Corporate and Finance Services Committee

Minutes

-
Council Chamber
Present:
  • Councillor Giberson
  • Councillor Marks
  • Councillor Marimpietri
  • Councillor McConkey
  • Mayor Carter
Absent:
  • Councillor Neal
Also Present
  • Councillor Gray
  • Councillor Lee
  • S. Sinnott, Commissioner, Corporate and Finance Services
  • Jennifer Lane, Council-Committee Coordinator
  • F. Bianchet, Council-Committee Coordinator
  • K. Christopher, Council-Committee Coordinator
  • L. Davis, Manager, Legislative Services/Deputy City Clerk
  • M. Bretherick, Director, Finance Services
  • A. Grant, Commissioner, Safety and Facilities Service
  • K. Alexander, Commissioner, Community and Operations Services
  • P. Barrotti, Director, ITS/Chief Information Officer
  • S. Patterson, Manager, Cybersecurity & Infrastructure Operations
  • T. Barker, Manager, Procurement

Public Meeting

 

Councillor Giberson called the meeting to order and stated that all members of the Committee were participating from the Chamber except Councillor Neal who was absent. Also present in the Chamber were Councillors Gray and Lee.

Land Acknowledgement

 

The City of Oshawa is situated on lands within the traditional and treaty territory of the Michi Saagiig and Chippewa Anishinaabeg and the signatories of the Williams Treaties, which include the Mississaugas of Scugog Island, Curve Lake, Hiawatha and Alderville First Nations, and the Chippewas of Georgina Island, Rama and Beausoleil First Nations.

We are grateful for the Anishinaabeg who have cared for the land and waters within this territory since time immemorial.

We recognize that Oshawa is steeped in rich Indigenous history and is now present day home to many First Nations, Inuit and Métis people. We express gratitude for this diverse group of Indigenous Peoples who continue to care for the land and shape and strengthen our community.

As a municipality, we are committed to understanding the truth of our shared history, acknowledging our role in addressing the negative impacts that colonization continues to have on Indigenous Peoples, developing reciprocal relationships, and taking meaningful action toward reconciliation.

We are all Treaty people.

Additional Agenda Items

 

None

Declarations of Pecuniary Interest

 

None.

Presentations

 

None

Delegations

 

None

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

None

Public Consent Agenda

 

See Matters Excluded from the Consent Agenda. 

Public Discussion Agenda

 

Matters Excluded from the Consent Agenda

 

CF-24-01 - Single Source - Redundant NG-911 Communication System (All Wards)

 
  • Moved byCouncillor McConkey

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and,

    Whereas the City has received a provincial grant in the amount of $2,925,794 to aid in the transition to NG-911 that must be expended by March 31, 2024; and,

    Whereas the NG-911 communications system requires a redundant system in another location for continuity of service in the event of interruption at the primary site; and,

    Whereas it is a shortened time frame for supply, delivery and installation of equipment and services; and,

    Whereas Netagen has existing experience with the City’s communication systems, is providing a fully managed instance of the primary NG-911 communication system and has performed similar services for other municipal and provincial agencies;

    Therefore, be it resolved that pursuant to Report CF-24-01, Council authorize the Manager, Procurement to award a single source contract to Netagen not to exceed the amount of $750,000, including non-rebateable H.S.T. for Redundant NG-911 Communication System.

    Motion Carried

CF-24-02 - Contract Award - C2023-095 Rotary Park and Pool Redevelopment (Ward 4)

 
  • Moved byCouncillor McConkey

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas the Purchasing By-Law 80-2020 requires Council approval to award contracts greater than $2,000,000; and,

    Whereas through Reports CS-21-36 and CS-21-94 Council approved $8,221,663, inclusive of non-rebateable H.S.T., and the 2024 Capital Budget approved project 51-0116 in the amount of $3,000,000, inclusive of non-rebateable H.S.T.; and,

    Whereas $1,418,587 has already been committed to the project for consulting services and the demolition of previous pool; and,

    Whereas Procurement issued C2023-079 Pre-Qualification for Rotary Park and Pool Redevelopment and three suppliers were pre-qualified, Chandos Construction LP, Maystar General Contractors Inc., and Percon Construction Inc.; and,

    Whereas Procurement issued a Request for Tender (R.F.T.) C2023-095 Rotary Park and Pool Redevelopment; and,

    Whereas three (3) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders and opened by Procurement on November 20, 2023; and,

    Whereas the bid received from Maystar General Contractors Inc., in the amount of $18,800,000 excluding H.S.T. ($19,130,880 including non-rebateable H.S.T.), is the lowest bidder and meets the requirements of the tenders; and,

    Whereas the low bid from Maystar General Contractor Inc., is over-budget; and,

    Whereas the award will be phased, with the first phase being awarded in 2024 and the second phase being awarded upon approval of the 2025 Capital Budget for Rotary Park Redevelopment;

    Therefore, be it resolved that pursuant to CF-24-02:

    1. That the Manager, Procurement be authorized to award a contract to Maystar General Contractors Inc. in the amount of $9,633,526 excluding H.S.T. for C2023-095 Rotary Park and Pool Redevelopment; and,
    2. That the Manager, Procurement be authorized to award the balance of the contract to Maystar General Contractors subject to the 2025 Rotary Park Redevelopment Project Capital Budget approval.
    Motion Carried

CF-24-03 - C2023-097 Stormwater Management Facility Cleaning - Additional Funding (Ward 3)

 
  • Moved byCouncillor McConkey

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas the Purchasing By-Law 80-2020 requires Council approval to award contracts that exceed the approved budget; and,

    Whereas in 2023 Council approved Project 54-0005 in the amount of $325,000 inclusive of H.S.T., for Storm Water Management Pond Cleaning; and,

    Whereas Procurement issued a Request for Tender (R.F.T.) C2023-097 Stormwater Management Facility Cleaning; and,

    Whereas eleven (11) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on October 31, 2023; and,

    Whereas the two (2) low bids were deemed non-complaint with the requirements of the tender and Purchasing By-law; and,

    Whereas the bid received from Strong Bros. General Contracting Ltd. in the amount of $438,000 ($445,709 including non-rebateable H.S.T.), is the lowest compliant bidder and meets the requirements of the tender; and,

    Whereas there has been a total of $16,099 committed to date for soil sampling and surveys; and,

    Whereas there is a funding shortfall of $136,808, including non-rebateable H.S.T.; and,

    Whereas the additional cost of $136,808 can be funded from the Subdividers Fixed Charges – Future Services Reserve Fund from the portion collected for the Stormwater Pond Maintenance Fees;

    Therefore, be it resolved that pursuant to CF-24-03:

    1. That the additional funding of $136,808 to be funded from the Subdividers Fixed Charges – Future Services Reserve Fund be approved; and,
    2. That the Manager, Procurement be authorized to award a contract to Strong Bros. General Contracting Ltd.in the amount of $438,000 excluding H.S.T. for C2023-097 Stormwater Management Facility Cleaning.
    Motion Carried

Items Introduced by Council Members

 

None

Items Pulled from the Information Package

 

None

Questions to Staff Concerning the Committee's Outstanding Items List

 

None

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
  • Moved byCouncillor Marks

    That the meeting adjourn at 9:57 a.m.

    Motion Carried
No Item Selected