Corporate and Finance Services Committee Meeting Agenda

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Council Chamber

Members of the Committee:

Councillor Giberson, Chair

Councillor Marks, Vice-Chair

Councillor Marimpietri

Councillor McConkey

Councillor Neal

Mayor Carter, Ex Officio

 

The personal information contained in your correspondence to Oshawa City Council or its committees is collected under the Municipal Act, 2001.  Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter.  This information will become part of the public record.

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For inquiries about this agenda please contact Legislative Services at 905-436-3311 or by email at clerks@oshawa.ca.

Public Meeting

 

Land Acknowledgement

 

The City of Oshawa is situated on lands within the traditional and treaty territory of the Michi Saagiig and Chippewa Anishinaabeg and the signatories of the Williams Treaties, which include the Mississaugas of Scugog Island, Curve Lake, Hiawatha and Alderville First Nations, and the Chippewas of Georgina Island, Rama and Beausoleil First Nations.

We are grateful for the Anishinaabeg who have cared for the land and waters within this territory since time immemorial.

We recognize that Oshawa is steeped in rich Indigenous history and is now present day home to many First Nations, Inuit and Métis people. We express gratitude for this diverse group of Indigenous Peoples who continue to care for the land and shape and strengthen our community.

As a municipality, we are committed to understanding the truth of our shared history, acknowledging our role in addressing the negative impacts that colonization continues to have on Indigenous Peoples, developing reciprocal relationships, and taking meaningful action toward reconciliation.

We are all Treaty people.

Additional Agenda Items

 

(As may be presented at the meeting)

Declarations of Pecuniary Interest

 

(As may be presented by Committee Members)

Presentations

 

None

Delegations

 

None

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

None

Public Consent Agenda

 

Correspondence with recommendations

 

None

Staff Reports/Motions with recommendations

 

CF-24-04 - Asset Retirement Obligation Policy (All Wards)

This item has attachments. 
1.REPORT_CF-24-04.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That pursuant to Report CF-24-04 dated January 31, 2024, the Asset Retirement Obligation Policy be approved.

CF-24-07 - 2023 External Audit Service Plan (All Wards)

This item has attachments. 
1.REPORT_CF-24-07.pdf

(Also See Pages C1 to C13 - Closed Pursuant to Section 239 (2)(i) of the Municipal Act.)

  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That Report CF-24-07 concerning the 2023 External Audit Service Plan, dated January 31, 2024 be received for information.

CF-24-09 - C2024-003 Assessment & Appeal Management Services – Contract Award (All Wards) 

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas the Purchasing By-law, requires Council approval of Professional and Consulting Services contract awards greater than $100,000; and,

    Whereas Council has approved funding in the annual Taxes Written Off budget for assessment & appeal management services; and,

    Whereas Procurement issued a Request for Proposal Assessment & Appeal Management Services for an initial three year term with the option to renew for additional three one-year terms; and,

    Whereas one (1) bid was received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on January 23, 2024; and,

    Whereas the evaluation team reviewed the bid received by MTAG Paralegal Professional Corp. as comprehensive, thorough, addressed all requirements of the R.F.P, and best satisfied the City’s requirements; and,

    Whereas the proposal received from MTAG Paralegal Professional Corp. in the amount of *$216,000 for Assessment & Appeal Management Services for an initial three year term meets the requirements of the proposal;

    Therefore be it resolved that pursuant to Item CF-24-09:

    1. That in accordance with Item CF-24-09, dated February 5, 2024, that the Manager, Procurement, be authorized to award an initial three year contract to MTAG Paralegal Professional Corp. in the amount of *$216,000 for Assessment & Appeal Management Services, being the highest ranked proponent received; and
    2. That the Manager, Procurement, be authorized to extend this contract for an additional three one-year terms, subject to provision of satisfactory services and pricing.

    Note: Dollar amounts with an asterisk (*) are before applicable taxes 

Public Discussion Agenda

 

Closed Consent Agenda

 

Correspondence with recommendations

 

None

Staff Reports/Motions with recommendations

 

CF-24-05 - 2023 Year End Taxation Services Position (All Wards)

 

Closed Pursuant to Section 239 (2)(b) of the Municipal Act.


(See Pages C15 to C20)

  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That Report CF-24-05 concerning the 2023 Year End Taxation Services Position, dated January 31, 2024 be received for information.

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
No Item Selected