T.M.G.) and the Institute of Transportation Engineers (I.T.E.), staff consider implementing pavement markings and/or signage where appropriate along Columbus Road West; and,
  2. That staff continue to work with Durham Regional Police Service and request additional speed enforcement along Columbus Road West; and,
  3. That following the Council approved process, staff consider installing Radar Message Boards along Columbus Road West.
• Amendment:
  Moved by Councillor Neal

  That Part 2 be amended to remove the words "consider implementing" and replace them with the words "will implement".

  Motion Carried
• The vote to adopt the recommendation contained in Report CO-24-15, as amended.

Items Introduced by Council Members

CO-24-18 - Early Opening of Oshawa Outdoor Facilities

• Moved by Councillor Chapman

  Whereas the weather patterns for Oshawa have been unseasonably warm and some outdoor facility users have enquired about the ability to book and use outdoor facilities at a date earlier than is the traditionally permitted;

  Therefore be it resolved that:

  1. Staff investigate the potential of advancing the process of granting permits for Oshawa’s outdoor facilities to community users earlier than the traditional date of May 1; and,
  2. In the event that staff ascertain outdoor facilities are able to accommodate earlier activity due to the favorable weather conditions, the Commissioner, Community and Operations Services Department implement an advanced permit option, at their discretion, and forgo the procedural reporting process to Committee; and,
  3. If the Commissioner deems the use of outdoor facilities can be activated on an advanced schedule without negatively impacting facility conditions, Affiliated User Groups as defined in the Sports Field and Outdoor Court Allocation Policy be contacted first and offered the advanced permit option.
  Motion Carried

CO-24-19 - General Fees and Charges By-Law 13-2003, as amended, concerning a change to the definition of a senior from 65+ to 55+

• Moved by Councillor Chapman

  Whereas General Fees and Charges By-law 13-2003, as amended defines a senior as ‘65+ years of age living in or paying property taxes in Oshawa’; and,

  Whereas Oshawa’s Age-Friendly Strategy in partnership with Oshawa Senior Community Centres 55+ (OSCC 55+) is to support independent active living and enable older adults to continue to join in all aspects of community life; and

  Whereas OSCC 55+ memberships are available to persons aged 55 and older; and,

  Whereas all other municipalities in the Region of Durham provide senior discounts for those aged 55 years of age and older;

  Therefore be it resolved that:

  The Community and Operations Services Committee recommend to City Council that General Fees and Charges By-Law 13-2003, as amended be further amended to change the definition of a senior from 65+ years of age to 55+ years of age living in or paying property taxes in Oshawa.

  Affirmative (5)

  Councillor Chapman, Councillor Gray, Councillor Neal, Councillor Nicholson, and Councillor Lee

  Motion Carried (5 to 0)

CO-24-20 - Delpark Park Homes Centre Installation of a Tennis Court 

• Moved by Councillor Neal

  That Staff investigate and report back on the installation of a Tennis Court at the Delpark Homes Centre.

  Motion Carried

Items Pulled from the Information Package

None

Closed Consent Agenda

Closed Correspondence with recommendations

None

Closed Staff Reports/Motions with recommendations

None

Closed Discussion Agenda

Matters Excluded from the Consent Agenda

None

Items Requiring Direction

None

Matters Tabled

Item CO-23-11 - Memorials, Recognizing Unmarked Graves

No items were lifted from the table.

Adjournment

• Moved by Councillor Nicholson

  That the meeting be adjourned at 10:48 a.m.

  Motion Carried