Corporate and Finance Services Committee Meeting Agenda

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Council Chamber

Members of the Committee:

Councillor Giberson, Chair

Councillor Marks, Vice-Chair

Councillor Marimpietri

Councillor McConkey

Councillor Neal

Mayor Carter, Ex Officio

 

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Public Meeting

 

Additional Agenda Items

 

(As may be presented at the meeting)

Declarations of Pecuniary Interest

 

(As may be presented by Committee Members)

Presentations

 

None

Delegations

 

None

Referrals from Council

 

None

Reports from Advisory Committees

 

None

Items Requiring Direction

 

None

CF-23-92 - StopGap (Accessibility Ramps) (All Wards)

This item has attachments. 
1.REPORT_CF-23-92.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    1. That, pursuant to Report CM-23-92, dated November 22, 2023, concerning StopGap Portable Ramp Options for Oshawa Storefronts with a Single Step Entry, the Corporate and Finance Services Committee select an appropriate option as provided in Section 5.4 of said Report; and,
    2. That Item 18 on the Corporate and Finance Services Committee outstanding item list be removed.

Public Consent Agenda

 

Correspondence with recommendations

 

None

Staff Reports/Motions with recommendations

 

CF-23-89 - 2024 Borrowing By-law (All Wards)

This item has attachments. 
1.REPORT_CF-23-89.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That the Borrowing By-law as outlined in Attachment 1 to Report CF-23-89, 2024 Borrowing By-law, dated November 22, 2023 be approved.

CF-23-90 - Contract Award - C2023-040 Northview Lawn Bowling Design (Ward 2)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, the Purchasing By-law, requires Council approval of Professional and Consulting Services contract awards greater than $100,000; and,

    Whereas, Council has approved funding for Project 23-51-0129 Northview Lawn Bowling in the amount of $250,000; and,

    Whereas, Procurement issued a Request for Proposal (R.F.P.) C2023-040 Northview Lawn Bowling Design, and,

    Whereas, two (2) bids were received (publically posted on the City’s website at Oshawa’s Bids and Tenders) and opened by Procurement on October 17, 2023; and,

    Whereas, proposals were evaluated on qualification, experience, proposal quality, project deliverables, technical response and price; and,

    Whereas, the evaluation team unanimously scored the bid received by Northern Lights Landscape Architects as comprehensive, thorough, addressed all requirements of the R.F.P, is the highest-ranking proponent and best satisfied the City’s requirements; and,

    Whereas, the proposal received from Northern Lights Landscape Architects in the amount of $149,525, plus H.S.T. ($152,157 including non-rebateable H.S.T.);

    Therefore, be it resolved that, pursuant to Report CF-23-90, Council authorize the Manager, Procurement to award a contract to Northern Lights Landscape Architects in the amount of $149,525 plus H.S.T. for C2023-040 Northview Lawn Bowling Design.

CF-23-91 - Active Transportation Fund Update (Ward 1)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, the Active Transportation Fund is a $400 million, 5-year investment to fund projects that expand and enhance active transportation with a maximum program contribution of 60%; and,

    Whereas, through Report FIN-22-23 concerning the Active Transportation Fund Update, dated February 23, 2022, Council approved staff submit applications under this grant program; and,

    Whereas, the City submitted four applications for funding (Oshawa Creek Trail; T.M.P. Trail Link 3 Harmony Creek Trail Extension; Michael Starr Trail Paving; Downtown Streetscape Redevelopment); and,

    Whereas, the application for the Michael Starr Trail Paving was withdrawn due to Regional work which will affect the timing and scope of work for the City on this project; and,

    Whereas, the application for the Oshawa Creek Trail was not successful due to the competitive nature of the program; and,

    Whereas, the application for the Downtown Streetscape Redevelopment was withdrawn due to funding awarded from a different grant program; and,

    Whereas, the funds for the Harmony Creek Trail Extension (connecting Esterbrook Drive, Arborwood Drive and Conlin Road East) were approved upon the execution and signing of the contribution agreement; and,

    Whereas, the City will receive up to a maximum of one million five hundred thousand dollars ($1,500,000) for eligible costs for the Harmony Creek Trail Extension; and,

    Whereas, Council received an informal update in January 2023 from the Commissioner, Corporate and Finance Services concerning the status of the Active Transportation Fund Applications;

    Therefore, be it resolved:

    1. That Item CF-23-91, dated November 22, 2023, regarding the Active Transportation Fund Update be received for information; and,
    2. That Item 1 on the Corporate and Finance Services Outstanding Items List concerning the status of the Active Transportation Fund grant applications be removed; and,
    3. That Item 17 on the Corporate and Finance Services Outstanding Items List concerning a report on the approved Arborwood Trail Project be removed.

CF-23-93 - Benefits Provider (All Wards)

 
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    Whereas, the City has group life, long term disability, health, dental, accidental death and dismemberment benefits for its employees contracted through external Benefits Providers; and,

    Whereas, the current contracts for group benefits are due to expire December 31, 2023; and,

    Whereas, the City has the ability to extend the existing contracts or issue a new Request for Proposal (R.F.P) for the provision of these services; and,

    Whereas, Human Resources and Finance Services have determined it is in the City’s best interest to issue a new R.F.P.; and,

    Whereas, it will take one year to gather requirements, issue the R.F.P., award and implement a new Benefits Provider; and,

    Whereas, the City will need to extend its current contracts for an additional one (1) year;

    Therefore, be it resolved that pursuant to report CF-23-93, Council authorize the Human Resource Services and Finance Services to:

    1.  Extend the current contracts with the existing Benefit Providers by 1 year, expiring on December 31, 2024; and,
    2. Proceed with a new R.F.P. in 2024 to secure Benefit Provider(s) for services commencing in 2025.

CF-23-94 - Corporate and Finance Services Committee Outstanding Items Status Report - Fourth Quarter (All Wards)

This item has attachments. 
1.REPORT_CF-23-94.pdf
  • Recommendation

    That the Corporate and Finance Services Committee recommend to City Council:

    That Report CF-23-94, dated November 21, 2023 being the Corporate and Finance Services Committee's Outstanding Items Status Report for the fourth quarter of 2023 be received for information.

Public Discussion Agenda

 

Closed Consent Agenda

 

Closed Discussion Agenda

 

Matters Tabled

 

None

Adjournment

 
No Item Selected