Community Services Committee Meeting Agenda

Monday, November 15, 2021 at 9:30 A.m. - 11:30 A.m.

Electronic Meeting

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Public Meeting

Additional Agenda Items

(As may be presented at the meeting)

Declarations of Pecuniary Interest

(As may be presented by Council Members)

Presentations

None.

Delegations

• Recommendation

  That the delegation of Adam Seigel be heard.

Tennis Clubs of Canada - City of Oshawa Partnership

Adam Seigel, CEO, Tennis Clubs of Canada requesting to address the Community Services Committee concerning a potential partnership between the City of Oshawa and Tennis Clubs of Canada to develop a year-round community tennis club. 

Correspondence Requiring Action

CS-21-119 - Tennis Clubs of Canada requesting a partnership with the City of Oshawa for year-round Community Tennis Club (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-21-119 concerning the Tennis Clubs of Canada proposal be referred to Staff for a report to include potential costs, possible locations, user arrangements, and other considerations for such a facility.

CS-21-120 - Durham Region's Proposed Study of the Current Policy/Practice for Streetlighting on Regional Roads (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-21-120, concerning the Durham Region's Proposed Study of the Current Policy/Practice for Streetlighting on Regional Roads be referred to staff for a report.

CS-21-121 - Petition for a 3 way stop at Verdun Road and Vimy Avenue (Ward 4)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-21-121 concerning the Petition for a 3 way stop at Verdun Road and Vimy Avenue be referred to staff for a report.

CS-21-123 - Safe Pet Program (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-21-123 concerning the request for a Safe Pet Program be referred to Oshawa Animal Care Advisory Committee. 

CS-21-124 - Various Resident's Submitting Concerns about Speeding on Esterbrook Drive (Ward 1)

• Recommendation

  That the Community Services Committee recommend to City Council:

  1. That Correspondence CS-21-124 concerning the various resident's submitting concerns about speeding on Esterbrook Drive be referred to staff requesting a 3 way stop be installed at the South part of Esterbrook Drive and Harlstone Crescent; and,
  2. That a 40 km speed limit be enacted on Esterbrook Drive; and,
  3. That speed cushions be investigated as a pilot project; and,
  4. That a RMB (Road Monitoring Board) be installed on Esterbrook Drive.
• Recommendation

  A request was made to divide the motion to vote on Part 3 separately.

  The vote on Parts 1, 2 and 4 of Report CS-21-124 concerning the Various Resident's Submitting Concerns about Speeding on Esterbrook Drive.

• Recommendation

  The vote to adopt Part 3 of Item CS-21-124.

Referrals from Council and Committees

None.

Reports from Advisory Committees

None.

Reports Requiring Action

CS-21-115 - Early Spring Flowers in Downtown Streetscape Planters (Ward 4)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas on September 27, 2021 Council referred CS-21-80, being a notice of motion  concerning the planting of early spring flowers in downtown streetscape planters, to staff for a report prior to the 2022 budget deliberations; and,

  Whereas bulb plantings are recommended, rather than other spring flowers like pansies, in order to provide the growth height required for planters to be visible and aesthetically appealing; and,

  Whereas bulbs in planters are susceptible to frost and freezing if they are left in above ground planters resulting in greater potential for loss and lack of blooms in the spring; and,

  Whereas the greenhouse does not have the capacity or space to grow or store potted bulbs over winter thereby requiring potted bulbs to be purchased annually in the spring at a greater cost; and,

  Whereas creating room to grow potted bulbs in the greenhouse would result in the loss of other annual beds in the city to make room for the bulbs; and,

  Whereas spring bulbs will need to be planted in early April depending on weather and have a blooming window of 4 to 6 weeks; and,

  Whereas the annual horticulture program typically begins at the end of May; and,

  Whereas due to the lack of space and resources needed to properly repot the bulbs to ensure survival over winter the bulbs will be disposed of annually; and,

  Whereas there are 358 planters in the downtown; and,

  Whereas staff estimate an additional cost for planting spring bulbs to be $80/planter; and,

  Whereas a spring flower program would require two temporary staff to start a month earlier than usual to prepare and plant the bulbs; 

  Therefore be it resolved, that Option 2, being the spring flower program focused on key planters consistent with the winter greenery program (190 planters) which would require an increase to the parks annual operating budget of $25,200 be selected as the preferred option for Council consideration in 2022 budget deliberation.  

   

Public Consent Agenda

• Recommendation

  That all items listed under the heading of Public Consent Agenda for the November 15, 2021 Community Services Committee meeting be adopted as recommended except Reports CS-21-114 and CS-21-117.

Correspondence

None.

Staff Reports/Motions

CS-21-122 - Oshawa’s Downtown Area Action Plan Requesting Staff to Investigate the Revitalization of the Southern Gateway such as the Placement of Flower Planters along the Southern Gateway  (Wards 4 and 5)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas Action Item number 35 of the Downtown Area Action Plan recommends that staff investigate the revitalization of the southern gateway such as the placement of flower planters; and,

  Whereas the southern extent of the streetscape beautification program begins at Memorial Park; and,

  Whereas, as part of the streetscape beautification program, the City’s downtown annual horticultural program currently consists of growing, planting and maintaining flowers for 358 planters within the downtown core; and,

  Whereas extending the planter program further south along Simcoe Street South from John Street to Bloor Street is approximately 1.6 km and would require 64 additional planters, with two planters placed side by side at each location, to have any aesthetic impact; and,

  Whereas the current planting program has reached maximum capacity for optimizing operational efficiencies the expanded program will require 2 temporary labourers for 6 months to install, plant, water, maintain and remove the planters, and additional equipment; and,

  Whereas additional planters, materials and equipment will also be required; and

  Whereas the planters will be smaller than existing planters and will need to be removed during the winter months; and,

  Whereas the size, placement and spacing of the planters will need to consider a number of factors, such as available space so as not to restrict accessibility; block site lines or hinder existing infrastructure, on street parking or bus stops, which may limit the aesthetic value of the planters along this stretch of Simcoe Street; and,

  Whereas the placement and positioning of the planters will require approval by the Region; and,

  Whereas construction along the 401 and the Simcoe Street off ramp may pose additional challenges; 

  Therefore be it resolved an additional $102,000 for staff, materials, and equipment, necessary for the implementation of an enhanced gateway horticultural program along Simcoe Street South, pending Regional approval, be referred to and considered as part of the 2022 budget deliberations.

Public Discussion Agenda

Matters Excluded from Consent Agenda

CS-21-114 - Kinsmen Civic Memorial Stadium Redevelopment - Conceptual Plan (Ward 4)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Report CS-21-114, dated November 10, 2021 concerning the Kinsmen Civic Memorial Stadium Redevelopment Conceptual Plan be received for information.

CS-21-117 - Outdoor Winter Ice Rink Study (Wards 1, 3, and 5)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Report CS-21-117, dated November 10, 2021, concerning the Outdoor Winter Ice Rink Study be received for information. 

• Recommendation

  That the recommendation to receive Report CS-21-117 for information be withdrawn.

• Recommendation

  That Report CS-21-117 concerning the Outdoor Winter Ice Rink Study be referred back to staff to:

  1. Canvass the public through the use of an online survey to gauge an appetite for a seasonal, refrigerated outdoor rink attached to an existing recreational center and report back in 2022; and, 
  2. Research and canvass corporate sponsorship; and
  3. Canvass private Rink facilities in the City of Oshawa to inquire about a potential partnership.
• Recommendation

  That the Community Services Committee adopt Parts 1 and 3 of the recommendation related to Report CS-21-117.

• Recommendation

  That the Community Services Committee adopt Part 2 of the recommendation related to Report CS-21-117. 

Items Introduced by Council Members

Closed Consent Agenda

Closed Correspondence

None.

Closed Staff Reports/Motions

None.

Closed Discussion Agenda

Matters Excluded from Consent Agenda

Items Requiring Action

Adjournment

• Recommendation

  That the meeting adjourn 11:57 a.m.