That the Corporate and Finance Services Committee recommend to City Council:
Whereas the Purchasing By-law, requires Council approval of Professional and Consulting Services contract awards greater than $100,000; and,
Whereas funding has been approved in 2024 for Project 10-0085 in the amount of $150,000 including non-rebateable H.S.T. for the Energy Assessment Program; and,
Whereas a total of sixty (60) locations are to be reviewed over a four year period (2024-2027); and,
Whereas City owned locations will be selected each year based on priority and not to exceed approved capital budgets; and,
Whereas Procurement issued a Request for Proposal (R.F.P.) C2024-014 for Energy Audits for an initial one-year term with the option to renew for an additional three one-year terms subject to future capital budget approval; and,
Whereas fifteen (15) bids were received (publicly posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on February 22, 2024; and,
Whereas proposals were evaluated on qualifications, experience, proposal quality, project deliverables, technical response and cost; and,
Whereas the evaluation team unanimously scored the bid received by BLDG Sci Advisory Inc. as comprehensive, thorough, addressed all requirements of the R.F.P, is the highest-ranking proponent and best satisfied the City’s requirements;
Therefore be it resolved, that pursuant to Item CF-24-30:
- That in accordance with Item CF-24-30, dated April 3, 2024, that the Manager, Procurement, be authorized to award the contract to BLDG Sci Advisory Inc. in an amount not to exceed $150,000 including non-rebateable H.S.T., for Energy Audits, being the highest ranked proponent received; and
- That the Manager, Procurement, be authorized to renew this contract for an additional three (3) one-year terms, subject to provision of satisfactory services, pricing and the approval of future capital budgets.