Safety and Facilities Services Committee

Minutes

Monday, March 20, 2023 at 1:30 P.m. - 2:30 P.m.

Council Chamber

Present:

• Councillor Nicholson
• Councillor Kerr
• Councillor Lee
• Councillor Marks
• Councillor McConkey

Absent:

• Mayor Carter

Also Present:

• Councillor Giberson
• Councillor Gray
• T. Adams, Chief Administrative Officer
• K. Alexander, Director, Facilities Management
• D. Clark, Fire Chief
• P. Lyon, Director, Mun. Law Enforcement & Licensing Services
• J. Lane, Council-Committee Coordinator
• F. Bianchet, Council-Committee Coordinator
• R. Rossetti, Council-Committee Coordinator

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Public Meeting

Additional Agenda Items

• Moved by Councillor Kerr

  That additional Correspondence from the Canadian National Fireworks Association and Mark Phillips be added to Correspondence SF-23-14 submitted by the Canadian National Fireworks Association concerning Fireworks in Oshawa as listed on the agenda for the Safety and Facilities Services Committee Meeting of March 20, 2023.

  Motion Carried

Declarations of Pecuniary Interest

None

Presentations

None

Delegations

None

Referrals from Council

None

Reports from Advisory Committees

None

Items Requiring Direction

SF-23-10 - Vacant Building and Land Registry By-law (All Wards)

• Moved by Councillor Marks

  That Report SF-23-10, dated March 15, 2023, concerning the Vacant and Building Land Registry By-law be referred back to Staff to report on the legislative and legal options to expand Section 8.1.4 of the Property Standards By-law (Repair or Demolish Vacant Buildings) under the pretext of the establishment of a new vacant buildings registry.  The amended report shall include detail about the following:

  1. A new abridged timeframe for demolition, (Currently 24 months).  Staff are to report to committee on a new 12 month timeframe. If 24 months is statutorily set, any and all options to engage other levels of government to discuss proposals for adjustments; and,
  2. Once the timeframe for compliance of the by-law has been breached, staff are to report on all the logistic and legal ramifications to expedite an order for demolition; and,
  3. The current By-law 8.1.4., orders the property owner to commence demolition on their own, with no specific timeframe. Staff are to report on all ramifications of the City assuming control of the demolition with costs of such work levied on the infracting property owner; and,
  4. Staff are to report on the advisability of including a demolition time line in the newly proposed vacant buildings registry; and,
  5. Staff to report by next meeting of the Safety and Facilities Services Meeting.
  Motion Carried

SF-23-13 - Options to Amend Fireworks By-law 59-2014 (All Wards)

• Moved by Councillor Kerr

  That the Safety and Facilities Services Committee recommend to City Council:

  That staff be directed to proceed with a public and industry consultation as detailed in Section 5.4.4 of Report SF-23-13 “Options to Amend Fireworks By-law 59-2014”, dated March 15, 2023, on the proposed policy options related to the issue of fireworks and Fireworks By-law 59-2014.

  Motion Carried

Public Consent Agenda

• Moved by Councillor Kerr

  That all items listed under the heading of Public Consent Agenda for the March, 2023 Safety and Facilities Committee meeting be adopted as recommended, except Report SF-23-12.

  Motion Carried

Correspondence with Recommendations

SF-23-14 - Correspondence submitted by Aleem Kanji, Chief Advocacy Officer, Canadian National Fireworks Association concerning Fireworks in Oshawa

• The Safety and Facilities Services Committee recommend to City Council:

  That Correspondence SF-23-14 submitted by Aleem Kanji, Chief Advocacy Officer, Canadian National Fireworks Association dated January 23, 2023 concerning fireworks in Oshawa, be referred to Report SF-23-13 'Options to Amend Fireworks By-law 59-2014'.

Staff Reports/Motions with Recommendations

SF-23-09 - Municipal Law Enforcement Tools, Enforcement Approach and Cost Recovery Efforts (All Wards)

• The Safety and Facilities Services Committee recommend to City Council:

  That Council direct Municipal Law Enforcement to continue with a compliance-focused and risk-based enforcement approach with an emphasis on continuing and/or implementing the action items as detailed in Sections 5.3 and 5.4 of Report SF-23-09, “Municipal Law Enforcement Tools, Enforcement Approach and Cost Recovery Efforts”, dated March 15, 2023.

SF-23-11 - Potential Consolidated Fire Services Dispatch Centre (All Wards)

• The Safety and Facilities Services Committee recommend to City Council:

  1. That Council endorse, in principle, the plan for a potential consolidated Fire Services Dispatch Centre as outlined in Report SF-23-11, dated March 15, 2023; and,
  2. That the Fire Chief be directed to advance discussions with the Town of Ajax to determine potential financial and administrative costs associated with a potential consolidated Fire Services Dispatch Centre; and,
  3. That staff report back with the potential costs and implementation plan. 

Public Discussion Agenda

Matters Excluded from the Consent Agenda

SF-23-12 - Safety and Facilities Services Committee Outstanding Items List Status Report - First Quarter 2023 (All Wards)

• Moved by Councillor Lee

  The Safety and Facilities Services Committee recommend to City Council:

  1. Whereas it is the City’s practice to continuously seek funding from grants or sponsorships; and,
     Whereas Coldstream Park is an established City park and therefore not under the purview of Facilities Management Services; and,
     Whereas Corporate Sponsorships or Partnerships are under the purview of Recreation Services in the Community and Operations Services Department;
     Therefore, that Item 1 concerning a Basketball Court at Coldstream Park be removed from the Safety and Facilities Services Outstanding Items List and placed on the Community and Operations Services Outstanding Items List; and,
  2. Whereas a park in the Kedron Part II Plan will not be considered until further planning and land allocation has been completed which is not expected until 2027; and,
     Whereas proposed conceptual plans will consider park development options that meet the needs of the community and city as a whole, based on land allocation and available space;
     Therefore, that Item 2 concerning an off-leash dog park in the southern part of the Kedron Part II plan be removed from the Safety and Facilities Services Outstanding Items List; and,
  3. Whereas City Council approved capital improvements to Baker Park as part of the 2023 Capital Budget; and,
     Whereas a potential pathway behind Eastdale Public School will be considered as part of the due diligence work for these improvements;
     Therefore, that Item 11 concerning a potential pathway behind Eastdale Public School be removed from the Safety and Facilities Services Outstanding Items List; and,
  4. Whereas the timing of other construction work being completed on the Michael Starr Trail by the Region of Durham conflicted with timelines required to apply for the Parks and Recreation Ontario Fund; and,
     Whereas despite the inability to apply for said funding, staff investigated the feasibility of the installation of lighting for the Michael Starr Trail; and,
     Whereas the width of the trail is not sufficient to permit adequate lighting on this section of the trail;
     Therefore, that Item 12 concerning lighting for the Michael Starr Trail be removed from the Safety and Facilities Outstanding Items List; and,
  5. Whereas on December 12, 2022 Council referred the installation of a splash pad at Sommerset Park for consideration in a future budget; and,
     Whereas this park is not scheduled for remediation or improvements until the mid-2030’s; and,
     Whereas Sommerset Park is located in a floodplain, making a splash pad an unlikely option;
     Therefore that Item 15 concerning the installation of a splash pad at Sommerset Park be removed from the Safety and Facilities Outstanding Items List; and,
  6. That the remainder of the Safety and Facilities Outstanding Items List be received for information.

   

  A request was made to vote on Parts 2 and 5 separately.

  
  
• The vote on Parts 1, 3, 4, and 6 of the motion concerning the Safety and Facilities Services Committee Outstanding Items List Status Report - First Quarter 2023.

  Motion Carried (2 to 3)
• The vote on Part 2 of the motion concerning the Safety and Facilities Services Committee Outstanding Items List Status Report - First Quarter 2023 concerning an off-leash dog park in the southern part of the Kedron Part II Plan.

  Affirmative (2)	Councillor Kerr, and Councillor Nicholson
  Negative (3)	Councillor Marks, Councillor McConkey, and Councillor Lee
  Absent (1)	Mayor Carter

  Motion Lost (2 to 3)
• The vote on Part 5 of the motion concerning the Safety and Facilities Services Committee Outstanding Items List Status Report - First Quarter 2023 concerning the installation of a splash pad at Sommerset Park.

  Affirmative (1)	Councillor Kerr
  Negative (4)	Councillor Marks, Councillor McConkey, Councillor Nicholson, and Councillor Lee
  Absent (1)	Mayor Carter

  Motion Lost (1 to 4)

Items Introduced by Council Members

SF-23-15 - Lighting Options for the Michael Starr Trail

• Moved by Councillor Kerr

  That the Safety and Facilities Services Committee recommend to City Council:

  That Staff investigate the feasibility and options for lighting the Michael Starr Trail between Bruce Street and Front Street and report back in the Third Quarter, 2023.

  Motion Carried

Items Pulled from the Information Package

None

Closed Consent Agenda

Correspondence with Recommendations

None

Staff Reports/Motions with Recommendations

None

Closed Discussion Agenda

Matters Excluded from the Consent Agenda

Items Requiring Direction

Matters Tabled

None

Adjournment

• Moved by Councillor Kerr

  That the meeting adjourn at 2:25 p.m. 

  Motion Carried