Community Services Committee Meeting Agenda

Monday, June 13, 2022 at 11:00 A.m. - 12:00 P.m.

Council Chamber

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Public Meeting

Additional Agenda Items

(As may be presented at the meeting)

Declarations of Pecuniary Interest

(As may be presented by Council Members)

Mayor Carter - CS-22-63 - Downtown Sidewalk Snow Clearing Pilot Project (Ward 4)

As he owns property in the area and any decision made may have a financial impact and did not take part in discussion or voting on the matter.

Presentations

None.

Delegations

• Recommendation

  That the delegation of Ron Bremner and Greg Milosh be heard. 

CS-22-78 - Ron Bremner and Greg Milosh - Proposal for a Community-Funded Landmark Oshawa Sign

Ron Bremner and Greg Milosh requesting to address the Community Services Committee concerning a proposal for a Community-Funded Landmark Oshawa Sign.

• Recommendation

  That the Community Services Committee recommend to Oshawa City Council:

  That the proposal for a Community-Funded Landmark Oshawa Sign be endorsed in principle, with a location on City property to be determined at a future date to the satisfaction of City staff and the approval of City Council, and that the project proponents consult with the Centennial Committee for input at the earliest available time and consult with City staff in order that staff can report back to Committee on the considerations and measures necessary to implement the project.

Correspondence Requiring Action

None.

Referrals from Council and Committees

CS-22-72 - New Community Safety Zones and an increase in Durham Regional Police Enforcement (Ward 5)

Whereas Community Safety Zones are effective in addressing speeding and other traffic issues in areas of special need; and,

Whereas this is especially true is zones that access schools and parks;

Be it resolved that Council support the following:

1. That a Community Safety Zone be established in the following zones:
       a.    Simcoe Street South from Wentworth Street to Lakeview Park; and,
       b.    Cedar Street from Wentworth Street West to Stone Street; and,
       c.    Phillip Murray Avenue from Valley Drive to Park Road South; and,
2. That as these zones are under consideration, the City request Durham Regional Police to increase enforcement for excessive speeding and other traffic offences

• Recommendation

  Whereas Community Safety Zones are effective in addressing speeding and other traffic issues in areas of special need; and,

  Whereas this is especially true is zones that access schools and parks;

  Be it resolved that Council support the following:

  1. That a Community Safety Zone be established in the following zones:
     1. Simcoe Street South from Wentworth Street to Lakeview Park; and,
     2. Cedar Street from Wentworth Street West to Stone Street; and,
     3. Phillip Murray Avenue from Valley Drive to Park Road South; and,
  2. That as these zones are under consideration, the City request Durham Regional Police to increase enforcement for excessive speeding and other traffic offences
• Recommendation

  That based on CS-22-72 being the New Community Safety Zones and an increase in Durham Regional Police Enforcement:

  1. That Part 1 of the motion be referred to staff to undertake an analysis under the new Neighbourhood Traffic Management Guide and any recent legislative amendments, and report back to Committee with recommendations on solutions to the areas of concern, with a report back at the September Community Services Committee; and,
  2. That Part 2 of the motion be recommended to City Council. 

Reports from Advisory Committees

CS-22-76 - Fourth Report of the Oshawa Active Transportation Advisory Committee (All Wards)

The Oshawa Active Transportation Advisory Committee respectfully reports and recommends to the Community Services Committee its Fourth Report.

1.  Active Streets Oshawa - July 1st Weekend (OATAC-22-18)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That pursuant to Oshawa City Council approval of the closure of Harbour Road from Simcoe Street to Farewell Street for one weekend in July and one weekend in August to celebrate Active Streets Oshawa, the Oshawa Active Transportation Advisory Committee requests that Harbour Road from Simcoe Street to Farewell Street be closed in conjunction with the City of Oshawa Canada Day celebrations.

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Report CS-22-76, being the Fourth Report of the Oshawa Active Transportation Advisory Committee concerning the request for Active Streets Oshawa to include July 1st in the weekend closure of Harbour Road from Simcoe Street to Farewell Street be received for information. 

Reports Requiring Action

CS-22-63 - Downtown Sidewalk Snow Clearing Pilot Project (Ward 4)

• Mayor Carter declared a conflict on this item. (As he owns property in the area and any decision made may have a financial impact and did not take part in discussion or voting on the matter.)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas, as part of the 2021 Budget process, Council approved a pilot project for Sidewalk Snow Clearing in High Pedestrian Traffic Areas within the former Oshawa Central Business Improvement Area of the Downtown (“Pilot Project”) with funding from the Operations Reserve; and,

  Whereas the Pilot Project commenced January 1, 2021 in accordance with CS-20-58, dated October 26, 2020, which provides the details of the Pilot Project including the extended service area, level of service, and liability and risk; and,

  Whereas on September 27, 2021, Council approved an extension of the pilot into the winter of 2022 to allow staff to better assess costs and to determine service level requirements (CS-21-91); and,

  Whereas Council directed staff to report back to the Community Services Committee on the results of the pilot project; and,

  Whereas during Year 1 of the Pilot Program (January 2021 to April 2021) there were 17 winter storm events and during Year 2 there were 29 storm events (November 2021 to April 2022); and,

  Whereas the Pilot Program added an additional 12.1 km of sidewalks, previously cleared by the adjacent property owner, to the City’s sidewalk snow clearing program that traditionally would have only required the City to clear 4.8 km of sidewalk adjacent to City property; and,

  Whereas staff consulted the Oshawa Accessibility Advisory Committee who did not voice any objection and an overall positive impression of the expanded snow clearing program; and,

  Whereas the expanded program benefited property owners and businesses in the downtown and enhanced visitor experience and walkability; and,

  Whereas Operations Services Branch is able to manage equipment requirements through current fleet resources, however, there were challenges from a staffing perspective to undertake the increased level of service while also meeting the Provincial Minimum Maintenance Standards Regulation 239/02 and Council approved Quality Standard; and,

  Whereas, if the desire is to continue to clear all sidewalks, identified in Attachment 1, permanently, additional temporary labourers will be required during the winter months at an annual cost of $60,000 to offset the increased labour needs of the expanded program and $11,000 in additional salt cost;

  Therefore be it resolved:

  1. That pursuant to CS-22-63 dated June 8, 2022, the Sidewalk Snow Clearing in High Pedestrian Traffic Area of the Downtown Pilot Program, as identified in Attachment 1, be made permanent; and,
  2. That $60,000 be added to the annual operating budget for temporary staff and $11,000 in additional salt cost necessary to support the sidewalk snow clearing program.

   

Public Consent Agenda

• Recommendation

  That all items listed under the heading of Public Consent Agenda for the June 13, 2022 Community Services Committee meeting be adopted as recommended, with the exception of Reports CS-22-75, CS-22-77, CS-22-64, CS-22-66, CS-22-68 and CS-22-71.

Correspondence

CS-22-73 - Kyle Paterson Requesting a Disc Golf Course (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-22-73, from Kyle Paterson concerning the request for a Disc Golf Course be referred to the Parks, Recreation, Library and Culture Review.

Staff Reports/Motions

CS-22-62 - Community Services Outstanding Items List - Second Quarter (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Report CS-22-62, dated June 8, 2022 being the Community Services Committee’s Outstanding Items Status Report for the second quarter of 2022 be received for information.

CS-22-65 - Proposed Amendments to Road Occupancy By-law 37-2007 – Tiered and Escalating Administrative Monetary Penalties and inclusion of general occupancy (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas tiered and escalating Administrative Monetary Penalties (A.M.P.s) have proven to be an effective and efficient tool for enhancing compliance with City by-laws;

  Whereas staff continually assess the utility of tiered and escalating A.M.P.s in City by-laws and have identified Road Occupancy By-law 37-2007, as amended, as an appropriate by-law to establish tiered and escalating A.M.P.s at the following amounts:

  • Tier one: $250
  • Tier two: $350
  • Tier three: $450

  Whereas the Road Occupancy By-law 37-2007 applies to road or lane closures associated with ‘Construction or Maintenance’ activities, and;

  Whereas on occasion Road Occupancy Permits are issued for other temporary activities within the right of way such as moving containers or for parades;

  Therefore be it resolved:

  1. That, in accordance with Report CS-22-65 dated June 8, 2022 concerning tiered and escalating Administrative Monetary Penalties, Road Occupancy By-law 37-2007, as amended, be further amended in a form and content acceptable to the Commissioner, Community Services Department and Legal Services to establish tiered and escalating Administrative Monetary Penalties as generally outlined in said Report; and,
  2. That the Road Occupancy By-law 37-2007 be further amended to include general occupancy in addition to the current construction or maintenance purposes and that the by-law be in a form and content acceptable to the Commissioner, Community Services Department and Legal Services.

CS-22-67 - Sport Field and Outdoor Court Allocation Policy (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That pursuant to Report CS-22-67 dated June 8, 2022, the Sport Field and Outdoor Court Allocation Policy be approved.

CS-22-69 - Biltmore Theatre Parking on Albert Street (Ward 4)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas at the Community Services Committee meeting on October 18, 2021, correspondence from the Biltmore Theatre Corp., CS-21-107 was received requesting to purchase parking permits for 2 parking spaces located on the west side of Albert Street south of King Street; and,

  Whereas at the City Council meeting on October 25, 2021, staff were provided the following direction regarding correspondence CS-21-107: “Therefore, be it resolved that the two parking spots closest to the rear access to the stage door of the Biltmore Theatre (aka 39 King Street East and under new ownership) be allotted to the Biltmore Theatre on a long-term leased basis, be paid for at currently-prescribed rates for such purposes on a monthly basis, be provided appropriate support from MLELS to ensure the available use of these two spots, and be approved with terms and conditions acceptable to the City Solicitor, to the Commissioner of Community Services, and to the Biltmore Theatre.” and,

  Whereas per Council direction, two parking spaces are planned to be allotted to the Biltmore Theatre beginning in July, 2022; and,

  Whereas the applicable two on-street parking spaces are located on the west side of Albert Street from a point 15 metres south of King Street East to a point 32 metres south of King Street East; and,

  Whereas an update to the Traffic and Parking by-law 79-99 is required to convert the applicable on-street parking spaces to where a monthly permit is required to park in the parking spaces any time of day, any day of the week including holidays, with a maximum permissible parking period of 48 hours;

  Therefore, pursuant to CS-22-69 be it resolved that the Traffic and Parking By-law 79-99, as amended, be further amended so that the two on-street parking spaces on the west side of Albert Street from a point 15 metres south of King Street East to a point 32 metres south of King Street East be parking by monthly permit only, anytime, with a 48 hour maximum permissible parking period for the sole use by the Biltmore Theatre Corp.

CS-22-70 - City Parking Lot Interim Use of the Expropriated Lands Known Municipally as 31 and 33 to 45 Simcoe Street North (Ward 4)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas on November 22, 2021, Closed Report DS-21-201 was approved by City Council for the City of Oshawa to expropriate 3 parcels of land known municipally as 31, 33 and 45 Simcoe Street North for future parkland purposes; and,

  Whereas the City of Oshawa acquired the land parcels known municipally as 33 and 45 Simcoe Street North on April 30, 2022 and takes possession of the land parcel known municipally as 31 Simcoe Street North on July 25, 2022; and,

  Whereas City Council was made aware that the land parcels known municipally as 31, 33, and 45 Simcoe Street North will be maintained as a Municipal Parking Lot until plans for future parkland and greenspace are finalized; and,

  Whereas this Municipal Parking Lot will be known as Municipal Parking Lot #20; and,

  Whereas in order to operate this land as a Municipal Parking Lot to provide daily use parking and permit parking, amendments are required to Schedule V – Parking Lots, of the Traffic and Parking By-Law 79-99 as amended;

  Therefore, be it resolved that the Traffic and Parking By-Law 79-99 as amended, be further amended, to add Municipal Parking Lot #20 at 31 and 33 to 45 Simcoe Street North in Schedule V – Parking Lots, and that such by-law be in a form and content acceptable to Legal Services and the Commissioner, Community Services Department and once the property becomes development for parkland purposes and is no longer being used as a parking lot, that Traffic and Parking By-law 79-99, as amended be further amended to delete Municipal Parking Lot #20.

CS-22-74 - Orange Crosswalk Update (All Wards)

• Recommendation

  That Community Services Committee recommends to City Council:

  Whereas CS-21-110, dated October 18, 2021 directed staff to staff to investigate the options for design and installation of an Orange Crosswalk in the City of Oshawa as a commemoration of the Indigenous children who endured the residential school system, their families and their communities through consultation with the Mississaugas of Scugog Island First Nation, the Oshawa and Durham Region Metis Council, Bawaajigewan Aboriginal Community Circle, the Community Diversity Equity and Inclusion Committee, and other relevant stakeholders and that staff report back to Community Services Committee with options for consideration; and,

  Whereas consultation with Indigenous communities is still ongoing and the City is awaiting response from Chief LaRocca at Mississaugas of Scugog Island First Nation; and,

  Whereas it is of vital importance to ensure engagement of Indigenous communities in determining the appropriateness of a crosswalk and in determining location, design and timing; and,

  Whereas if determined appropriate for installation in 2022, the crosswalk should be installed during the warm weather of the summer months; and

  Whereas City Council is on summer recess after June 2022; and,

  Whereas the installation of the crosswalk can be managed within the Community Services Operational Budget,

  Therefore be it resolved pursuant to CS-22-74, the Commissioner, Community Services Department be authorized to install an Orange Crosswalk in the location determined by the consultation with Indigenous communities, should it be determined appropriate for a 2022 installation, following the consultation and that the installation be funded through the Community Services Operational Budget.

Public Discussion Agenda

Matters Excluded from Consent Agenda

CS-22-75 - Liz and Hubert Schillings requesting the City of Oshawa, Region of Durham and Oshawa Power and Utilities Corporation work together to Improve the Management Practices of the Rural Tree Line under the Power Lines (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-22-75 from Liz and Hubert Schillings concerning the request for the City of Oshawa, Region of Durham and Oshawa Power and Utilities Corporation work together to Improve the Management Practices of the Rural Tree Line under the Power Lines be referred to staff for a direct response.

CS-22-77 - Philip Mackey requesting a stoplight be installed at Simcoe Street North and Howden Road and a Four-way stop at Ritson Road North and Howden Road East (Ward 1)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That Correspondence CS-22-77 dated June 7, 2022, from Philip Mackey concerning a request for a stoplight be installed at Simcoe Street North and Howden Road and a Four-way stop at Ritson Road North and Howden Road East be referred to staff for a direct response.

CS-22-64 - Memorial Bench (All Wards)

• Recommendation

  That the Community Services Committee recommendation to City Council:

  That CS-22-64, being the Memorial Bench Resolution be referred to staff for a direct response to the individual(s) bringing forward the request, to direct them to the City’s Commemorative Tree and Bench Program which welcomes any community organizations or groups of individuals to apply for commemorative benches through an existing process. 

CS-22-66 - Civic Dome Allocation Policy (Ward 4)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That, pursuant to Report CS-22-66 dated June 8, 2022, the Civic Dome Allocation Policy be approved, with the following revisions:

  1. Under 3.0 Scope, second paragraph:
     • The first sentence be revised to read:
       • “The City of Oshawa’s Recreation and Culture Services staff will manage the allocation and distribution of indoor courts and lanes on a yearly basis to minimize risk, and reflect population, registration, usage and participation patterns in addition to applying municipal, provincial and federal directives where required.”
     • Section 9.4 Insurance Requirements for Permit Holders, very last sentence of the section be amended to add:
       • “No policy shall contain any provision which would contravene the obligations of the client hereunder or otherwise be to the detriment of the City of Oshawa.”
  2. In Appendix B (Attachment 3), in the prioritization table, in the “Additional Qualifiers” column, the cells that require “75% of their membership are City of Oshawa Residents” be revised to read “a minimum of 75% of their membership…”

CS-22-68 - Seasonal Natural Skating Area (Outdoor Rink) at Stone Street Park Tennis Court - (Ward 5)

• Recommendation

  That the Community Services Committee recommend to City Council:

  Whereas on May 24, 2022 Council referred motion CS-22-56, that staff be directed to investigate other possible locations for natural outdoor rinks and report back to Community Services Committee; and,

  Whereas staff have reviewed locations, the resources, equipment and needs of operating a seasonal natural ice skating rink and the recommended location which is Stone Street Park tennis court; and,

  Whereas the hours of operation for the seasonal natural outdoor ice skating rink will be December to March from 9:00am to 10:00pm depending on suitable weather conditions; and,

  Whereas the seasonal natural outdoor ice skating rink will be used for public leisure skating and shinny; and,

  Whereas the seasonal natural outdoor ice skating rink will be maintained at a community level standard; and,

  Whereas the estimated size of the proposed seasonal natural outdoor ice skating rink will be approximately 50 feet by 100 feet; and,

  Whereas the cost to operate a seasonal natural outdoor ice skating rink is estimated to be $36,500 which includes staffing, utilities and vehicle; and,

  Whereas the capital costs to construct a seasonal natural outdoor ice skating rink is estimated to be $50,700 which includes water service near the tennis court, materials and equipment; and,

  Whereas the costing associated with constructing and operating a seasonal natural outdoor ice skating rink is an estimate, and could vary based on weather conditions and length of season; and,

  Whereas sponsorship revenues may be able to recover a portion of the costs associated with the operation and maintenance of the natural outdoor ice skating rink; and,

  Therefore be it resolved:

  1. That based on Report CS-22-68 the construction and operation of a seasonal natural ice skating rink on the tennis court at Stone Street Park in the amount of $50,700 in capital costs be funded from the Operations Reserve in 2022; and,
  2. That the 2023 Operating Budget be increased by $36,500; and,
  3. That the Commissioner, Community Services Department be granted authority to execute an agreement with the Durham District School Board for the purpose of extending a water line from the south Oshawa Community Centre to the tennis courts as deemed acceptable by Legal Services and Finance Services.

CS-22-71 - Proposed New Fire Services Establishing and Regulating By-Law (All Wards)

• Recommendation

  That the Community Services Committee recommend to City Council:

  That in accordance with Report CS-22-71, the proposed new Fire Services Establishing and Regulating By-law, dated June 8, 2022 as in the revised version provided prior to the Community Services Committee which forms Attachment 1 to this report be approved generally in a form and content acceptable to the Commissioner, Community Services Department, the Fire Chief and Legal Services.

Items Introduced by Members

Closed Consent Agenda

• Recommendation

Closed Correspondence

None.

Closed Staff Reports/Motions

None.

Closed Discussion Agenda

Matters Excluded from Consent Agenda

Items Requiring Action

None.

Adjournment

• Recommendation

  That the meeting adjourn at 12:22 p.m.