Safety and Facilities Services Committee

Minutes

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Council Chamber
Present:
  • Councillor Nicholson
  • Councillor Kerr
  • Councillor Lee
  • Councillor Marks
  • Mayor Carter
Absent:
  • Councillor McConkey
Also Present:
  • Councillor Marimpietri
  • F. Bianchet, Council-Committee Coordinator
  • J. Lane, Council-Committee Coordinator
  • K. Christopher, Council-Committee Coordinator
  • A. Grant, Commissioner, Safety and Facilities Services Department
  • P. Lyon, Director, Municipal Law Enforcement and Licensing Services
  • S. Barkwell, Fire Chief
  • K. Alexander, Director, Facilities Management Services
  • K. Man, Manager, Policy and Research
  • D. Livesey, Senior Policy Advisor
  • L. Davis, Manager, Legislative Services/Deputy City Clerk
  • P. Aguilera, Council-Committee Coordinator

Public Meeting

 

Councillor Nicholson called the meeting to order and stated that all members of the Committee were participating from the Chamber except Councillor McConkey who was absent.  Also present in the Chamber was Councillor Marimpietri.

Additional Agenda Items

 
  • Moved byCouncillor Kerr

    That the delegations of George Lysyk, Beth Kelly, Angelica Van Leeuwen, Brendalee Pekelny, Alex Down and Jane Hurst be added to the agenda, and Correspondence SF-23-31 from Stacey Hawkins, Durham Region Home Builders’ Association concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program, be added to the Safety and Facilities Services Committee agenda for the meeting of September 18, 2023 and be referred to the respective report.

    Motion Carried
  • Moved byCouncillor Kerr

    That the rules of procedure be waived in order to add an additional delegation to the agenda. (Requires 2/3 vote of members present)

    Motion Carried
  • Moved byCouncillor Kerr

    That the delegation of Michael Dominguez be added to the Safety and Facilities Services Committee agenda for the meeting of September 18, 2023.

     

    Motion Carried

Declarations of Pecuniary Interest

 

Mayor Carter - SF-23-28 - Additional Proposed Policy Options for the Residential Rental Housing Licensing Program (All Wards)

 

Mayor Carter made a declaration of interest concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program as he owns multi-residential properties in the City and did not take part in discussion or voting on the matter.

Presentations

 

None

Delegations

 
  • Moved byCouncillor Kerr

    That the delegations of Chris Seepe, George Lysyk, Beth Kelly, Angelica Van Leeuwen, Brendalee Pekelny, Alex Down, Jane Hurst and Michael Dominguez be heard.

    Motion Carried

Chris Seepe - Report SF-23-28

 

Chris Seepe addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

George Lysyk - Report SF-23-28

 

George Lysyk addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

Beth Kelly - Report SF-23-28

 

Beth Kelly addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

The Committee questioned Beth Kelly. 

Angelica Van Leeuwen - Report SF-23-28

 

Angelica Van Leeuwen addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

The Committee questioned Angelica Van Leeuwen.

Brendalee Pekelny - Report SF-23-28

 

Brendalee Pekelny addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

The Committee questioned Brendalee Pekelny.

Alex Down - Report SF-23-28

 

Alex Down addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

The Committee questioned Alex Down.

Jane Hurst - Report SF-23-28

 

Jane Hurst addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

The Committee questioned Jane Hurst.

  • Moved byCouncillor Kerr

    That the meeting recess for five minutes.

    Motion Carried

    The meeting recessed at 3:21 p.m. and reconvened at 3:30 p.m. with the following members of the Safety and Facilities Services Committee in attendance: Councillors Nicholson, Kerr, Lee, Marks and Mayor Carter.  Also in attendance was Councillor Marimpietri. 


Michael Dominguez - SF-23-28

 

Michael Dominguez addressed the Safety and Facilities Services Committee concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program.

The Committee questioned Michael Dominguez.

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

SF-23-28 - Additional Proposed Policy Options for the Residential Rental Housing Licensing Program (All Wards)

This item has attachments. This item has conflict.
1.REPORT_SF-23-28.pdf
2.ADDITIONAL_CORR_SF-23-31.pdf
  • Mayor Carter declared a conflict on this item. (Mayor Carter made a declaration of interest concerning Report SF-23-28 regarding additional proposed policy options for the Residential Rental Housing Licensing Program as he owns multi-residential properties in the City and did not take part in discussion or voting on the matter.)
  • Moved byCouncillor Kerr

    That the Safety and Facilities Services Committee recommend to City Council:

    That based on Report SF-23-28, dated September 12, 2023 concerning additional proposed policy options for the Residential Rental Housing Licensing Program:

    1. That in accordance with Option “E” as outlined in Section 5.2 of Report SF-23-28, dated September 12, 2023, city-wide expansion of the Residential Rental Housing Licensing Program be approved in principle; and,
    2. That future operating and capital budget considerations as outlined in Tables 2 and 3 of Report SF-23-28, dated September 12, 2023, be recommended for consideration when appropriate through future budget submissions; and,
    3. That Council direct staff to undertake four (4) Apartment Building Audit projects annually beginning in 2024 as outlined in Section 5.2 of Report SF-23-28, dated September 12, 2023; and,
    4. That staff undertake enhanced communications regarding landlord-related responsibilities in addition to existing communications related to tenant rights and responsibilities, as outlined in Report SF-23-28, dated September 12, 2023; and,
    5. That Council approve a by-law to amend Licensing By-law 120-2005, as amended, to undertake the city-wide expansion of the Residential Rental Housing Licensing Program in accordance with Option “E” as outlined in Section 5.2 of Report SF-23-28, dated September 12, 2023, and in a final form and content acceptable to Legal Services and the Commissioner, Safety and Facilities Department; and,
    6. That following Council’s approval of an amendment to Licensing By-law 120-2005, as amended, to undertake the city-wide expansion of the Residential Rental Housing Licensing Program in accordance with Option “E” as outlined in Section 5.2 of Report SF-23-28, that Lodging House Licensing By-law 94-2002, as amended, be repealed as part of expanding the Residential Rental Housing Licensing Program city-wide; and,
    7. That staff be directed to implement quarterly proactive projects to identify two unit house properties that are not registered with the City and undertake the necessary steps to bring them into compliance, as outlined in Section 5.2 of Report SF-23-28, dated September 12, 2023; and,
    8. That staff be directed to review Two Unit Houses Registration By-law 41-2001, as amended, to investigate expanding the application of the By-law to all Accessory Apartments and/or an additional Dwelling Unit in an Accessory Building and to report back with the results of the review, as outlined in Section 5.1.4 of Report SF-23-18 dated May 1, 2023; and,
    9. That duplexes not be added to the existing Two Unit Houses Registration system, a registration system for duplexes not be undertaken as outlined in Section 5.4.2 of Report SF-23-18, dated May 1, 2023, and that Council approve a by-law to amend Two Unit Houses Registration By-law 41-2001, as amended, to enhance the clarity around the exclusion of purpose-built duplexes and to make other minor technical amendments to clarify that the list found in Section 9(b) is not all-inclusive; and,
    10. That correspondence be sent to the Minister of Public and Business Service Delivery, Minister of Municipal Affairs and Housing and the Real Estate Council of Ontario requesting that Two Unit Houses be disclosed to municipalities, as outlined in Section 5.4.1 of Report SF-23-18, dated May 1, 2023; and,
    11. That Council approve a by-law to amend Licensing By-law 120-2005, as amended, to remove the bedroom limit from Schedule “K” and to exempt seasonal accommodations for temporary workers on Oshawa farms from requiring a Residential Rental Housing Licensing Program licence generally in the form of Sections 5.4.3 and 5.4.4 of Report SF-23-18, dated May 1, 2023, and Section 5.2 of Report SF-23-28, dated September 12, 2023, and in a final form and content acceptable to Legal Services and the Commissioner, Safety and Facilities Services Department; and,
    12. That the Residential Rental Housing Licensing Program be renamed to the 'Safe Housing Oshawa Program' and that this change be reflected in the appropriate amendment to Licensing By-law 120-2005, as amended; and,
    13. That the licensing fees be waived for applicants who demonstrate full compliance at their initial inspection.

    Councillor Kerr assumed the Chair.


  • Amendment:
    Moved byCouncillor Nicholson

    That the motion be amended to add the following as Part 14: 'That staff investigate the creation of a Safe Housing Oshawa Advisory Committee to assist in overseeing this program.'

    Motion Carried

    Councillor Nicholson resumed the Chair.


  • The vote on the motion concerning Report SF-23-28, as amended.

    Affirmative (3)Councillor Kerr, Councillor Nicholson, and Councillor Lee
    Conflict (1)Mayor Carter
    Absent (2)Councillor Marks, and Councillor McConkey
    Motion Carried (3 to 0)

Public Consent Agenda

 
  • Moved byCouncillor Kerr

    That all items listed under the heading of Public Consent Agenda for the September 18, 2023 Safety and Facilities Services Committee meeting be adopted as recommended except Report SF-23-29.

    Motion Carried

Correspondence with Recommendations

 

None

Staff Reports/Motions with Recommendations

 

SF-23-30 - Safety and Facilities Services Committee Outstanding Items List Status Report - Third Quarter 2023 (All Wards)

This item has attachments. 
1.REPORT_SF-23-30.pdf

  • That the Safety and Facilities Services Committee recommend to City Council:

    That Report SF-23-30, dated September 13, 2023 being the Safety and Facilities Services Committee's Outstanding Items List Status Report for the third quarter of 2023 be received for information.

Public Discussion Agenda

 

Matters Excluded from Consent Agenda

 

SF-23-29 - Feasibility of adding trail lighting between Bruce Street and Front Street on the existing Michael Starr Trail (Wards 4 and 5)

This item has attachments. 
1.REPORT_SF-23-29.pdf
  • Moved byCouncillor Kerr

    That the Safety and Facilities Services Committee recommend to City Council:

    That Report SF-23-29 dated September 12, 2023 concerning the feasibility of adding trail lighting between Bruce Street and Front Street on the existing Michael Starr Trail be referred to staff for consideration as part of future Capital Budgets. 

    Motion Carried

Items Introduced by Council Members

 

None

Items Pulled from the Information Package

 

None

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
  • Moved byCouncillor Kerr

    That the meeting adjourn at 4:35 p.m.

    Motion Carried
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