Oshawa City Council - Special MeetingMinutesFriday, November 22, 2024 at 9:30 A.m. - 10:30 A.m.Council ChamberPresent:Mayor CarterCouncillor ChapmanCouncillor GibersonCouncillor GrayCouncillor KerrCouncillor LeeCouncillor MarimpietriCouncillor MarksCouncillor McConkeyCouncillor NealCouncillor NicholsonPurpose The Mayor called the meeting to order and stated that the purpose of this meeting is to provide Members of Council the opportunity to propose amendments to the Mayor's 2025 Operating Budget and 2025 Capital Budget and to consider Reports related to the Budget. All members of Council participated from the Council Chamber except Councillor Lee who was absent (entered the meeting at 12:18 p.m.). Land Acknowledgement The City of Oshawa sits on treaty land that is steeped in rich Indigenous history and is the present day home to many First Nations, Métis and Inuit peoples. Weacknowledge that we live and work on land covered under the Williams Treaties, and the traditional territories of the Mississaugas of Scugog Island First Nation. We acknowledge this land out of respect for the many Indigenous nations who have cared for the lands and waters from the beginning of time and still do so today. We extend our gratitude and appreciation for the opportunity to live and work on this territory. We are committed to understanding the truth of our shared history, confronting our past and present, and building a better future together in true reconciliation. We are all Treaty people.Additional Agenda Items NoneDeclarations of Pecuniary Interest Councillor Neal made a declaration of interest on matters related to the External Agency grant for the Oshawa Senior Citizens Centre as he sits on the Board of Directors. Councillor McConkey made a declaration of interest on matters related to the Heritage Conservation District for Columbus within the capital budget as she has family members who own property in the area. Councillor Marimpietri made a declaration of interest on matters related to the Stevenson Road North reconstruction as he has family members who own property in the area. Report CNCL-24-122 - 2025 Budget Expense Exclusion per the Municipal Act, 2001 (O. Reg 284/09) (All Wards) 1.REPORT_CNCL-24-122.pdfMoved byCouncillor ChapmanSeconded byCouncillor GibersonIt is recommended to City Council: That as outlined in Report CNCL-24-122 dated November 13, 2024, tangible capital asset amortization expense and post-employment benefit expenses be excluded from the 2025 Operating BudgetMoved byCouncillor NicholsonSeconded byCouncillor McConkeyThat the item be tabled until Council has completed all amendments to the 2025 budget. Councillor Nicholson withdrew the motion.The vote to withdraw the motionAffirmative (8)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, and Councillor NicholsonNegative (2)Councillor McConkey, and Councillor NealAbsent (1)Councillor LeeCarried (8 to 2)The vote on the recommendation contained in Report CNCL-24-122. Affirmative (8)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, and Councillor NicholsonNegative (2)Councillor McConkey, and Councillor NealAbsent (1)Councillor LeeCarried (8 to 2)Moved byCouncillor McConkeySeconded byCouncillor NealThat City Council move into Committee of the Whole to consider Council amendments to the Mayor's 2025 Operating Budget and 2025 Capital BudgetAffirmative (6)Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (4)Mayor Carter, Councillor Chapman, Councillor Marimpietri, and Councillor MarksAbsent (1)Councillor LeeCarried (6 to 4)Council Amendments to Mayor's 2025 Proposed Budget Moved byCouncillor NicholsonThat an additional $500,000 be added to the Parks Enhancement funding in the 2025 budget and that Council direct that this increase in expenditures be offset with matching cuts or revenues as determined by the City Treasurer and Commissioner of Finance.Amendment:Moved byCouncillor GibersonThat the motion be amended to remove all words after 'in the 2025 budget'. Affirmative (1)Councillor GibersonNegative (9)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonAbsent (1)Councillor LeeLost (1 to 9)The vote on the motion concerning the Parks Enhancement funding. Affirmative (6)Councillor Gray, Councillor Kerr, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (4)Mayor Carter, Councillor Chapman, Councillor Giberson, and Councillor MarimpietriAbsent (1)Councillor LeeCarried (6 to 4)Moved byCouncillor NicholsonThat project 51-0175 “Renaissance Park Redevelopment” be brought forward from 2026 to 2025. Affirmative (5)Councillor Gray, Councillor Kerr, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (5)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Marimpietri, and Councillor MarksAbsent (1)Councillor LeeLost (5 to 5)Moved byCouncillor McConkeyThat the Proposed 2026 budget items not be approved with the 2025 budget but be tabled until 2026 as there are benefits to starting the 2026 budget under the accrual method not the current cash basis and this change for the 2026 budget be investigated by the Finance Staff and report back to the Finance and Corporate Services Committee by Q 2026.Ruled out of order by the Mayor.Councillor McConkey challenged the ruling of the Mayor. The vote to uphold the Mayor's ruling. Affirmative (8)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, and Councillor NicholsonNegative (2)Councillor McConkey, and Councillor NealAbsent (1)Councillor LeeCarried (8 to 2)Moved byCouncillor McConkeyThat Columbus Park and Coldstream Park be added to the Capital Forecast for the next City Capital Budget. Amendment:Moved byCouncillor NicholsonThat the motion be amended to replace the word 'added' with the word 'consider' and that the word 'forecast' be added after the word 'budget'.Affirmative (6)Councillor Giberson, Councillor Gray, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (4)Mayor Carter, Councillor Chapman, Councillor Kerr, and Councillor MarimpietriAbsent (1)Councillor LeeCarried (6 to 4)The vote on the motion, as amended.Affirmative (5)Councillor Gray, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (5)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, and Councillor MarimpietriAbsent (1)Councillor LeeLost (5 to 5)Moved byCouncillor GibersonThat the meeting recess for 15 minutes. CarriedThe meeting recessed at 10:55 a.m. and reconvened at 11:10 a.m. with all members of Council in attendance except Councillor Lee who was absent. Moved byCouncillor McConkeyThat Airport 70-1725 be moved to the 2026 and 2027 budget. Amendment:Moved byCouncillor McConkeyThat Project 70-1725 “Aviation Safety and Noise Mitigation” be moved to the 2026 and 2027 budgetRuled out of order by the Mayor. Councillor McConkey withdrew the motion to move Project 70-1725 to 2026 and 2027. The vote to withdraw the motion CarriedMoved byCouncillor McConkeyThat the budget for Project 73-0456 “Stevenson Road North” be reduced to $880,000. Affirmative (2)Councillor McConkey, and Councillor NealNegative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marks, and Councillor NicholsonConflict (1)Councillor MarimpietriAbsent (1)Councillor LeeLost (2 to 7)Moved byCouncillor McConkeyThat the 2025 proposed budget tax levy increase be lowered by 50% and with potential land sales in 2026 and potential grant funds and $800,000 from the 2024 surplus to cover the approximate reduction Ruled out of order by the Mayor. Councillor McConkey withdrew the motion. The vote to withdraw the motion CarriedMoved byCouncillor McConkeyThat the 2025 proposed budget tax levy increase be lowered by $800,000 from the 2024 surplus to cover the reduction.Amendment:Moved byCouncillor GrayThat the motion be amended to replace $800,000 with $300,000. Affirmative (4)Councillor Gray, Councillor Marks, Councillor McConkey, and Councillor NealNegative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor NicholsonAbsent (1)Councillor LeeLost (4 to 6)Councillor McConkey withdrew the motion to utilize $800,000 of the 2024 surplus. The vote to withdraw the motionCarriedMoved byCouncillor McConkeyThat Council remuneration be frozen for 2025. Ruled out of order by the Mayor. Councillor Lee entered the meeting at 12:18 p.m. Moved byCouncillor McConkeyThat the proposed New Staff Positions in the 2025 budget be removed. Amendment:Moved byCouncillor NicholsonThat the motion be amended to insert the words 'tax impacting' after the word 'proposed' Affirmative (5)Councillor Gray, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor LeeLost (5 to 6)A request was made to divide the positions in order to vote on each position separately. The vote to remove Position PA-25-01 - Records and Freedom of Information Specialist from the 2025 budget. Affirmative (5)Councillor Gray, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor LeeLost (5 to 6)The vote to remove Position PA-25-02 - Parks Lead Hand (Rose Valley) and Parks Skilled Labourer (Rose Valley) from the 2025 budget.Affirmative (1)Councillor GrayNegative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (1 to 10)The vote on Position PA-25-03 - Lead Hand and Downtown Facilities. Affirmative (4)Councillor Gray, Councillor Marks, Councillor McConkey, and Councillor NealNegative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Nicholson, and Councillor LeeLost (4 to 7)The vote to remove Position PA-25-04 - Skilled Labourer and Downtown Facilities from the 2025 budget.Affirmative (4)Councillor Gray, Councillor Marks, Councillor McConkey, and Councillor NealNegative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Nicholson, and Councillor LeeLost (4 to 7)The vote to remove Position PA-25-05 - Manager, Labour Relations from the 2025 budget.Affirmative (5)Councillor Gray, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor LeeLost (5 to 6)The vote to remove Position PA-25-06 - Diversity Equity and Inclusion Coordinator from the 2025 budget.Affirmative (5)Councillor Gray, Councillor Kerr, Councillor Marks, Councillor McConkey, and Councillor NicholsonNegative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Marimpietri, Councillor Neal, and Councillor LeeLost (5 to 6)The vote to remove on Position PA-25-07 - Dedicated Computer Aided Dispatch Systems Administrator from the 2025 budget.Affirmative (4)Councillor Gray, Councillor Marks, Councillor McConkey, and Councillor NicholsonNegative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Neal, and Councillor LeeLost (4 to 7)The remove the vote on Position PA-25-08 - Junior Cyber Security Specialist from the 2025 budget.Affirmative (3)Councillor Gray, Councillor Neal, and Councillor NicholsonNegative (8)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, and Councillor LeeLost (3 to 8)The vote to remove on Position PA-25-09 - Junior Support Analyst from the 2025 budget. Affirmative (6)Councillor Gray, Councillor Kerr, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (5)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Marimpietri, and Councillor LeeCarried (6 to 5)The vote to remove Position PA-25-14 - Emergency Preparedness Program Manager from the 2025 budget. Affirmative (4)Councillor Gray, Councillor Marks, Councillor McConkey, and Councillor NealNegative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Nicholson, and Councillor LeeLost (4 to 7)The vote to remove PA-25-17 - Event Assistant from the 2025 budget.Affirmative (5)Councillor Gray, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (6)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, and Councillor LeeLost (5 to 6)The vote to remove PA-25-18 - Working Foreperson Waste - Growth from the 2025 budget.Affirmative (2)Councillor Gray, and Councillor NealNegative (9)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Nicholson, and Councillor LeeLost (2 to 9)The vote to remove PA-25-10 - Building Permit Assistant from the 2025 budget.Negative (11)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (0 to 11)The vote to remove Position PA-25-11 - Principal Inspector from the 2025 budget. Affirmative (1)Councillor McConkeyNegative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (1 to 10)The vote to remove Position PA-25-12 - Project Manager from the 2025 budget. Negative (11)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (0 to 11)The vote to remove Position PA-25-13 - Construction Inspector from the 2025 budget. Negative (11)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (0 to 11)The vote to remove Position PA-25-15 - Senior Licensing Standards Examiner from the 2025 budget. Negative (11)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (0 to 11)The vote to remove Position PA-25-16 - Automated Speed Enforcement from the 2025 budget. Affirmative (2)Councillor Marks, and Councillor McConkeyNegative (9)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (2 to 9)Moved byCouncillor GibersonThat the meeting recess for one hour. The meeting recessed at 12:53 p.m. and reconvened at 2:00 p.m. with all members of Council present in the Chamber. CarriedMoved byCouncillor McConkeyWith overtime wages around $2.2 million Council approve an effort to lower this amount and direct Corporate Leadership team reduce each department overtime by 10% except for Fire servicesAmendment:Moved byCouncillor McConkeyThat the motion be amended to add the words 'and special emergency situations' Affirmative (4)Councillor Gray, Councillor McConkey, Councillor Neal, and Councillor NicholsonNegative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, and Councillor LeeLost (4 to 7)The vote on the main motion Affirmative (2)Councillor McConkey, and Councillor NealNegative (9)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor LeeLost (2 to 9)Moved byCouncillor McConkeyThat contributions to reserves 110-001-86795 for funding to attract family medicine trainers and family physicians to Durham be removed from the budget Affirmative (2)Councillor Giberson, and Councillor McConkeyNegative (9)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (2 to 9)Moved byCouncillor MarksThat Program 13-0140 “Automated Speed Enforcement Cameras” and associated Program 565 be removed from the 2025 budgetRuled out of order by the Mayor Moved byCouncillor MarksThat External Agency funding for the Robert McLaughlin Gallery be increased by $49, 610. Amendment:Moved byCouncillor KerrThat the motion be amended to replace '$49,610' with '$18,859'.Affirmative (3)Councillor Giberson, Councillor Kerr, and Councillor MarksNegative (8)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Marimpietri, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (3 to 8)The vote on the main motion Affirmative (2)Councillor Giberson, and Councillor MarksNegative (9)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (2 to 9)Moved byCouncillor GibersonThat the meeting recess for 10 minutes.CarriedThe meeting recessed at 3:05 p.m. and reconvened at 3:15 p.m. with all members of Council present in the Chamber. Moved byCouncillor GrayThat Project 51-0174 "Ed Broadbent Park washrooms" be deferred to 2026. Affirmative (1)Councillor GrayNegative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (1 to 10)Moved byCouncillor GibersonThat External Agency funding for the Oshawa Public Library and Oshawa Historical Society be increased by 1.9%.Affirmative (1)Councillor GibersonNegative (10)Mayor Carter, Councillor Chapman, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, Councillor Nicholson, and Councillor LeeLost (1 to 10)Moved byCouncillor ChapmanThat Council rise from Committee of the Whole. CarriedMoved byCouncillor ChapmanSeconded byCouncillor MarimpietriThat Council ratify the actions taken in Committee of the WholeAffirmative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Nicholson, and Councillor LeeNegative (4)Councillor Gray, Councillor Marks, Councillor McConkey, and Councillor NealCarried (7 to 4)Reports CNCL-24-123 - 2025 Mayor's Budget -Tax Levy and Other Revenue Sources (All Wards) 1.REPORT_CNCL-24-123_V2.pdfMoved byCouncillor ChapmanSeconded byCouncillor MarimpietriThat pursuant to Report CNCL-24-123 dated November 13, 2024, Council approve the Tax Levy and other revenue sources as detailed in this report that are required to fund the 2025 Mayor’s Budget, as may be amended.Amendment:Moved byCouncillor GibersonSeconded byCouncillor KerrThat the motion be amended to add a Part 2 as follows: 'That staff investigate the delineation of the Infrastructure Renewal Levy and be shown separately from the general levy on property tax bills, to inform taxpayers about costs related to addressing the City’s long-term infrastructure renewal costs, infrastructure deficit, and projections in the Asset Management Plan as approved by Council on June 24, 2024.' Affirmative (8)Mayor Carter, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Neal, and Councillor LeeNegative (3)Councillor Chapman, Councillor Gray, and Councillor NicholsonCarried (8 to 3)The vote to adopt the recommendation contained in Report CNCL-24-123, as amended Affirmative (7)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Kerr, Councillor Marimpietri, Councillor Marks, and Councillor LeeNegative (4)Councillor Gray, Councillor McConkey, Councillor Neal, and Councillor NicholsonCarried (7 to 4)CNCL-24-124 - 2025 Mayor's Budget, Reserve and Reserve Funds (All Wards) 1.REPORT_CNCL-24-124.pdfMoved byCouncillor ChapmanSeconded byCouncillor MarimpietriThat pursuant to Report CNCL-24-124 dated November 13, 2024, Council approve: The Reserve and Reserve Funds required to fund $82.5 million in capital as outlined in the 2025 Mayor’s Budget, as may be amended; and, The Reserve and Reserve fund contributions of $17.9 million to reserves from tax levy as outlined in the 2025 Mayor’s Budget, as may be amended; and, The Reserve and Reserve Fund contributions of $5.6 million to operations as outlined in the 2025 Mayor’s Budget, as may be amended. Affirmative (9)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor Nicholson, and Councillor LeeNegative (2)Councillor McConkey, and Councillor NealCarried (9 to 2)Confirming By-law Moved byCouncillor ChapmanSeconded byCouncillor GibersonThat the confirming by-law be passed. Affirmative (10)Mayor Carter, Councillor Chapman, Councillor Giberson, Councillor Gray, Councillor Kerr, Councillor Marimpietri, Councillor Marks, Councillor McConkey, Councillor Nicholson, and Councillor LeeNegative (1)Councillor NealCarried (10 to 1)Adjournment Moved byCouncillor ChapmanSeconded byCouncillor KerrThat the meeting adjourn at 4:11 p.m. CarriedNo Item Selected This item has no attachments.1.REPORT_CNCL-24-122.pdf1.REPORT_CNCL-24-124.pdf1.REPORT_CNCL-24-123_V2.pdf