Community and Operations Services Committee Meeting Agenda

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Council Chamber

Members of the Committee:

Councillor Gray, Chair

Councillor Lee, Vice-Chair

Councillor Chapman

Councillor Neal

Councillor Nicholson

Mayor Carter, Ex Officio

 

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Public Meeting

 

Additional Agenda Items

 

(As may be presented at the meeting)

  • Recommendation

    That the delegation of Robert Small be added to the Community and Operations Services Committee Meeting of May 15, 2023.

Declarations of Pecuniary Interest

 

(As may be presented by Council Members)

Presentations

 

Community Support Services - Petition for Pedestrian Crossover on Coldstream Drive

 

Michael Sluggett, Manager Traffic, Street Lighting and Parking to provide a presentation concerning the Petition for Pedestrian Crossover on Coldstream Drive.

Delegations

 

None.

  • Recommendation

    That the delegation of Robert Small be heard.

Referrals from Council

 

CO-23-31 - Request - Long Term Parking License Agreement at Centre Street Parking Garage (G1): Plazacomm Investments Ltd. (Formerly CNCL-23-40) (Ward 4)

This item has attachments. 
1.REPORT_CO-23-31.pdf
  • Recommendation

    Whereas, outlined in correspondence CO-23-26, appended as Attachment 1, Plazacomm Investments Ltd. is looking to redevelop the 8-storey, 100,000+ sq. ft. office building located at 40 King Street West in Oshawa; and,

    Whereas this building will be redeveloped to include office space; and,

    Whereas the Plazacomm Investments Ltd. has requested 200 long term parking spaces in the adjacent City owned parking structure located at 40 Bond Street West (Centre Street Parking Garage); and, 

    Whereas City staff have advised Plazacomm Investments Ltd. that the maximum number of parking spaces that could be offered is 150, which was acceptable; and,

    Whereas staff, in consultation with Plazacomm Investments Ltd. propose that the City enter into an agreement in relation to parking at the Centre Street Parking Garage with Plazacomm Investments Ltd., subject to certain terms and conditions, including:

    1. A term of 20 years commencing on January 1, 2024; and,
    2. Plazacomm Investments Ltd. shall pay the City current market rate each year for each parking space; and,
    3. The City shall be entitled to relocate all or some of the parking spaces being licensed to Plazacomm Investments Ltd. to other controlled parking facilities owned or operated by the City. These spaces shall be located as close as possible to the Centre Street Parking Garage and in no event will be further than 1 km from the Centre Street Parking Garage; and,
    4. The City does not guarantee the availability of any parking space on a day to day basis;

    Therefore be it resolved that the Mayor and Clerk be authorized to execute an agreement with Plazacomm Investments Ltd on the basis of the foregoing and in the form satisfactory to the Commissioner, Community and Operations Services Department and the City Solicitor.

Reports from Advisory Committees

 

Report of Oshawa Active Transportation Advisory Committee

 

The Oshawa Active Transportation Advisory Committee respectfully reports and recommends to the Community and Operations Services Committee.

CO-23-32 - OATAC 2023 Projects Working Group - Review of the Roundabout Policy (Formerly OATAC-23-06) (All Wards)
This item has attachments. 
1.ACREPORT_CO-23-32.pdf
  • Recommendation

    That, based on Report CO-23-32 (formerly OATAC-23-06) being a report from the OATAC Projects Working Group concerning the design of roundabouts, staff implement the recommendations for updates to existing roundabouts.

Items Requiring Direction

 

CO-23-28 - Follow up to report CO-23-12, Petition for Pedestrian Crossover on Coldstream Drive near Bloom Senior Residence (Ward 1)

This item has attachments. 
1.REPORT_CO-23-28.pdf
  • Recommendation

    That the Community and Operations Services Committee recommend to City Council:

    1. That the Community and Operations Services Committee select an option as detailed in Section 5.1 of Report CO-23-28 ‘Petition for Pedestrian Crossover on Coldstream Drive near Bloom Senior Residence’, dated May 10, 2023; and,
    2. That Pedestrian Warning signs with Seniors tabs be installed on Coldstream Drive in the vicinity of Bloom Senior Residence.

CO-23-30 - Proposed Region of Durham “Curbside Swap Day” Pilot (All Wards)

 
  • Recommendation

    That the Community and Operations Services Committee  recommend to City Council:

    Whereas the Region of Durham (“Region”) approved the 2022 to 2040 Long-term Waste Management Plan (“Waste Plan”) which serves as a roadmap for waste management over the next 20 years; and,

    Whereas the Waste Plan guides the Region in developing innovative ways to use waste as a resource in a circular economy, while demonstrating leadership in sustainability and mitigating environmental impacts; and,

    Whereas The Region has consulted with City staff on a “Curbside Swap Day” (“Pilot”) that they are proposing for the six (6) local area municipalities where the Region is responsible for all waste collection; and,

    Whereas the Pilot would allow residents to place unwanted gently used items at the curb, on a designated Saturday in September between certain hours, for other residents and community members to browse and take for their own use, free of charge; and,

    Whereas there are other municipalities that have been operating such a program without a significant increase in workload or need for by-law enforcement; and,

    Whereas the City currently operates a Large Item Collection Program where large items such as furniture are collected and disposed of as waste; and,

    Whereas the Pilot is another way for the Region and the City to promote Rethink and Reduce/Reuse opportunities which are highlighted in the Waste Plan; and,

    Whereas the City supports the need for actions to reduce waste and is working cooperatively with the Region to advance the actions where possible; and,

    Whereas staff are supportive of the intent of the Pilot and provided the Region with the following feedback on the proposed Pilot:

    • Concerns about illegal dumping and materials being left at the curb outside the designated time of the event. Materials left at the curb are subject to enforcement under the City’s Waste Collection By-law 113-2008 and could result in additional calls to Service Oshawa, Municipal Law Enforcement Services and Waste Collection Services. Enforcement would be viewed negatively requiring residents to remove their items from the curb and to schedule a Large Item Pick-up for the unwanted items.
    • The Pilot would be difficult to handle at multi-residential buildings and condominium complexes which could result in illegal dumping and the inability to properly enforce.
    • There is a lack of ability to measure the actual effectiveness/success of the program to determine if it is being utilized.
    • There is a general sense that many residents are using online forums which are much more effective than driving around the City in hopes of finding something.
    • Communication will be a challenge if the Region proceeds with implementing the Pilot in the 6 jurisdictions they service and the City chooses not to participate resulting in Oshawa residents participating regardless.

    Therefore the Community and Operations Committee provide direction with respect to the City’s participation in the Region’s “Curbside Swap Day” Pilot if it is approved by Regional Council. 

Public Consent Agenda

 
  • Recommendation

    That all items listed under the heading of Public Consent Agenda for the May 15, 2023 Community and Operations Services Committee meeting be adopted as recommended.

Correspondence with recommendations

 

None.

Staff Reports/Motions with recommendations

 

CO-23-29 - Response to CS-22-48 being a Notice of Motion concerning the recognition of Historic Hamlets of Oshawa (All Wards)

This item has attachments. 
1.REPORT_CO-23-29.pdf
  • Recommendation

    That the Community and Operations Services Committee recommend to City Council:

    Whereas on May 16, 2022 Community Services Committee recommended Item CS-22- 48, being a Notice of Motion, to City Council:

    “Whereas the City of Oshawa has placed signage recognizing the historical hamlets of Raglan and Columbus; and,

    Whereas the historical hamlets in Oshawa represent a key feature of the development of our City and that legacy should not be lost; and,

    Whereas the historical hamlets of Cedar Dale, Southmead and Westmount have no recognition and their legacy is in danger of being lost;

    Therefore, that staff investigate and report back on the following:

        1. The feasibility of placing signage, similar to that provided for Raglan and Columbus, that will recognize the historical hamlets of Cedar Dale, Southmead and Westmount; and,
        2. Funding opportunities to support the construction and placement; and,
        3. Potential locations on public lands or city boulevard for such signs.”; and,

    Whereas at the May 24, 2022 meeting of Council, the Notice of Motion was referred to staff to consult with the Oshawa Historical Society for further comment; and,

    Whereas the Oshawa Historical Society Archivist provided a report as it relates to the proposed historical hamlets referenced in the Notice of Motion, provided as Attachment 1, but did not provide further comment related to signage; and,

    Whereas generally these types of requests are initiated through community interest in recognition of historical significance; and,

    Whereas since there is little known about the history of Westmount and Southmead or their boundaries; and,

    Whereas Westmount and Southmead were considered neighbourhoods as opposed to a hamlet or a village it is not feasible or appropriate to provide recognition; and,

    Whereas the Archivist noted that Cedar Dale was listed along with Columbus and Raglan as a principle village within the township of East Whitby with a defined boundary south of Bloor Street to Lake Ontario bounded by Park Road to the west and Wilson Road to the East, as shown in Attachment 2; and,

    Whereas the Village of Columbus and the Village of Raglan are uniquely different from historical villages located within the urban boundary;

    Whereas, staff reviewed the feasibility of recognizing the history of Cedar Dale as a village within the township of East Whitby and determined that accommodating road signs similar to the signs for Raglan and Columbus is not practical or feasible due to the size and space required within the right of way;

    Whereas, if based on the Archivists report, there is a desire to recognize the former Village of Cedar Dale, it would be more appropriate to include “Historic Village of Cedar Dale” on the primary neighbourhood park signage within the designated area, as shown in Attachment 3;

    Whereas, this would be over and above Parks Operations annual sign replacement program requiring additional Operating Budget of $14,500 plus staff resources;

    Therefore be it resolved that if, based on the Archivists report, there is a desire to recognize the former Village of Cedar Dale the following be endorsed by City Council:

    1. That, pursuant to Item CO-23-29, the former Village of Cedar Dale should be recognized as a historically significant area; and,
    2. That Operations Services staff be authorized to add “Historic Village of Cedar Dale” to the primary neighbourhood park signs within the area historically known as Cedar Dale; and,
    3. That an additional $14,500 be added to the 2024 Parks Operating budget for sign replacement.

Public Discussion Agenda

 

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

Item CS-21-105 - Fleet Services Decarbonization Strategy

 

Report CS-21-105 concerning a request for staff to adopt a vehicle purchasing policy that assumes an electric vehicle purchase as the default choice and move to a fleet replacement policy that sets ambitious targets in fleet electrification and decarbonisation. (Tabled October 18, 2021)

Item CO-23-11 - Memorials, Recognizing Unmarked Graves

 

Report CO-23-11 concerning Memorials, Recognizing Unmarked Graves. (Tabled April 24, 2023)

Adjournment

 
  • Recommendation

    That the meeting adjourn at

No Item Selected