Corporate and Finance Services Committee

Minutes

Monday, November 06, 2023 at 9:30 A.m. - 10:30 A.m.

Council Chamber

Present:

• Councillor Giberson
• Councillor Marks
• Councillor Marimpietri
• Councillor McConkey
• Mayor Carter

Absent:

• Councillor Neal

Also Present

• Councillor Chapman
• Councillor Gray
• Councillor Kerr
• Councillor Lee
• S. Sinnott, Commissioner, Corporate and Finance Services
• J. Lane, Council-Committee Coordinator
• P. Aguilera, Council-Committee Coordinator
• F. Bianchet, Council-Committee Coordinator
• K. Christopher, Council-Committee Coordinator
• M. Medeiros, Director, Legislative Services/City Clerk
• L. Davis, Manager, Legislative Services/Deputy City Clerk
• A. Foran, Elections Officer

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Public Meeting

Councillor Giberson called the meeting to order and stated that all members of the Committee were participating from the Chamber except Councillor Neal who was absent. Also present in the Chamber were Councillors Chapman, Gray, Kerr and Lee.                                           .

Additional Agenda Items

• Moved by Councillor Marks

  That the rules of procedure be waived to add a verbal presentation from Julie MacIsaac, Director, Transformation and Innovation and Amanda Banning, Indigenous Relations Advisor concerning Report CF-23-85 being the Land Acknowledge and Land Acknowledgement Policy to the Corporate and Finance Services Committee agenda for the meeting of November 6, 2023. (Requires 2/3 vote of members present)

  Motion Carried

Declarations of Pecuniary Interest

None

Presentations

Innovation and Transformation - Land Acknowledgement Statement and Land Acknowledgment Policy   

Julie MacIsaac, Director, Innovation and Transformation, and Amanda Banning, Indigenous Relations Advisor, provided a presentation concerning Report CF-23-85 being the Land Acknowledgement Statement and Land Acknowledgement Policy.

The Committee questioned the Director, Innovation and Transformation and the Indigenous Relations Advisor. 

Delegations

None

Referrals from Council

None

Reports from Advisory Committees

Oshawa Accessibility Advisory Committee Report

CF-23-82 - Ed Broadbent Park - Accessible Curb Cut Alert on the City's Website (formerly OAAC-23-34) (Ward 5)

• Moved by Councillor Marks

  Moved by Councillor Marks

  That Report CF-23-82 (previously OAAC-23-34) concerning Ed Broadbent Park - Accessible Curb-cut  Alert on the City's Website be endorsed:

  That the City website provide an alert to advise residents that although Ed Broadbent Park is accessible from the parking lot, it does not have a public sidewalk accessible curb-cut from the south bound transit side at this time. The City will have this completed in the near future.

  Motion Carried

Items Requiring Direction

None

Public Consent Agenda

• Moved by Councillor Marks

  That all items listed under the heading of Public Consent Agenda for the November 6, 2023 Corporate and Finance Services Committee meeting be adopted as recommended except Reports CF-23-86 and CF-23-87.

  Motion Carried

Correspondence with recommendations

None

Staff Reports/Motions with recommendations

CF-23-83 - Streamline Development Approval Fund Update (All Wards)

• That the Corporate and Finance Services Committee recommend to City Council:

  That Report CF-23-83, dated November 1, 2023, concerning the Streamline Development Approval Fund Update be received for information.

CF-23-84 - Request for Tender C2023-090 Computer Equipment and C2023-092 Microsoft Surfaces and Accessories (All Wards)

• That the Corporate and Finance Services Committee recommend to City Council:

  1. That the Manager, Procurement be authorized to award contracts, as detailed in Report CF-23-84 dated November 1, 2023, being the low compliant bids meeting specifications as follows:
     
     1. Request for Tender (R.F.T.) C2023-090 Supply & Delivery of Computer Equipment to CDW Canada Corp., in the amount of $351,321 excluding all taxes (leasing company Macquarie Equipment Finance Ltd. to pay equipment supplier directly);
     2. Request for Tender (R.F.T.) C2023-092 Microsoft Surfaces and Accessories to Nova Networks, in the amount of $188,890 excluding all taxes (leasing company Macquarie Equipment Finance Ltd. to pay equipment supplier directly);
  2. That additional funding of $30,000 excluding all taxes be made available from the Information Technology Reserve to cover other miscellaneous components as required for the computer hardware rollout; and,
  3. That, pursuant to the requirements of Ontario Regulation 46/94, the Treasurer of the Regional Municipality of Durham be advised that the City will be entering into a financing lease with Macquarie Equipment Finance Ltd. on the terms stated in Report CF-23-84.

CF-23-85 - Land Acknowledgement and Land Acknowledgement Policy (All Wards)

• That the Corporate and Finance Services Committee recommend to City Council:

  1. That pursuant to Report CF-23-85 dated November 1, 2023 concerning the Land Acknowledgement and Land Acknowledgement Policy:
     1. That the Full and Abbreviated Land Acknowledgements as set out in Attachment 1 to Report CF-23-85 be approved in principle; and,
     2. That the City of Oshawa Land Acknowledgement Policy as set out in Attachment 2 to Report CF-23-85 be approved; and,
     3. That the budget amount of $20,000 for the Land Acknowledgement to appear on interior signage at City facilities be referred to the Mayor for consideration in the proposed 2024 Budget.

Public Discussion Agenda

Matters Excluded from the Consent Agenda

CF-23-86 - Review of Consultation and Proposed Replacement of the Election Sign By-law (All Wards)

• Moved by Councillor McConkey

  That the Corporate and Finance Services Committee recommend to City Council:

  1. That in accordance with Report CF-23-86 dated November 1, 2023 concerning consultation and a proposed replacement of By-law 42-2014, Council pass a new Election Sign By-law as set out in Attachment 2 with the following amendments:
     1. That Sections 3.1, 3.2 and 4.1 be deleted; and,
     2. That the following words be added to Section 4.2 'public boulevards, excluding boulevards around municipal, provincial and federal facilities, trails and heritage sites'; and,
     3. In Section 6.1 (a), replace the words '42 days' to '25 days'.

  and in a form and content acceptable to the City Solicitor and the City Clerk; and,

       2. That By-law 42-2014, as amended, be repealed.
• Amendment:
  Moved by Councillor McConkey

  That Part b. be amended to add the following words 'around parks, schools, properties at intersections' after the words 'excluding boulevards'; and;

  That the words 'and all of a candidate's boulevard signs be a minimum distance of 15 metres from each other' be added after the words 'heritage sites'.

   

  Affirmative (3)	Councillor Giberson, Councillor Marks, and Councillor McConkey
  Negative (2)	Mayor Carter, and Councillor Marimpietri
  Absent (1)	Councillor Neal

  Motion Carried (3 to 2)
• Moved by Councillor Marks

  That this item be referred to staff to deliberate on a reduced public boulevard presence and a satisfactory time limit be presented to the Committee.

  Affirmative (3)	Councillor Giberson, Councillor Marks, and Councillor McConkey
  Negative (2)	Mayor Carter, and Councillor Marimpietri
  Absent (1)	Councillor Neal

  Motion Carried (3 to 2)

CF-23-87 - In-Person Attendance Policy for Presentations (All Wards)

• Moved by Councillor McConkey

  That the Corporate and Finance Services Committee recommend to City Council:

  Whereas there are many benefits and few setbacks when consultants under contract to the City make Presentations to Committee and Council in person rather than virtually;

  Now therefore the City’s Rules of Procedure be amended to ensure consultants under contract to the City present in person unless egregious circumstances make a virtual participation the only option.
• Amendment:
  Moved by Councillor Marks

  That the motion be amended to add a period after the words "in person" and delete the rest.

  Affirmative (5)	Mayor Carter, Councillor Giberson, Councillor Marimpietri, Councillor Marks, and Councillor McConkey
  Absent (1)	Councillor Neal

  Motion Carried (5 to 0)
• Moved by Councillor McConkey

  The vote on the motion, as amended. 

  Affirmative (2)	Councillor Marks, and Councillor McConkey
  Negative (3)	Mayor Carter, Councillor Giberson, and Councillor Marimpietri
  Absent (1)	Councillor Neal

  Motion Lost (2 to 3)
• Moved by Councillor Marks

  The vote to adopt the recommendation contained in Report CF-23-87.

  Motion Carried

Items Introduced by Council Members

None

Councillor Marks left the meeting at 11:20 a.m.

Items Pulled from the Information Package

CF-23-88 - 2022 Annual Report on Development Charge Reserve Funds (INFO-23-199) (All Wards)

• Moved by Councillor McConkey

  That Report CF-23-88 dated October 24, 2023, (formerly INFO-23-199) concerning the 2022 Annual Report on Development Charge Reserve Funds be received for information.

  Motion Carried

Questions to Staff Concerning the Committee's Outstanding Items List

The Committee questioned the Director of Legislative Services/City Clerk concerning the Outstanding Items List.

 

Closed Consent Agenda

Correspondence with recommendations

None

Staff Reports/Motions with recommendations

None

Closed Discussion Agenda

Matters Excluded from the Consent Agenda

None

Items Requiring Direction

None

Matters Tabled

None

Adjournment

• Moved by Councillor Marimpietri

  That the meeting be adjourned at 11:34 a.m. 

  Motion Carried