Corporate and Finance Services Committee

Moved byCouncillor McConkey
That the Corporate and Finance Services Committee recommend to City Council:

That pursuant to Report CF-23-37 dated May 3, 2023 concerning the financial position as of March 31, 2023:
1. That the transfer of $2,245,000 of the 2022 Operating Surplus to the Parks and Recreation Infrastructure Reserve be approved; and,
2. That the Parks and Recreation Infrastructure Reserve be utilized to fund the projects identified in Section 6.0, Table 2 of this report; and,
3. That the transfer of $808,230 of the 2022 Operating Surplus to the Conditions Audit Reserve be approved.
Motion Carried
Mayor Carter temporarily left the meeting at 10:03 a.m.

Councillor Kerr left the meeting at 10:04 a.m.

CF-23-38 - 2022 BMA Study Overview (All Wards)

1.REPORT_CF-23-38.pdf

Moved byCouncillor McConkey
That the Corporate and Finance Services Committee recommend to City Council:

That Report CF-23-38 dated May 3, 2023 concerning the 2022 BMA Study Overview be received for information.
Motion Carried
Mayor Carter reentered the meeting at 10:09 a.m.

CF-23-39 - Additional Funding Stevenson Road North Environmental Assessment (Ward 2)

Councillor Marimpietri declared a conflict on this item. (Councillor Marimpietri made a declaration of interest concerning Item CF-23-39 regarding additional funding Stevenson Road North Environmental Assessment as he has family members who own property and reside in the potentially affected area. ;)

Moved byCouncillor McConkey
That the Corporate and Finance Services Committee recommend to City Council:

Whereas, Project 19-73-0456, Northwood Roads Environmental Assessment was approved in the 2019 Capital Budget for $260,000; and,

Whereas, on October 25, 2021, City Council considered CNCL-21-93, Future East-West Type ‘C’ Arterial Road connection located west of Stevenson Road North, between Taunton Road West and Conlin Road West, and directed staff to not undertake an Environmental Assessment for the future east-west Type ‘C’ arterial road; and,

Whereas, Request For Proposal, C2021-121 Consulting Services for Stevenson Road North Environmental Assessment, was issued for Project 19-73-0456, with a reduced scope of work; and,

Whereas, in April 2022, Council considered FIN-22-31, Contract Awards, and awarded a contract to Gannett Fleming Canada ULC for R.F.P. C2021-121 in the amount of $256,073, excluding H.S.T. and the project budget was also increased by an additional $12,791, excluding H.S.T. for costs associated with undertaking public consultations; and,

Whereas, Project 19-73-0456, has a revised budget of $272,791, inclusive of H.S.T; and,

Whereas, Region of Durham staff have requested that an assessment of transportation, natural environment, and land-use and development constraints be undertaken for the future east-west midblock Type ‘C’ arterial road in order to justify its deletion from the Oshawa Official Plan; and,

Whereas, the additional assessments requested by Region of Durham staff is outside the scope of work for Project 19-73-0456; and,

Whereas, the further assessments will cost $33,300, inclusive of H.S.T.; and,

Whereas, the Cultural Heritage assessment identified six (6) properties along Stevenson Road North as having potential Built Heritage Resource and Cultural Heritage Landscape value, and each property would require Cultural Heritage Evaluation Reports with Heritage Impact Assessments; and,

Whereas, additional due diligence is required for Cultural Heritage Evaluation Reports which will cost $29,551, inclusive of H.S.T.; and,

Whereas, the Stage 1 Archaeological Assessment identified four (4) registered archaeological sites and parts of the area assessed exhibit archaeological potential and require Stage 2 Archaeological Assessments; and,

Whereas, additional due diligence is required for Stage 2 Archaeological Assessments which will cost $51,715, inclusive of H.S.T.; and,

Whereas, a Contamination Overview Study as part of the Environmental Assessment identified four (4) areas of high potential for contamination and seven (7) areas of moderate contamination within the study area; and,

Whereas, property specific Phase 1 Environmental Site Assessments and if necessary, Phase 2 Environmental Site Assessments are required to be completed for the areas of potentially contaminated areas; and,

Whereas, additional due diligence is required for Phase 1 and Phase 2 Environmental Site Assessments which will cost $67,722; and,

Whereas, there is $182,288, available in the Transportation Roads D.C. Reserve and the Growth Related Non-D.C. Reserve;

Therefore be it resolved that pursuant to Report CF-23-39, Council approve the additional funding of $182,288 for Project 19-73-0456, to be funded through a combination of funds from the Transportation Roads D.C. Reserve and the Growth Related Non-D.C. Reserve.
Affirmative (5) Mayor Carter, Councillor Giberson, Councillor Marks, Councillor McConkey, and Councillor Neal
Absent (1) Councillor Marimpietri
Motion Carried (5 to 0)

CF-23-40 - Urban Growth Centre Community Improvement Plan: Additional Funding Request (Ward 4)

Mayor Carter declared a conflict on this item. (Mayor Carter made a declaration of interest concerning Item CF-23-40 regarding the Urban Growth Centre Community Improvement Plan: Additional Funding Request as he owns property on the street across from the properties.)

Councillor Marimpietri entered the Council Chamber at 10:22 a.m.
Moved byCouncillor Marks
That the Corporate and Finance Services Committee recommend to City Council:

Whereas, the City of Oshawa offers five Community Improvement Plan incentive programs including:
- Brownfield Renaissance Community Improvement Plan
- Harbour Road Area Community Improvement Plan
- Simcoe Street South Renaissance Community Improvement Plan
- Urban Growth Centre Community Improvement Plan
- Wentworth Street West Community Improvement Plan; and,
Whereas, the Business and Economic Development Services department manages the Community Improvement Plan programs with support from Planning Services and offers two application intake cycles per year; and,

Whereas, the Urban Growth Centre Community Improvement Plan is the incentive most commonly applied to on an annual basis; and,

Whereas, $100,000 is directed to the Community Improvement Plan budget per year to fund applications from the Brownfield Renaissance Community Improvement Plan, Harbour Road Area Community Improvement Plan, Simcoe Street South Renaissance Community Improvement Plan and the Urban Growth Centre Community Improvement Plan and currently holds an uncommitted balance of $185,252; and,

Whereas, $30,000 is directed to the Wentworth Street West Community Improvement Plan budget per year and currently holds an available balance of $180,000; and,

Whereas, staff received three suitable applications during the Spring 2023 intake period for the Urban Growth Centre Community Improvement Plan including 11 Simcoe Street North, 72 Simcoe Street North and 87 Simcoe Street North; and,

Whereas, staff have the capability to commit funding to the projects for 72 Simcoe Street North and 87 Simcoe Street for the full value from the exiting Community Improvement Plan budget; and,

Whereas, staff understand that the proposed work to be done at 11 Simcoe Street North is in order to meet the needs of the new tenant, Trent University Durham G.T.A., which will bring post-graduate student programming to the location beginning in September 2026; and,

Whereas, staff have provided a recommended contribution to the project at 11 Simcoe Street North in the total amount of $160,000; and,

Whereas, the breakdown of the recommended grant for the proposed work at 11 Simcoe Street North totals $10,000 for the Façade and Accessibility Enhancement Grant, $10,000 for the Improvement to Building and Fire Code Grant and $140,000 for the Economic Stimulus Grant; and,

Whereas, the new post-graduate programming at 11 Simcoe Street North offered by Trent University Durham G.T.A. will bring an estimated 300 new students to the Downtown beginning in September 2023 with an anticipated enrolment of 1,000 students annually when the program is at full development; and,

Whereas, staff can fund the 11 Simcoe Street Urban Growth Centre Community Improvement Plan applications for the Façade and Accessibility Grant and Improvement to Building and Fire Code Grant from the existing budget; and,

Whereas, no applications have been deemed eligible and funded through the Wentworth Street West Community Improvement Plan grant since 2018;

Therefore be it resolved that pursuant to Report CF-23-40:
1. That staff be directed to waive relevant Community Improvement Plan provisions such as retroactively funding work in order for the property owner to obtain permits and begin work immediately; and,
2. That staff be directed to fund the remaining recommended Economic Stimulus grant for the 11 Simcoe Street North application in the amount of $140,000 from the Wentworth Street West Community Improvement Plan budget.
Affirmative (5) Councillor Giberson, Councillor Marimpietri, Councillor Marks, Councillor McConkey, and Councillor Neal
Conflict (1) Mayor Carter
Motion Carried (5 to 0)
Councillor Marks temporarily left the meeting at 10:37 a.m.

CF-23-41 - Single Source Consolidated Operation Depot Generator Replacement (Ward 5)

Moved byCouncillor Marimpietri
That the Corporate and Finance Services Committee recommend to City Council:

Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

Whereas, Council approved project 23-11-0440 for generator replacement at the Consolidated Operations Depot through the 2023 Capital Budget in the amount of $550,000 including non-rebateable H.S.T.; and,

Whereas, current lead times for large format 500+ kilowatt emergency back-up generators are approximately 56 weeks from time of order; and,

Whereas, through discussions with an existing City supplier, FinCap Electrical & Mechanical Inc., staff were advised that a 600 kilowatt Kohler generator (demo model) is available for purchase with a supply and install time of approximately fourteen (14) weeks from time of order; and,

Whereas, the proposed generator has 96 hours of vibration testing runtime and comes complete with a full manufactures warranty,

Therefore be it resolved that pursuant to Report CF-23-41, Council authorize the Manager, Procurement to negotiate a single source contract with FinCap Electrical & Mechanical Inc. not to exceed the amount of $450,000 excluding H.S.T. for Consolidated Operations Depot Generator Replacement, subject to completion of due diligence.
Motion Carried
Councillor Marks re-entered the meeting at 10:42 a.m.

Mayor Carter temporarily left the meeting at 10:42 a.m.

CF-23-42 - Single Source - Bond/Simcoe Urban Park (Ward 4)

Moved byCouncillor McConkey
That the Corporate and Finance Services Committee recommend to City Council:

Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

Whereas, Council approved Project 23-50-0067 Bond/Simcoe Urban Park as part of the 2023 Budget; and,

Whereas, Cambium Inc. was retained to complete the preliminary site investigation and due diligence work; and,

Whereas, additional subsurface investigation work is required prior to commencing the site design and redevelopment; and

Whereas, expanding the scope of work with Cambium Inc. will ensure technical consistency, and maintain preliminary schedule and budget constraints; and,

Whereas funds for the required scope of work can be addressed through Project 23-50-0067

Therefore be it resolved that pursuant to Report CF-23-42:
1. That the Manager, Procurement be authorized to award a single source contract to Cambium Inc. not to exceed the Capital Budget amount of $500,000 including non-rebateable H.S.T.; and
2. That in order to accommodate future development of this Project, the Manager, Procurement be authorized to single source to Cambium Inc. for any additional future works as approved by Council in the future capital budgets.
Motion Carried
Mayor Carter re-entered the meeting at 10:45 a.m.

CF-23-43 - Gazebo at Lakeview Park (Ward 5)

Moved byCouncillor Marimpietri
That the Corporate and Finance Services Committee recommend to City Council:

Whereas, the gazebo at Lakeview Park located along the pathway west of the museum buildings has had minor repairs undertaken over the years; and,

Whereas, a recent inspection has found that the footings supporting the structure are no longer repairable and have led to unsafe conditions; and,

Whereas, the structure is now closed to public use; and,

Whereas, in addition to the costs associated with the demolition of the structure the replacement costs will be approximately $115,000 for design, engineering and construction which cannot be accommodated in the Parks Operating Budget;

Therefore be it resolved that pursuant to Report CF-23-43, the costs associated with the demolition, design, engineering, permitting and construction for the replacement of the Lakeview Park Gazebo be funded from the Operations Reserve in the amount of $115,000 including H.S.T. be approved.
Motion Carried
Moved byCouncillor McConkey
That Item CF-23-43 concerning the Gazebo at Lakeview Park be referred to staff for more information.
Affirmative (1) Councillor McConkey
Negative (5) Mayor Carter, Councillor Giberson, Councillor Marimpietri, Councillor Marks, and Councillor Neal
Motion Lost (1 to 5)
The vote to adopt the recommendation contained in Report CF-23-43.
Motion Carried