Corporate and Finance Services Committee

Minutes

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Council Chamber
Present:
  • Councillor Giberson
  • Councillor Marks
  • Councillor Marimpietri
  • Councillor McConkey
  • Mayor Carter
Absent:
  • Councillor Neal
Also Present
  • P. Aguilera, Council-Committee Coordinator
  • K. Christopher, Council-Committee Coordinator
  • L. Davis, Manager, Legislative Services/Deputy City Clerk
  • S. Sinnott, Commissioner, Corporate and Finance Services
  • J. Martin, Director, Finance Services
  • T. Barker, Manager, Procurement and Accounts Payable
  • A. Aasen, Supervisor, Asset Management
  • R. Rossetti, Grant Administrator

Public Meeting

 

Councillor Giberson called the meeting to order and stated that all members of the Committee were participating from the Chamber except Councillors McConkey and Marimpietri who participated electronically and Councillor Neal who was absent. Also present in the Chamber was Councillor Lee.

Land Acknowledgement

 

The City of Oshawa is situated on lands within the traditional and treaty territory of the Michi Saagiig and Chippewa Anishinaabeg and the signatories of the Williams Treaties, which include the Mississaugas of Scugog Island, Curve Lake, Hiawatha and Alderville First Nations, and the Chippewas of Georgina Island, Rama and Beausoleil First Nations.

We are grateful for the Anishinaabeg who have cared for the land and waters within this territory since time immemorial.

We recognize that Oshawa is steeped in rich Indigenous history and is now present day home to many First Nations, Inuit and Métis people. We express gratitude for this diverse group of Indigenous Peoples who continue to care for the land and shape and strengthen our community.

As a municipality, we are committed to understanding the truth of our shared history, acknowledging our role in addressing the negative impacts that colonization continues to have on Indigenous Peoples, developing reciprocal relationships, and taking meaningful action toward reconciliation.

We are all Treaty people.

Additional Agenda Items

 

None

Declarations of Pecuniary Interest

 

None

Presentations

 

None

Delegations

 

None

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

CF-25-04 - Greater Oshawa Chamber of Commerce - Request for In-Kind Support for 2025

This item has attachments. 
1.Corr_CF_2025-04.pdf
  • Moved byCouncillor Marks

    That the Corporate and Finance Services Committee recommend to City Council:

    That Item CF-25-04 concerning the Greater Oshawa Chamber of Commerce - Request for In-Kind Support for 2025, be referred to staff for review and direct response.

  • Amendment:
    Moved byCouncillor McConkey

    That the motion be amended to remove the words "for review and direct response" and replaced with the words "to report back to Committee".

    Affirmative (2)Councillor Giberson, and Councillor McConkey
    Negative (3)Mayor Carter, Councillor Marimpietri, and Councillor Marks
    Absent (1)Councillor Neal
    Lost (2 to 3)

    Mayor Carter left the meeting at 9:44 a.m.


  • The vote on the recommendation related to Correspondence CF-24-05.

    Carried

    Councillor Marimpietri left the meeting at 9:46 a.m.


Public Consent Agenda

 
  • Moved byCouncillor Marks

    That all items listed under the heading Public Consent Agenda for the January 13, 2025 Corporate and Finance Services Committee meeting be adopted as recommended except for Report except CF-24-03.

    Carried

Correspondence with recommendations

 

None

Staff Reports/Motions with recommendations

 

CF-25-01 - Single Source – Budgeting Software Solution (All Wards)

 

  • That the Corporate and Finance Services Committee recommend to City Council:

    Whereas Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

    Whereas the City currently utilizes budgeting software to establish and maintain operating and capital budgets; and,

    Whereas funding has been approved in 2025 for Project 30-0137 Budgeting Software Solution in the amount of $300,000 including non-rebateable H.S.T.; and,

    Whereas the current budgeting software is dated technology with restricted functionality limiting the City’s ability to continue enhancing and modernizing annual budgets and therefore should be replaced; and,

    Whereas it is prudent and best practice that technology is kept current to have budgeting software advancements in order to gain additional functionality, system capabilities, configurability, and additional transparency; and,

    Whereas after review of the supplier landscape, it is in the City’s best interest to single source budgeting software to Questica as part of GTY Technology Holdings Inc. dba Euna Solutions;

    Therefore be it resolved that pursuant to Item CF-25-01:

    1. That the Manager, Procurement be authorized to award a single source contract to GTY Technology Holdings Inc. dba Euna Solutions not to exceed the budget amount of $300,000 including non-rebateable H.S.T., for Budgeting Software Solution; and,
    2. That the Manager, Procurement be authorized to extend this contract for future maintenance, support, licenses, upgrades, subject to budget approval, satisfactory performance, and pricing.

CF-25-02 - Contract Award – C2024-104 Shore Protection Design - Stone Street Park (Ward 5)

 

  • That the Corporate & Finance Services Committee recommend to City Council:

    Whereas the Purchasing By-law, requires Council approval of Professional and Consulting Services contract awards greater than $100,000; and,

    Whereas in 2023 Council approved project 53-0004 for Stone Street Park Shore Protection in the amount of $300,000, inclusive of non-rebateable H.S.T.; and,

    Whereas Procurement issued a Request for Proposal (R.F.P.) C2024-104 for Shore Protection Design – Stone Street Park; and,

    Whereas four (4) bids were received (publicly posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on November 20, 2024; and,

    Whereas proposals were evaluated on qualification, experience, proposal quality, project deliverables, technical response, and price; and,

    Whereas the evaluation team unanimously scored the bid received by W.F. Baird and Associates Coastal Engineers Ltd. as comprehensive, thorough, addressed all requirements of the R.F.P, is the highest-ranking proponent and best satisfied the City’s requirements; and,

    Whereas the proposal received from W.F. Baird and Associates Coastal Engineers Ltd. in the amount of $152,079, plus H.S.T. ($154,756 including non-rebateable H.S.T.) for Shore Protection Design – Stone Street Park;

    Therefore, be it resolved that pursuant to CF-25-02, that the Manager, Procurement award a contract to W.F. Baird and Associates Coastal Engineers Ltd. in the amount of $152,079 excluding H.S.T. for C2024-104 Shore Protection Design – Stone Street Park.

Public Discussion Agenda

 

Matters Excluded from the Consent Agenda

 

CF-25-03 - 2024 Corporate Grants Update (All Wards)

This item has attachments. 
1.CF-25-03.pdf
  • Moved byCouncillor McConkey

    That Report CF-25-03 concerning the 2024 Corporate Grants Update be referred back to staff to provide a report back including the date of the grant submissions, the date of the grant approvals, the grant sources and information regarding the internal Grant Management Team including the formation and composition.

    Affirmative (1)Councillor McConkey
    Negative (2)Councillor Giberson, and Councillor Marks
    Absent (3)Mayor Carter, Councillor Marimpietri, and Councillor Neal
    Lost (1 to 2)
  • Moved byCouncillor Marks
    That the Corporate and Finance Services Committee recommend to City Council:
    That based on Report CF-25-03, dated January 13, 2025, concerning the Corporate Grants update be received for information. 
    Carried

Items Introduced by Council Members

 

None

Items Pulled from the Information Package

 

None

Questions to Staff Concerning the Committee's Outstanding Items List

 

None

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
  • Moved byCouncillor Marks

    That this meeting be adjourned at 10:01 a.m.

    Carried
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