That the Corporate and Finance Services Committee recommend to City Council:
Whereas the Purchasing By-Law 80-2020 requires Council approval to award contracts greater than $2,000,000; and,
Whereas the Regional Municipality of Durham, on behalf of the Durham Purchasing Cooperative (Cities of Oshawa and Pickering, Towns of Ajax and Whitby, Municipality of Clarington, Townships of Uxbridge and Scugog) hosted Request for Tender (R.F.T.) T-280-2025 for the supply of sodium chloride (rock salt) to the Bowmanville Dock; and,
Whereas delivery from the Bowmanville Dock to the Consolidated Operations Depot and Howden Road Depot is a separate tender and will be awarded through a Chief Administrative Officer Report in accordance with the Purchasing By-law; and,
Whereas firms were invited to submit bids for R.F.T. T-280-2025 for an initial three-year term and renewable annually in years four and five; and,
Whereas unit prices for years one, two and three of the contract are firm for each year and years four and five will be adjusted according to the Consumer Price Index; and,
Whereas the City of Oshawa has an annual requirement of approximately 18,000 tonnes; and,
Whereas two (2) bids were received (publicly posted on the Region’s website at Region's Bids and Tenders) and opened by the Region of Durham on March 31, 2025; and,
Whereas the bid received from Windsor Salt Ltd. in the three-year amount of $5,262,120 ($5,354,733 including non-rebateable H.S.T.) for Oshawa’s portion only, is the lowest complaint bidder and meets the requirements of the tender; and,
Therefore, be it resolved that pursuant to CF-25-41:
- That the Manager, Procurement be authorized to award a three-year contract to Windsor Salt Ltd. for supply of sodium chloride (rock salt) in the estimated amount of $5,262,120 plus H.S.T.; and
- That the Manager, Procurement be authorized to extend the contract for an additional two, one-year terms, subject to favorable service and pricing.