Oshawa City Council

Minutes

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Council Chamber
Present:
  • Mayor Carter
  • Councillor Chapman
  • Councillor Giberson
  • Councillor Gray
  • Councillor Kerr
  • Councillor Lee
  • Councillor Marimpietri
  • Councillor Marks
  • Councillor McConkey
  • Councillor Neal
  • Councillor Nicholson

Mayor Carter called the meeting to order and stated that all members of Council were participating from the Chamber except Councillor Neal who participated electronically. 

A moment of silence for all community leaders, staff and family members that have passed away over the previous year.

The City of Oshawa is situated on lands within the traditional and treaty territory of the Michi Saagiig and Chippewa Anishinaabeg and the signatories of the Williams Treaties, which include the Mississaugas of Scugog Island, Curve Lake, Hiawatha and Alderville First Nations, and the Chippewas of Georgina Island, Rama and Beausoleil First Nations.

We are grateful for the Anishinaabeg who have cared for the land and waters within this territory since time immemorial.

We recognize that Oshawa is steeped in rich Indigenous history and is now present day home to many First Nations, Inuit and Métis people. We express gratitude for this diverse group of Indigenous Peoples who continue to care for the land and shape and strengthen our community.

As a municipality, we are committed to understanding the truth of our shared history, acknowledging our role in addressing the negative impacts that colonization continues to have on Indigenous Peoples, developing reciprocal relationships, and taking meaningful action toward reconciliation.

We are all Treaty people.

Various announcements were made relating to activities and events.

  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That Correspondence CNCL-25-06 from various residents submitting comments concerning Item SF-25-02 be added to the agenda for the City Council meeting of January 27, 2025, and referred to the respective item

    Carried
  • Moved byCouncillor Chapman
    Seconded byCouncillor Marimpietri

    That Rules of Procedure be waived to introduce a time sensitive matter concerning a letter of support for CLOCA's application to the Canada Water Agencies Great Lakes Ecosystem (CLOCA) grant. (Requires 2/3 vote of members present)

    Carried
  • Moved byCouncillor Chapman
    Seconded byCouncillor Marimpietri

    Whereas the Canada Water Agencies Great Lakes Ecosystem funding is available to support critical environmental projects; and,

    Whereas the deadline for applications is February 13, 2025; and,

    Whereas the maximum funding amount through the grant is $3 million; and,

    Whereas the Central Lake Ontario Conservation Authority (C.L.O.C.A.) has proposed a project at Oshawa Second Marsh (O.S.M.) to advance the Oshawa Second Marsh Management Plan actions; and,

    Whereas the City currently provides funding to CLOCA for annual long-term monitoring at Oshawa Second Marsh as part of the Durham Region Coastal Wetland Monitoring Program, as well as annual funding to Friends of Second Marsh for education and community engagement activities; and,

    Whereas results from CLOCA’s monitoring program indicate that the overall health of Oshawa Second Marsh is declining; and,

    Whereas the proposed project focuses on priority areas including bathymetry restoration, enhancing hydraulic connections, and removing phragmites; and,

    Whereas these efforts are essential for the health and sustainability of the marsh ecosystem; and,

    Whereas C.L.O.C.A. will be leading the application process and project, and has requested a letter of support from the City as the property owner and to ensure the project aligns with the City's goals for the site; and,

    Whereas although matching funds are not required as part of the application process, additional financial support towards the project would be beneficial to the success of the application; and,

    Whereas the project could also leverage future capital projects associated with public access and trail infrastructure as well as community engagement opportunities; and,

    Whereas C.L.O.C.A. has a proven track record of successfully managing similar initiatives, as demonstrated by their recent award of $2.1 million in funding over the next four years through the Great Lakes Freshwater Ecosystem Initiative for the Lynde Shores Restoration and Resilience Project within Lynde Shores Conservation Area; and,

    Whereas future capital projects that support the implementation of the Second Marsh Management Plan and public access, including connections to the McLaughlin Bay Wildlife Reserve, should be considered as part of upcoming budget submissions; and,

    Whereas efforts to advance the Oshawa Second Marsh Management Plan responds to the Oshawa Strategic Plan Priority Area “Care: Safe and Sustainable Environment” with the goal to manage impacts on natural assets such as wetlands and waterways and enhance tree canopy;

    Therefore, be it resolved that Council authorize the Mayor to sign a letter of support for the proposed project, and that this letter be forwarded to CLOCA for inclusion in their Great Lakes Ecosystem Initiative funding application.

    Carried

Councillor Neal declared a conflict of interest as a member of his family has a contract with the Durham District Separate School Board and did not take part in discussion or voting on the matter.

Councillor Neal declared a conflict of interest as he sits on the Board of Directors for the Oshawa Senior Citizens Centre (OSCC55+) and did not take part in discussion or voting on the matter.

Leanne Wilson, Board Member and Bob Crystal, Board Treasurer introduced the Hall of Fame inductees for 2025.

Mayor Carter presented a Certificate of Recognition to the Durham College Women's Rugby athletes for winning their third straight Ontario Colleges Athletic Association Championship in 2024.

Mayor Carter presented a Certificate of Recognition to the Durham College Women's Softball athletes for an undefeated season and winning the Ontario Colleges Athletic Association Championship and Christian Community Softball Association Championship in 2024.

Mayor Carter presented the following Certificates of Recognition to the Oshawa Lady Blue Knights Women’s Lacrosse Teams U9, U11, U19 and U11 Sixes Teams for winning their respective Provincial Championships. 

  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That the delegation of Robert Clapp be heard.

    Carried
  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That the delegation of Beth Kelly be heard. (Requires 2/3 vote of members present)

    Carried
  • Robert Clapp addressed City Council concerning Item ED-25-14 regarding the E-mobility Pilot Program. 

    Moved byCouncillor McConkey
    Seconded byCouncillor Nicholson

    That the delegation's time be extended by two minutes. 

    Carried

    Robert Clapp continued to address City Council concerning Report ED-25-14.

    Members of Council questioned Robert Clapp.


Beth Kelly addressed City Council concerning Item ED-25-14 regarding the E-mobility Pilot Program.

Members of Council questioned Beth Kelly. 

  • Moved byCouncillor Chapman
    Seconded byCouncillor Lee

    That based on Report ED-25-14 dated January 8, 2025 concerning the E-mobility Pilot Program;

    1. That electric kick-scooters continue to be permitted for use in the City of Oshawa as part of the Province’s pilot program which was extended for an additional five (5) years or from 2025 to 2029 in accordance with Ontario Regulation 389/19: Pilot Project – Electric Kick-Scooters, as well as the City’s skateboards and Bicycles By-law 78-91, as amended, Traffic and Parking By-law 79-99, as amended, and Parks and Facilities By-law 83-2000, as amended; and
    2. That Council extend the pilot period of the E-mobility program for a further 30 months to June 2027; and
    3. That staff implement the key modifications as set out in Section 4.3.1 of the said Report; and
    4. That staff provide a detailed Report on the program in Q2 of 2027; and
    5. That a copy of this Report be forwarded to Durham Region, Durham Regional Police Services, Durham College, Ontario Tech University and Trent University Durham GTA.

    A request was made to divide the recommendation to vote separately on Part 1; Section 4.1.3.10 of Part 3; Part 2, the remainder of Part 3 and Part 4; and Part 5.


  • The vote on Part 1 of the recommendation concerning Item ED-25-14. 

    Affirmative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marks, and Councillor Lee
    Negative (5)Councillor Gray, Councillor Marimpietri, Councillor McConkey, Councillor Neal, and Councillor Nicholson
    Carried (6 to 5)
  • The vote on Section 4.3.1.10 as referenced in Part 3 of the recommendation concerning Item ED-25-14. 

    Affirmative (7)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, and Councillor Lee
    Negative (4)Councillor Giberson, Councillor McConkey, Councillor Neal, and Councillor Nicholson
    Carried (7 to 4)
  • The vote on Part 2, 4 and the remainder of Part 3 of the recommendation concerning Item ED-25-14. 

    Affirmative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marks, and Councillor Lee
    Negative (5)Councillor Gray, Councillor Marimpietri, Councillor McConkey, Councillor Neal, and Councillor Nicholson
    Carried (6 to 5)
  • The vote on Part 5 of the recommendation concerning Item ED-25-14. 

    Affirmative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor Lee
    Negative (1)Councillor Nicholson
    Carried (10 to 1)
  • Moved byCouncillor Marimpietri
    Seconded byCouncillor Marks

    That the meeting recess.

    Carried

    The meeting recessed at 11:23 a.m. and reconvened at 11:31 a.m. with all members of Council in attendance except Councillor Gray (entered the meeting at 11:35 a.m.) and Councillor Neal who was participating electronically. 


  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That all items listed under the heading of Public Consent Agenda for the City Council Meeting dated January 27, 2025 be adopted as recommended except:

    Items CO-25-02 and CO-25-03 from the  Twenty-second Report of the Community and Operations Services Committee; and,

    Items CF-25-03 and CF-25-04 from the Twenty-fourth Report of the Community and Operations Services Committee; and,

    Items ED-25-08 and ED-25-06 and related By-law 6-2025 from the Forty-second Report of the Economic and Development Services Committee; and,

    Item SF-25-03 from the Twenty-second Report of the Safety and Facilities Services Committee; and,

    Report CNCL-25-04.

    Carried

    Councillor Gray entered the meeting at 11:35 a.m. 


  • That the minutes of the City Council meeting held on December 16, 2024 be adopted.

  • That Correspondence CNCL-25-01 from various residents submitting comments in opposition of Report ED-25-14 regarding the E-mobility Pilot Program be referred to the respective report.

  • That Correspondence CNCL-25-02 from Jeff Schloeter submitting comments in support of Report SF-25-02 regarding the Renovictions in Rental Units in the City of Oshawa be referred to the respective report. 

  • That Correspondence CNCL-25-03 from the Durham Region Home Builders' Association submitting comments concerning Report SF-25-02 regarding the Renovictions in Rental Units in the City of Oshawa be referred to the respective report.

    1. That based on Report CO-25-01 dated January 15, 2025, the Commemorative Tree and Bench Installation and Maintenance Programs and Quality Standards be approved as outlined in Attachments 1 and 2 to this Report; and,
    2. That Fees and Charges By-law 109-2024 be amended to include the increased purchase price of a Commemorative Tree or Bench.
  • Whereas Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

    Whereas the City currently utilizes budgeting software to establish and maintain operating and capital budgets; and,

    Whereas funding has been approved in 2025 for Project 30-0137 Budgeting Software Solution in the amount of $300,000 including non-rebateable H.S.T.; and,

    Whereas the current budgeting software is dated technology with restricted functionality limiting the City’s ability to continue enhancing and modernizing annual budgets and therefore should be replaced; and,

    Whereas it is prudent and best practice that technology is kept current to have budgeting software advancements in order to gain additional functionality, system capabilities, configurability, and additional transparency; and,

    Whereas after review of the supplier landscape, it is in the City’s best interest to single source budgeting software to Questica as part of GTY Technology Holdings Inc. dba Euna Solutions;

    Therefore be it resolved that pursuant to Item CF-25-01:

    1. That the Manager, Procurement be authorized to award a single source contract to GTY Technology Holdings Inc. dba Euna Solutions not to exceed the budget amount of $300,000 including non-rebateable H.S.T., for Budgeting Software Solution; and,
    2. That the Manager, Procurement be authorized to extend this contract for future maintenance, support, licenses, upgrades, subject to budget approval, satisfactory performance, and pricing.
  • Whereas the Purchasing By-law 80-2020, requires Council approval of Professional and Consulting Services contract awards greater than $100,000; and,

    Whereas in 2023 Council approved project 53-0004 for Stone Street Park Shore Protection in the amount of $300,000, inclusive of non-rebateable H.S.T.; and,

    Whereas Procurement issued a Request for Proposal (R.F.P.) C2024-104 for Shore Protection Design – Stone Street Park; and,

    Whereas four (4) bids were received (publicly posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on November 20, 2024; and,

    Whereas proposals were evaluated on qualification, experience, proposal quality, project deliverables, technical response, and price; and,

    Whereas the evaluation team unanimously scored the bid received by W.F. Baird and Associates Coastal Engineers Ltd. as comprehensive, thorough, addressed all requirements of the R.F.P, is the highest-ranking proponent and best satisfied the City’s requirements; and,

    Whereas the proposal received from W.F. Baird and Associates Coastal Engineers Ltd. in the amount of $152,079, plus H.S.T. ($154,756 including non-rebateable H.S.T.) for Shore Protection Design – Stone Street Park;

    Therefore, be it resolved that pursuant to CF-25-02, that the Manager, Procurement award a contract to W.F. Baird and Associates Coastal Engineers Ltd. in the amount of $152,079 excluding H.S.T. for C2024-104 Shore Protection Design – Stone Street Park.

  • That the proposed amendments to the Oshawa Official Plan and Zoning By-law 60-94 as generally set out in Attachment 1 to Report ED-25-01 dated January 8, 2025 be adopted, and that the appropriate amending by-laws be passed in a form and content acceptable to the Commissioner, Economic and Development Services Department and the City Solicitor.

  • That based on Report ED-25-02 dated January 8, 2025 concerning the proposed City-initiated amendments to the Oshawa Official Plan and Zoning By-law 60-94 to implement protected major transit station areas:

    1. That Council authorize City staff to initiate the statutory public process under the Planning Act, R.S.O. 1990, c. P.13 for Council to consider proposed City-initiated amendments to the Oshawa Official Plan and Zoning By-law 60-94, generally in accordance with Attachment 1 to said Report; and,
    2. That Council direct City staff to request to the Province that the fee for review of the proposed City-initiated amendments by the Ministry of Municipal Affairs and Housing be waived.
  • That Report ED-25-04 dated January 8, 2025 concerning an annual update from the Business and Economic Development Services branch be received for information.

  • That based on Report ED-25-05 dated January 8, 2025 concerning a request to classify certain lands north of Grand Ridge Avenue and east of Clearbrook Drive as a Class 4 area pursuant to provincial noise guidelines and to remove an existing noise berm east of Clearbrook Drive: 

    1. That the lands described as Lots 9, 10 and 11 and Blocks 15, 17 and 22 of Registered Plan 40M-2742 and 679 and 695 Taunton Road East are hereby classified as a Class 4 Area as defined in the Ministry of the Environment, Conservation and Parks Publication NPC-300 (Environmental Noise Guideline – Stationary and Transportation Sources); and,
    2. That a copy of Report ED-25-05 dated January 8, 2025 and a copy of the decision of Council to classify Lots 9, 10 and 11 and Blocks 15, 17 and 22 of Registered Plan 40M-2742 and 679 and 695 Taunton Road East as a Class 4 Area be forwarded to G.I.P. Paving Inc.; and,
    3. That staff be authorized to mail a notification letter to property owners on Langley Circle, Taggart Crescent and along the north side of Grand Ridge Avenue, west of Harmony Road North, advising of Whitby Meadows Inc.’s intent to remove the berm located east of Clearbrook Drive and north of Grand Ridge Avenue, generally in accordance with the circulation area shown in Attachment 6 to said Report.
  • Whereas in October 2023, City Council considered CNCL-23-112, Notice of Motion – Installation of Stormwater Litter Traps in the City of Oshawa (All Wards); and,

    Whereas water quality control is typically achieved through stormwater management ponds, oil and grit separators and bioswales. These measures are industry-wide proven methods of being effective at removing smaller/finer particles to limit sedimentation into receiving watercourses; and,

    Whereas Stormwater Litter Traps are a potential complimentary method designed to capture floating pollutants such as plastics, leaves, litter, and debris via an insert that is placed under the grates of stormwater catchbasins; and,
    Whereas, cities such as the City of Barrie face different challenges with their stormwater management system, discharge directly into Lake Simcoe, and nutrients such as phosphorus and nitrogen are required to be controlled to specific levels; and,

    Whereas through correspondence with municipalities with similar stormwater management systems as the City of Oshawa, it was found that they were not interested in adopting this technology following their pilot projects. They noted generally high maintenance frequency and costs as the main concern; and,

    Whereas the City of Oshawa performs street sweeping once every 6 weeks for arterial and collector roads and once every 10 weeks on residential roads, significantly reducing the amount of debris that would otherwise find its way into catchbasins; and,

    Whereas the Region of Durham’s larvicide program could be affected by captured debris blocking the treatment from reaching the standing water in the sump of catchbasins; and,

    Whereas the capital and operating costs for installation of Stormwater Litter Traps would not provide a measurable benefit in achieving the stormwater quality controls in the City; and,

    Whereas there may be benefits for installation on private lands and site plan applications with specific stormwater management constraints;

    Therefore, be it resolved that based on Item ED-25-07, Oshawa staff have investigated the benefits of a similar pilot program in the City of Oshawa and, recommending that the implementation of these devices not be pursued at this time, however, be considered through future Site Plan applications where applicable and feasible.  

  • Whereas the property owner of 15 Simcoe Street North (the “Property Owner”) submitted an Urban Growth Centre Community Improvement Plan (“U.G.C.C.I.P.”) application to the City of Oshawa on August 30, 2019 with proposed work for the Economic Stimulus and Upgrade to Building and Fire Codes Grants with respect to the property located at 15 Simcoe Street North (the “Subject Property”); and,

    Whereas the grant application was to assist in financing improvements to the Subject Property, including but not limited to: converting the main floor into a restaurant, converting the second floor into a lounge/bar, interior renovations, installation of retractable awnings on the rooftop patio, and upgrading emergency exit systems and fire-rated doors (“Proposed Work”); and,

    Whereas the Community Improvement Plan (“C.I.P.”) Application Review Team approved Economic Stimulus and Upgrade to Building and Fire Codes Grants (the “Grant”) under the U.G.C.C.I.P. in the amount of $50,000 (the “Grant Amount”) and extended a formal Committal Letter to the Property Owner on September 27, 2019; and,

    Whereas the Property Owner signed and entered into an agreement with the City on October 15, 2019, which included a deadline for completion of the Proposed Work funded by the grant for May 1, 2021, among other Conditions of Approval outlined in Appendix 1 of the Committal Letter; and,

    Whereas due to the challenges imposed by the COVID-19 pandemic, the City extended the deadline for completion to August 26, 2022 on a condition of compassion, with the understanding that this would be the only extension; and,

    Whereas following multiple unsuccessful attempts to communicate with the Property Owner by e-mail, a mailed letter of final notice was sent on October 7, 2024, outlining that all remaining requirements, including the completion of the Proposed Work, acquisition of the Food Shop Licence, and completion of all business and fire inspections, must be submitted no later than December 13, 2024, or the City would cancel the Grant it its entirety, including a report to City Council that the grant has been cancelled; and,

    Whereas Clause 11 of Appendix 1 – Conditions of Approval within the CIP Committal Letter stipulates that “The Property Owner agrees that if the Proposed Work is not fully completed by the Completion Date, which determination shall be in the City’s sole and absolute discretion, the City reserves the right to cancel or reduce the Grant in its entirety, at no objection from the Property Owner”; and,

    Whereas the property owner has not yet completed the required work or submitted the necessary documentation to the City as of the final deadline;

    Therefore be it resolved that based on Item ED-25-09 dated January 8, 2025 concerning the cancellation of the Urban Growth Centre Community Improvement Plan Grant at 15 Simcoe Street North:

    1. That the Economic Stimulus and Upgrade to Building and Fire Codes Grants under the Urban Growth Centre Community Improvement Plan in the amount of $50,000 for the property located at 15 Simcoe Street North be cancelled due to failure to meet the Conditions of Approval outlined in the grant agreement; and,
    2. That the Director, Business and Economic Development Services, be delegated authority to execute cancellation of the grant and associated actions, resulting in the Grant Amount being released to the Community Improvement Plan Program Budget uncommitted balance.
  • Whereas Sign By-law 72-96, as amended, prohibits “Murals”, defined as any type of display or artistic endeavour painted on or otherwise affixed directly to any external façade of a building which does not include any words of advertisement or any other direct or indirect promotional message or content, in all zones unless approved by Council or a Standing Committee of Council; and,

    Whereas on October 2, 2024, a request was received from Priority Permits Ltd. to permit murals at the Jack Astor’s restaurant at 903 Taunton Road East (location shown on Attachment 1); and,

    Whereas the owner of the site, SmartReit (Oshawa North) Inc. (SmartCentres), has authorized Priority Permits Ltd. to make the appropriate applications to provide signage for the Jack Astor’s restaurant; and,

    Whereas the first mural (Sign 1) will consist of graphics applied directly to the building façade and will measure 5.59 metres (18.4 ft.) in width by 5.18 metres (17 ft.) in height, with a total sign area of 28.96 square metres (311.8 sq. ft.) on the north façade of the building as shown on Attachments 2 and 3; and,

    Whereas the second mural (Sign 2) will consist of graphics applied directly to the building façade and will measure 4.62 metres (15.2 ft.) in width by 4.08 metres (13.4 ft.) in height, with a total sign area of 18.85 square metres (202.9 sq. ft.) on the north façade of the building as shown on Attachments 2 and 3; and,

    Whereas the third mural (Sign 3) will consist of graphics applied directly to the building façade and will measure 5.75 metres (18.9 ft.) in width by 5.18 metres (17 ft.) in height, with a total sign area of 29.79 square metres (320.7 sq. ft.) on the west façade of the building as shown on Attachments 2 and 3; and,

    Whereas the fourth mural (Sign 4) will consist of graphics applied directly to the building façade and will measure 7.08 metres (23.3 ft.) in width by 5.26 metres (17.3 ft.) in height, with a total sign area of 37.25 square metres (401 sq. ft.) on the west façade of the building as shown on Attachments 2 and 3; and,

    Whereas the fifth mural (Sign 5) will consist of graphics applied directly to the building façade and will measure 6.17 metres (20.3 ft.) in width by 4.14 metres (13.6 ft.) in height, with a total sign area of 25.55 square metres (275 sq. ft.) on the west façade of the building as shown on Attachments 2 and 3; and,

    Whereas the sixth mural (Sign 6) will consist of graphics applied directly to the building façade and will measure 6.24 metres (20.5 ft.) in width by 2.73 metres (9 ft.) in height, with a total sign area of 17.04 square metres (183.5 sq. ft.) on the south façade of the building as shown on Attachments 2 and 4; and,

    Whereas the murals consist solely of graphics with no words or promotional content as shown on Attachments 3 and 4;

    Therefore be it resolved that based on Item ED-25-10 dated January 8, 2025, Council approve the request for murals on the north, west and south façades of the building located at 903 Taunton Road East as shown on Attachments 2, 3 and 4.

  • That based on Report SF-25-01 dated January 15, 2025, the Community Risk Reduction Plan be endorsed as set out in Attachment 1 to said Report.

  • Whereas municipalities across Ontario are experiencing an affordable housing crisis which, in certain instances, has resulted in precarious tenancies due to the practice of renovictions; and,

    Whereas a renoviction is commonly understood as a situation where a tenant is formally evicted (through the legal process prescribed in the Residential Tenancies Act, 2006, which is initiated when a landlord issues a tenant an N-13 notice of eviction) or informally evicted (without going through the proper legal process) because the landlord needs to make repairs or renovations to the rental unit or rental property that cannot be completed while the tenant continues to occupy the unit; and,

    Whereas in certain cases, renovictions are being undertaken in bad faith where there is an attempt by the landlord to evict long-time tenants that are paying lower than current market rent levels. The landlord initiates an eviction under the guise of undertaking necessary renovations or repairs only to subsequently increase the rents on vacated units to align with market rent levels; and,

    Whereas to discourage bad faith renovictions, several municipalities including the City of Hamilton and the City of Toronto have implemented Renovictions By-laws which require a landlord to apply for a licence (“Residential Rental Renovation Licence”) prior to undertaking a renovation of the rental unit in cases where an N-13 notice of eviction has been issued; and,

    Whereas prior to undertaking a renovation of a residential rental unit, such Residential Rental Renovation Licences requires landlords to first comply with certain standards including but not limited to providing:

    • proof of a valid building permit
    • a report from a qualified person (e.g. engineer) that states that vacating the rental unit is required to complete the renovation
    • tenant accommodation or compensation plan and payment of moving allowances to support tenants
    • tenants’ rights information to all tenants impacted; and,

    Whereas it is appropriate to examine the issue and impact of bad faith renovictions in the City of Oshawa;

    Therefore be it resolved that based on Item SF-25-02 dated January 20, 2025, staff be directed to study the issue of bad faith renovictions and report back.

  • That pursuant to Report SF-25-04 dated January 15, 2025, the parkette located north of Conlin Road East and west of Harmony Road North, directly south of John Dalby Drive, in the Kedron Development Part II Plan, be named Dalby Parkette.

  • Consent Motion: 

    That based on Report CO-25-02 dated January 15, 2025 concerning speed limits on courts and local streets not included in the 40km/h Area Program, the speed limit on all streets and courts identified in Attachment 1 to said report be reduced to 40 km/h and that Traffic By-law 79-99, as amended be further amended to implement this direction. 

  • The vote to adopt the recommendation contained in Item CO-25-02.

    Affirmative (9)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor Lee
    Absent (2)Councillor Giberson, and Councillor Marks
    Carried (9 to 0)
  • Consent Motion: 

    That Report CO-25-03 dated January 15, 2025 concerning the investigation of traffic control signals at the intersection of Greenhill Avenue and Wilson Road North be received for information. 

  • The vote to adopt the recommendation contained in Item CO-25-03.

    Affirmative (9)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor Lee
    Negative (2)Councillor McConkey, and Councillor Neal
    Carried (9 to 2)
  • Consent Motion: 

    That based on Report CF-25-03, dated January 13, 2025, concerning the Corporate Grants update be received for information. 
  • The vote to adopt the recommendation contained in Item CF-25-03.

    Affirmative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
    Negative (1)Councillor McConkey
    Carried (10 to 1)
  • Consent Motion: 

    That Item CF-25-04 concerning the Greater Oshawa Chamber of Commerce - Request for In-Kind Support for 2025, be referred to staff for review and direct response.

  • The vote to adopt the recommendation contained in Item CF-25-04.

    Affirmative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor Lee
    Negative (1)Councillor McConkey
    Carried (10 to 1)
  • Councillor Neal declared a conflict on this item. (Councillor Neal declared a conflict of interest as a member of his family has a contract with the Durham District Separate School Board and did not take part in discussion or voting on the matter.)
  • Consent Motion: 

    1. That, pursuant to Report ED-25-06 dated January 8, 2025, the revised application submitted by Al Arqam Islamic Centre to amend Zoning By-law 60-94 to permit a new mosque building on the lands municipally known as 1709 Harmony Road North together with adjacent surplus lands being purchased from the City of Oshawa be approved generally in accordance with the comments contained in said Report, and the necessary by-law be passed in a form and content acceptable to the Commissioner, Economic and Development Services Department, and the City Solicitor; and,
    2. That, in accordance with Section 34(17) of the Planning Act and notwithstanding that the details of the site plan design proposed in Report ED-24-122 dated October 30, 2024 and presented at the public meeting of November 4, 2024 differ to some degree from the site plan design recommended to be approved by City Council pursuant to Part 1 of this Recommendation, such differences are not substantial enough to require further notice and another public meeting.
    (10 to 0)
  • The vote to adopt the recommendation contained in Item ED-25-06 and pass related By-law 6-2025.

    Affirmative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Nicholson, and Councillor Lee
    Conflict (1)Councillor Neal
    Carried (10 to 0)
  • Councillor Neal declared a conflict on this item. (Councillor Neal declared a conflict of interest as he sits on the Board of Directors for the Oshawa Senior Citizens Centre (OSCC55+) and did not take part in discussion or voting on the matter.)
  • Consent Motion: 

    Whereas the City began an annual collaboration with Durham College’s Faculty of Media, Arts and Design’s Community Collaboration course in 2015; and,

    Whereas a number of previous public art projects have been developed in collaboration with Durham College’s Faculty of Media, Arts and Design’s Community Collaboration program, which now operates as a TeachingCity collaboration, including the 2019/2020 “Interviews with Older Adults” project which was installed in six City facilities in the fall of 2020 including Delpark Homes Centre, Northview Community Centre, Donevan Recreation Complex, Civic Recreation Complex, South Oshawa Community Centre, and the Oshawa Senior Community Centres 55+ John St. Branch; and,

    Whereas these works were intended to be temporary, as stated in CS-20-20, and have been approved for removal, leaving space available for the exhibition and display of new artworks through the upcoming 2024/2025 Community Collaboration project; and,

    Whereas the theme for the 2024/2025 Community Collaboration project, Environmental Sustainability, connects to one of the Oshawa Strategic Plan priority areas, Care: Safe and Sustainable Environment; and,

    Whereas the Public Art Task Force endorsed the installation and public presentation of TeachingCity Environmental Sustainability artworks at recreation facilities at their meeting on July 9, 2024; and,

    Whereas students were invited to submit an application to participate in the project and have their artwork publicly exhibited, and these proposals were evaluated by a jury comprised of members of the Public Art Task Force and City staff; and,

    Whereas ten students have been selected to develop artworks on the theme of Environmental Sustainability for public exhibition in 2025; and,

    Whereas the intended exhibition duration and location of the project makes it subject to the City of Oshawa’s Public Art Policy, which specifies that Council is responsible for “approving the related budget, expenditures and sites” of public artworks; and,

    Whereas the recreation facilities which are the proposed sites for these public artworks (Delpark Homes Centre, Northview Community Centre, Donevan Recreation Complex, Civic Recreation Complex, and South Oshawa Community Centre) have already received Council approval through CS-17-11; and,

    Whereas the project budget requires Council approval, and this cost can be accommodated through the existing Business and Economic Development Services operating budget;

    Therefore be it resolved that based on Item ED-25-08 dated January 8, 2025 concerning the TeachingCity Environmental Sustainability Temporary Public Art Project: 

    1. That the project budget, estimated to be less that $15,000, including artist honorariums, costs related to printing and installing reproductions of artwork on vinyl, artwork labels with QR codes and marketing, be approved; and,
    2. That the Director, Business and Economic Development Services, be delegated authority to execute an agreement with each artist to exhibit their artwork for a period of up to three years from the date of installation, resulting in the temporary artworks being removed on or before fall 2028.
    (10 to 0)
  • The vote to adopt the recommendation contained in Item ED-25-08.

    Affirmative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Nicholson, and Councillor Lee
    Conflict (1)Councillor Neal
    Carried (10 to 0)
  • Consent Motion:

    Whereas the City of Oshawa (“City”) regulates several forms of housing stock within Oshawa to ensure compliance with municipal and provincial standards related to health and safety through the registration of two-unit houses and group homes as well as the licensing of lodging houses, short-term rentals, and certain rental housing; and,

    Whereas these forms of housing, which share common standards and terminology, are regulated through multiple City by-laws including Two-Unit Registration By-law 41-2001, as amended (“Two-Unit House Registration By-law”), Group Home Registration By-law 78-2006, as amended (“Group Home Registration By-law”), Lodging House Licensing By-law 94-2002, as amended (“Lodging House By-law”) and Schedules “P” and “Q” of Business Licensing By-law 122-2024 (“Business Licensing By-law”); and,

    Whereas staff regularly review the City’s by-laws to identify opportunities to enhance municipal regulatory standards; and,

    Whereas a preliminary review has identified an opportunity to consolidate the aforementioned housing regulations under one (1) by-law to improve clarity and consistency in common regulatory standards as well as report back on several housing related items directed by Council on the Safety and Facilities Services Committee Outstanding Item List;

    Therefore be it resolved that based on Item SF-25-03 dated January 20, 2025, staff be directed to conduct a review and report back on the consolidation of the Two-Unit House Registration By-law, the Group Home Registration By-law, the Lodging House Licensing By-law and Schedules “P” and “Q” of the Business Licensing By-law under one (1) by-law to improve clarity and consistency in common standards, and address housing related items on the Safety and Facilities Services Committee Outstanding Items List.

  • The vote to adopt the recommendation contained in Item SF-25-03.

    Carried
  • Consent Motion: 

    Whereas the South Oshawa Community Centre (S.O.C.C.) is a vital recreational and community resource for the residents of South Oshawa, serving as a hub for fitness, public meetings, and aquatic activities; and,

    Whereas in late September 2024 Members of Council and the public received notification of the immediate closure of the S.O.C.C. pool due to concerns identified during routine maintenance inspections, with the duration of the closure being unknown; and,

    Whereas Read Jones Christoffersen Ltd. (R.J.C.), were retained in accordance with the City’s Purchasing By-law based on their experience, to conduct an extensive review of the S.O.C.C.’s pool facility and associated structures; and,

    Whereas the scope of their work included a comprehensive evaluation of existing site conditions through geotechnical and structural analysis, visual inspections, borehole testing to assess subgrade material conditions, test pits to identify any voids and evaluate construction quality; and,

    Whereas in late December R.J.C.’s evaluation identified issues related to the settlement of pool deck slabs, delamination of concrete, corrosion of a steel column, and subgrade compaction issues, all of which were determined to be contributing factors to the deterioration of the pool facility and associated structures; and,

    Whereas R.J.C.’s expertise and findings have informed the recommended comprehensive reconstruction strategy to ensure the long-term structural stability and usability of the pool and community centre; and,

    Whereas the S.O.C.C. has experienced ongoing challenges, including settlement of the pool decks and interior slabs, cracking of tiles and masonry, and drainage issues as detailed by the R.J.C.’s findings and requires the following work at an estimated cost of $2.5 million:

    • installation of a larger weeping tile system to address the contributing factor related to groundwater issues;
    • wholesale replacement of the pool deck tiles with the inclusion of a separation membrane to mitigate future cracking;
    • routing and sealing of exposed cracks;
    • reconstruction of the pool perimeter drainage trenches and repairs to deteriorated steel columns;
    • stabilization of the subgrade materials beneath the pool decks;
    • targeted block replacement and tile repairs on the outside of the pool area; and,

    Whereas the S.O.C.C. also requires critical health and safety upgrades to ensure access to its fire suppression system, as detailed in the Council approved 2023 Capital Project Detail Sheet 11-0360 for design, to address the inaccessibility of the sprinkler system within a concealed ceiling space, ensuring compliance with the Ontario Building Code and maintaining safe occupancy of the facility; and,

    Whereas staff emphasize the need to coordinate both the pool reconstruction and sprinkler system work during the current pool closure to minimize future disruptions, maximize efficiency, and reduce long-term costs and impacts associated with additional closures; and,

    Whereas the rehabilitation of the S.O.C.C. aligns with the City of Oshawa’s commitment to fostering accessible, safe, and sustainable public spaces for its residents;

    Therefore, be it resolved that based on Item CNCL-25-04 dated January 22, 2025:

    1. That City Council approve the reconstruction of the S.O.C.C pool and associated facilities, as recommended by Read Jones Christoffersen Ltd.; and,
    2. That City Council approve the simultaneous construction of the Sprinkler Access Project as defined in the 2023 Capital Project Detail Sheet 11-0360 to address the inability to access the sprinkler system in the concealed ceiling space, ensuring compliance with the Ontario Building Code; and,
    3. That City Council approve up to $2.5 million for the pool reconstruction and associated facilities to be funded from the Infrastructure Reserve and up to $3.35 million for the construction of the Sprinkler Access Capital Project 11-0360 to be funded from the Condition Audit Reserve to ensure the timely and complete execution of two required projects; and,
    4. That the Chief Administrative Officer, in consultation with the Commissioner, Safety and Facilities Services Department and Manager, Procurement, be authorized to award request for tender(s) and any necessary change orders to expedite reconstruction at the South Oshawa Community Centre; and,  
    5. That staff develop and implement a communication strategy to provide clear communication about reconstruction and completion timelines as well as establish alternative arrangements for scheduled programming to ensure minimal disruption.
    (11 to 0)
  • The vote to adopt the recommendation contained in Report CNCL-25-04.

    Affirmative (11)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor Lee
    Carried (11 to 0)
  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That all items listed under the heading of Closed Consent Agenda for the City Council Meeting dated January 27,2025 be adopted as recommended except : 

    Item ED-25-11 from the Forty-third Report of the Economic and Development Services Committee.

    Carried
  • That based on Closed Item ED-25-12 dated January 8, 2025 concerning an update on the appeal of Council’s decision to designate 149 Harmony Road South under Part IV of the Ontario Heritage Act, City staff be authorized to proceed as set out in Section 2.0 of said Closed Item.

  • That based on Closed Report ED-25-13 dated January 8, 2025, staff be authorized to advance the acquisition strategy as generally outlined in Section 4.4 of said Report for the lands required to advance the Conlin Road Reconstruction Project.

  • That based on Item ED-25-15 dated January 8, 2025, staff be authorized to proceed in accordance with Closed Item ED-25-15 concerning various port-related matters. 

  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That the meeting recess and reconvene in a session closed to the public pursuant to Section 239(2)(c) of the Municipal Act to consider Item ED-25-11 which concerns the proposed or pending acquisition or disposition of land. 

    Carried

    The meeting recessed at 12:15 p.m. and reconvened at 12:19 p.m. in a session closed to the public with all members of Council present in the Chamber Council except Councillor Neal who participated electronically. 

    Also in attendance were the Manager, Legislative Services/Deputy City Clerk, the Chief Administrative Officer; the Commissioner Corporate and Finance Services Department; the Commissioner, Safety and Facilities Services Department; the Commissioner, Community and Operations Services; the Commissioner, Economic and Development Services Department; the City Solicitor; the Manager, Policy; and F. Bianchet and K. Christopher, Council-Committee Coordinators. 

    All other staff and members of the public left the meeting. 

    Council entered closed session at 12:19 p.m.

    Closed meeting discussions took place.  


  • Moved byCouncillor Gray
    Seconded byCouncillor Kerr

    That Council rise from close session and report. 

    Carried

    Council rose from closed session at 12:30 p.m. 


The following is a summary of the closed portion of the meeting.

Members of Council questioned the City Solicitor, the Commissioner, Safety and Facilities Services Department and the Commissioner, Economic and Development Services concerning Report ED-25-11 regarding the disposal strategy and/or declaration of certain City-owned lands as surplus for lands west of 1190 Keith Ross Drive and 1170 Keith Ross Drive.

The City Solicitor, the Commissioner, Safety and Facilities Services Department and the Commissioner, Economic and Development Services, responded to questions from Council.

This concludes the closed meeting summary.

  • Consent Motion: 

    1. That based on Report ED-25-11 dated January 8, 2025, certain City-owned lands, measuring approximately 0.43 hectares (1 ac.) in size and located directly west of 1190 Keith Ross Drive, as identified on Attachments 1 and 2 of said Report, be declared surplus to municipal requirements and that the requirement to declare a City-owned property first as potentially surplus be waived, together with all associated notice requirements in accordance with By-law 178-2022, given the localized nature of the matter; and,
    2. That the Commissioner, Economic and Development Services Department, be authorized to execute the disposal strategy as generally outlined in Section 4.8.1 of said Report for the City-owned lands measuring approximately 0.43 hectares (1 ac.) in size and located directly west of 1190 Keith Ross Drive, and enter into any necessary agreements or documents to give effect to said disposal strategy, provided they are in a form and content satisfactory to the Commissioner, Economic and Development Services Department, and the City Solicitor; and,
    3. That the Commissioner, Economic and Development Services Department, be authorized to execute the disposal strategy as generally outlined in Section 4.8.2 of said Report for the City-owned property at 1170 Keith Ross Drive, known as Lot 5 on the North Field Lotting Plan for the Oshawa Executive Airport, that was declared surplus to municipal requirements by City Council on April 21, 2008, and enter into any necessary agreements or documents to give effect to said disposal strategy, provided they are in a form and content satisfactory to the Commissioner, Economic and Development Services Department, and the City Solicitor.
  • The vote to adopt the recommendation contained in Item ED-25-11.

    Carried
  • Moved byCouncillor Giberson
    Seconded byCouncillor Marks

    Whereas intimate partner violence (IPV) is physical, sexual and emotional abuse and aggression that occurs in an intimate relationship; and,

    Whereas every six days a woman is killed in Canada by her intimate partner; and,

    Whereas one in five women experience some form of abuse in their intimate relationship; and,

    Whereas on the morning of September 22, 2015, in Ottawa’s Renfrew County, Carol Culleton, Anastasia Kuzyk and Nathalie Warmerdam were murdered by a former partner; and,

    Whereas on June 28, 2022, a five-person jury established as part of a coroner’s inquest into the events of September 22, 2015; Renfrew County delivered 86 recommendations in a unanimous verdict on the deaths of three local women, who were killed by their former partner on a single morning in 2015; the City of Ottawa, Renfrew County, and Lanark County have passed motions declaring an IPV epidemic, and acknowledging the 86 recommendations in the Renfrew County Inquest; and,

    Whereas on April 26, 2023, the Region of Durham adopted a resolution declaring IPV an epidemic and is in the process of integrating IPV into Region’s

    Community Safety and Well-Being Plan, and the local municipalities of Clarington, Whitby, and Ajax and the Ontario’s Big City Mayors Caucus and Mayors and Regional Chairs of Ontario along with many other municipalities in Ontario have adopted similar resolutions in 2023 and 2024; and,

    Whereas specific legislation addressing family and domestic violence has been passed by six provinces and three territories; however, Ontario has not implemented this type of legislation; and,

    Whereas the Violence Prevention Coordination Council of Durham (VPCC), which represents 35 local agencies, have seen a significant increase in demand for assistance from local IPV support providers. In the fiscal year 2021-22, Durham Victim Services supported 4,438 victims of Intimate Partner Violence, up 32% over four years and supported 916 victims of Sexual Violence, up 277% over four years. 

    Therefore be it resolved:

    1. That the Council of the City of Oshawa affirms that IPV is an epidemic and urges the Ontario Government to declare an IPV epidemic, as per recommendation #1 of the Renfrew County Inquest;
    2. That the Council of the City of Oshawa supports the Region of Durham declaration of IPV as an epidemic and the integration of IPV into the Region’s Community Safety and Well-Being Plan, as per recommendation #10 of the Renfrew County Inquest; and,
    3. That this motion be distributed to MPP Jennifer French and MPP Todd McCarthy, the Ministry of the Attorney General, the Provincial Office of Women's Social and Economic Opportunity, Durham Region municipalities, and the Association of Municipalities of Ontario.
    Affirmative (11)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor Lee
    Carried (11 to 0)
  • Moved byCouncillor Chapman
    Seconded byCouncillor Giberson

    That the Confirming By-law be passed.

    Carried
  • Moved byCouncillor Kerr
    Seconded byCouncillor Marimpietri

    That the meeting adjourn at 12:33 p.m. 

    Carried