Corporate and Finance Services Committee Meeting Agenda

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Council Chamber

Members of the Committee:

Councillor Giberson, Chair

Councillor Marks, Vice-Chair

Councillor Marimpietri

Councillor McConkey

Councillor Neal

Mayor Carter, Ex Officio

 

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Public Meeting

 

Land Acknowledgement

 

The City of Oshawa is situated on lands within the traditional and treaty territory of the Michi Saagiig and Chippewa Anishinaabeg and the signatories of the Williams Treaties, which include the Mississaugas of Scugog Island, Curve Lake, Hiawatha and Alderville First Nations, and the Chippewas of Georgina Island, Rama and Beausoleil First Nations.


We are grateful for the Anishinaabeg who have cared for the land and waters within this territory since time immemorial.


We recognize that Oshawa is steeped in rich Indigenous history and is now present day home to many First Nations, Inuit and Métis people. We express gratitude for this diverse group of Indigenous Peoples who continue to care for the land and shape and strengthen our community.


As a municipality, we are committed to understanding the truth of our shared history, acknowledging our role in addressing the negative impacts that colonization continues to have on Indigenous Peoples, developing reciprocal relationships, and taking meaningful action toward reconciliation.


We are all Treaty people

Additional Agenda Items

 

(As may be presented at the meeting)

Declarations of Pecuniary Interest

 

(As may be presented by Committee Members)

Presentations

 

None

Delegations

 

None

Referrals from Council

 

None

Reports from Advisory Committees

 

CF-24-24 - 2024 Oshawa Accessibility Award Nomination (Previously OAAC-24-12) (Ward 3)

This item has attachments. 
1.REPORT_CF-24-24-.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That in accordance with Report CF-24-24 (formerly OAAC-24-12) concerning the 2024 Accessibility Award Nominations, dated March 15, 2024, the Chair, O.A.A.C. and the Director, Innovation and Transformation recommends that the Canadian Blood Services – Oshawa Blood Donor Clinic be nominated for the 2024 Accessibility Award.

Items Requiring Direction

 

None

Public Consent Agenda

 

Correspondence with recommendations

 

CF-24-25 - Spark Centre, Regional Innovation Centre Submitting Correspondence Requesting a Continuation of Funding Over the Next Three Years (Ward 4)

This item has attachments. 
1.CORR_CF-24-25.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That Correspondence CF-24-25 submitted by Spark Centre, Regional Innovation Centre concerning a request for a continuation of funding over the next three years be referred to the Mayor's budget for consideration.

CF-24-26 - Charles H. Best Diabetes Centre Submitting Correspondence Requesting a Two-year Financial Commitment for the Expansion of The Best Centre (All Wards)

This item has attachments. 
1.CORR_CF-24-26.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That Correspondence CF-24-26 submitted by Charles H. Best Diabetes Centre concerning a request for a two-year financial commitment for the expansion of The Best Centre be referred to the Mayor's budget for consideration.

Staff Reports/Motions with recommendations

 

CF-24-27 - 2024 Final Tax Rates By-law (All Wards)

This item has attachments. 
1.REPORT_CF-24-27.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That in accordance with Report CF-24-27 dated April 3, 2024, the 2024 Final Tax Rates By-law providing for the billing and collection of the 2024 final tax levy for all property classes be approved. 

CF-24-28 - Update on Actions to Address Poverty in 2023 (All Wards)

This item has attachments. 
1.REPORT_CF-24-28.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That in accordance with Report CF-24-28 dated April 3, 2024 concerning an update on actions to address poverty in 2023, all future reporting on various initiatives taken to address poverty be included in reporting of the Oshawa Strategic Plan.

CF-24-29 - Corporate Payment Report (All Wards)

This item has attachments. 
1.REPORT_CF-24-29.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That pursuant to Report CF-24-29, Corporate Payment Report, dated April 3, 2024,

    1. The practice of preparing and publishing the monthly Corporate Payment Report be discontinued; and,
    2. That By-law 4204, as amended, be repealed.

CF-24-30 - Contract Award C2024 - 014 Energy Audits (All Wards)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas the Purchasing By-law, requires Council approval of Professional and Consulting Services contract awards greater than $100,000; and,

    Whereas funding has been approved in 2024 for Project 10-0085 in the amount of $150,000 including non-rebateable H.S.T. for the Energy Assessment Program; and,

    Whereas a total of sixty (60) locations are to be reviewed over a four year period (2024-2027); and,

    Whereas City owned locations will be selected each year based on priority and not to exceed approved capital budgets; and,

    Whereas Procurement issued a Request for Proposal (R.F.P.) C2024-014 for Energy Audits for an initial one-year term with the option to renew for an additional three one-year terms subject to future capital budget approval; and,

    Whereas fifteen (15) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on February 22, 2024; and,

    Whereas proposals were evaluated on qualifications, experience, proposal quality, project deliverables, technical response and cost; and,

    Whereas the evaluation team unanimously scored the bid received by BLDG Sci Advisory Inc. as comprehensive, thorough, addressed all requirements of the R.F.P, is the highest-ranking proponent and best satisfied the City’s requirements;

    Therefore be it resolved, that pursuant to Item CF-24-30:

    1. That in accordance with Item CF-24-30, dated April 3, 2024, that the Manager, Procurement, be authorized to award the contract to BLDG Sci Advisory Inc. in an amount not to exceed $150,000 including non-rebateable H.S.T., for Energy Audits, being the highest ranked proponent received; and
    2. That the Manager, Procurement, be authorized to renew this contract for an additional three (3) one-year terms, subject to provision of satisfactory services, pricing and the approval of future capital budgets.

CF-24-31 - Building Services Office Layout Changes (Ward 4)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas on December 1, 2023, the Mayor’s 2024 Operating Budget was passed, which included the addition of a Building Engineer and a Supervisor of Zoning and Administration based on recommendations from the Chief Building Official; and,

    Whereas Building Services has existing floor space located on the first floor of City Hall, and that the existing floor space can be redesigned and utilized to accommodate additional staffing; and,

    Whereas the business case to support the additional staff included in the 2024 budget also identified the need to undertake the construction of an office for the new supervisor position; and,

    Whereas the Chief Building Official has indicated there is a need for additional floor layout modifications including washroom expansion and meeting room relocation to improve customer service, accessibility and staff alignment.  These improvements constructed at the same time as the new office may yield financial benefits due to economies of scale; and,

    Whereas the quote to construct the new and improved office floor layout and the expansion of the washroom is approximately $280,000 exclusive of taxes; and,

    Whereas the Building Permit Reserve has a balance adequate to fund the updates to the Building Services offices; and,

    Whereas the current Building Permit Reserve is beyond the target balance and is otherwise idle funds except for during periods of decline or for capital investment such as these improvements,

    Therefore be it resolved, that pursuant to Item CF-24-31 dated April 8, 2024, Council approve the re-development of the existing Building Services office layout at an amount of $316,400 (including HST) and be funded from the Building Permit Reserve.

Public Discussion Agenda

 

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
No Item Selected